Attachment 1 AS-NG Q and A Responses 06172026.xlsx
XLSX spreadsheet 39 KB Posted
- Attached to
- FDIC Acquisition System Next Generation (AS-NG)
- Solicitation number
- 0167
- Issued by
-
Federal Deposit Insurance Corporation
About this file
This file is a Questions and Answers (Q&A) document containing 110 numbered responses from the Federal Deposit Insurance Corporation (FDIC) addressing offeror inquiries regarding Solicitation 0167 for the Acquisition System Next Generation (AS-NG) procurement.
The AS-NG initiative involves implementing Appian's Government Acquisition Management Suite (GAMS) comprising three modules: Contract Writing, Government Clause Automation, and Requirements Management. Key procurement details clarified include: the contract type is Firm-Fixed-Price (FFP) Agile Teams only; the Period of Performance consists of a 2-year base period, one 12-month option period, and two $0 six-month option periods for time only; the proposal submission deadline is June 30, 2026 at 12:00 PM; and oral presentations and solution demonstrations are scheduled approximately seven calendar days after the closing date with an increased time allocation of 180 minutes. The FDIC will provide Appian GAMS licenses, Appian platform licenses, and required third-party software as Government Furnished resources but not before proposal submission. The FDIC will also provide development environment access during the Discovery Phase, with ATO responsibility remaining with the contractor. Critical clarifications address data migration (approximately 1,500 active APS contract awards, 400GB APS storage, 140GB CDIS-CEFile storage with 5% annual growth), user counts (approximately 70 Contract Writing users, 900 Contract Filing users, 100 Early Acquisition Planning users, 1,100 total personnel requiring training), and the Discovery Period exit criteria (Definition of Done, standing meeting scheduling/cadence, and Product Road Map). Operations and Maintenance will begin after each module release rather than only after full deployment, with the 20% payment holdback released upon each module's production release and SLA credits capped at stated percentages in Appendix E.
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Other files
| File | Type | Posted |
|---|---|---|
| Attachment 2 - AS-NG Pricing Workbook 06252026.xlsx | XLSX spreadsheet | |
| Attachment 1 AS-NG Q and A Responses 06172026.xlsx | XLSX spreadsheet | |
| CORHQ-26-R-0167-Amendment 1 - AS NG Solicitation 6172026.pdf | ||
| Attachment 2 - AS-NG Pricing Workbook 05262026.xlsx | XLSX spreadsheet | |
| Attachment 2 - AS-NG Pricing Workbook.xlsx | XLSX spreadsheet | |
| CORHQ-26-R-0167 -- AS NG Soliciation 05222026.pdf | ||
| Attachment 1 - AS NG Q and A Template.xlsx | XLSX spreadsheet | |
| Attachement 3 - Past Performance Questionnaire.pdf |
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Questions Acquisition System Next Generation (AS-NG) Offeror Questions and FDIC Responses
| # | RFP Section | RFP Page # | Question | FDIC Response | ||
| 1 | Section C / SOO §1 Purpose; SOO §2.3 Technology Stack; SOO §§5.4-5.5 Security Plan / FedRAMP Compliance; Appendix D Authorization Requirements | 6-8, 11-12, 109-112 | Will FDIC provide Appian GAMS licenses, Appian platform licenses, and any required third-party software licenses as Government Furnished resources, and will FDIC provide the same license inventory to all offerors before final proposal submission? | Yes, FDIC will provide the Appian GAMS licenses, Appian platform licenses and any required third-party software licenses as Government Furnished resources. This will not be provided before proposal submission. | ||
| 2 | Section C / SOO §2.2 Current Acquisition Systems and Tools; SOO §2.3 Technology Stack; Appendix D Authorization Requirements | 7, 109-112 | Offerors must be able to determine hosting, environment, ATO, and operational responsibility. Is Appian Cloud already provisioned for AS-NG by FDIC or Appian? | Yes it is provisioned for AS-NG, but it is still the coontractor's responsibility to go through the ATO. | ||
| 3 | Section L §7.3.2-11; Section L §7.3.2-12; Section M §7.3.2-22 | 150-151, 161 | Will FDIC reissue Attachment 2 Pricing Workbook in a format accessible to all offerors without requiring an FDIC account? | Yes. Updated workbook uploaded to SAM.gov | ||
| 4 | Section C / SOO §7.2 Contract Type; Section L §7.3.2-11; Section L §7.3.2-12 | 17, 150-151 | The solicitation includes both FFP and T&M/LH pricing language. Is the intended pricing model Firm-Fixed-Price Agile Teams only? | Firm Fixed Price Agile Teams only. Clause 7.3.2-12 removed. | ||
| 5 | Section F §7.3.1-12 Period of Performance; Section G §7.5.13-06 Compensation Ceiling; Section M §7.3.2-22 Evaluation of Pricing | 23, 25, 161 | Will O&M base or option years be included in the evaluated price? | Yes. | ||
| 6 | Section C / SOO §4 General Approach; Appendix G O&M Requirements | 9, 129-132 | Will O&M begin after each individual module release rather than only after full AS-NG deployment? | O&M will begin after each module release. | ||
| 7 | Section C / SOO §8 Basis for Payment; Section G §7.5.13-12 Schedule for Invoicing | 18-19, 25 | Milestone acceptance criteria is critical in FFP contracts. Will FDIC define the acceptance criteria for “released into Production” before proposals are due? | No, FDIC will define and collaborate with the selected vendor on the acceptance criteria during the Discovery Phase and during Sprint Planning sessions. | ||
| 8 | Section C / SOO §6 Deliverables; SOO §8 Basis for Payment; Appendix E K1 Release Timeliness | 14-16, 18-19, 115 | Will Discovery-period release dates become binding for payment milestones and release-timeliness SLAs? | Yes. | ||
| 9 | Appendix C Data Migration Business Requirements; Appendix C Data Preparation/Cleanup Tasks | 94, 98-108 | Will FDIC provide all offerors with estimated structured record counts, document counts, attachment counts, storage volumes, file-size ranges, source-system extracts, and known data-quality baselines for APS, OMC, CPC, CEFile/CDIS, Digital Library, SharePoint, email, Access, and hard-copy sources? Will contractor responsibility for migration be limited to documented volumes and data-quality conditions established before award or during Discovery? | Yes. Digital Library records and closed within the retention period are out of scope of migration. Migration Plan will be determined at Discovery Phase. APS has about 140 total tables and approximately 1,500 active contract awards in the database. APS document storage size is around 400GB and CDIS-CEFile document storage size is around 140GB with 5% annual growth rate, respectively. The numbers are from the respective systems at the end of April 2026 for reference purpose and subject to change over time. Contractor responsibility for migration will be limited to documented volumes and data-quality conditions established during Discovery. | ||
| 10 | Appendix C Data Preparation/Cleanup Tasks; Appendix C Manual Mapping of APS Records to CEFile Documents | 103-108 | Will FDIC complete legacy data cleanup before contractor-led migration begins? If not, will FDIC define a capped and measurable contractor cleanup scope, including treatment of missing RFP/contract links, incorrect CEFile records, zip files, legal holds, duplicate folders, parent-child relationships, and APS/CEFile mismatches? | Yes, FDIC will complete legacy data cleanup before contractor-led migration begins. | ||
| 11 | Appendix C Closed Awards | 99 | Will FDIC resolve whether closed-award CPC/OMC data must be migrated to AS-NG? | Yes. Solicitation updated to "Migrate to the new solution". | ||
| 12 | Section C / SOO §3 Scope and Table 1; SOO §5.20 System Implementation Plan; SOO §8 Basis for Payment | 9, 14, 18-19 | Will FDIC provide a module-by-module cutover strategy, including migration rehearsal, business freeze windows, go/no-go criteria, fallback approach, stabilization period, and required support from current system contractors? Will FDIC confirm whether Contract Writing, Contract File, and Early Acquisition Planning may operate independently in phased production? | No, vendor will lead the development of a module-by-module cutover strategy. Yes, initially each module will operate independently and shall be integrated once completed. | ||
| 13 | Section C / SOO §2.2 Current Acquisition Systems and Tools; Section L §7.3.2-27(d)(4) Communication and Issue Resolution | 7, 155 | To ensure all offerors have the same transition baseline, will FDIC identify the current contractors supporting APS, CEFile/CDIS, Documentum, Appian/iBPMS, DevSecOps pipelines, infrastructure/ISS, acquisition reporting, and related security/ATO activities, and will FDIC provide a common transition package describing incumbent dependencies, current-state architecture, known risks, open defects, interfaces, and required transition support? | No, ASNG is replacing legacy systems APS and CEFile. Refer to the SOO for ASNG requirements, dependencies, and interfaces. | ||
| 14 | Section C / SOO §4 General Approach; SOO §5.3 User Centered Design; SOO §8 Basis for Payment | 9-11, 18-19 | Will FDIC commit named or role-based Government resources, including Product Owner, business SMEs, Data Team, end users, security, integration owners, and acceptance authorities, for backlog grooming, sprint reviews, usability testing, UAT, data validation, and release acceptance? Will schedule, SLA, and payment impacts caused by unavailable Government resources be excluded from contractor performance measurement? | Yes, FDIC will cocross-functional staff. Contractor is responsible for contacting CO/OM/TM. | ||
| 15 | Section C / SOO §§5.4-5.5 Security Plan / FedRAMP Compliance; Appendix D | 11-12, 109-112 | Are all required FedRAMP, SSP, SAR, POA&M, penetration-test, and continuous-monitoring artifacts already available and reusable from Appian? | Yes for Appian platform, but no for GAMS. | ||
| 16 | Appendix D Security Requirements | 109-110 | Is AS-NG categorized as Low for security and authorization purposes? | Yes. | ||
| 17 | Appendix D Authorization Requirements | 109-112 | ATO responsibilities must be tightly defined. Will FDIC provide a control-responsibility matrix identifying FDIC-owned, Appian-owned, cloud-provider-owned, and contractor-owned controls? | The program will go through a security assessment intake which would determine the privacy and security controls in all environments. | ||
| 18 | Section L §7.3.2-15(b) Subcontracting Information; Section I §7.5.6-04 Approved Subcontractors; Section H COI | 151, 55, 45-46 | Must all critical subcontractors be named in the proposal? | All subcontractors must be named. | ||
| 19 | Section I §7.5.6-04 Approved Subcontractors and Consent to Subcontract | 55 | If subcontractors are identified in the proposal and accepted at award, will they be considered approved to begin work without separate post-award subcontractor consent, subject to applicable personnel onboarding and access requirements? | Yes. | ||
| 20 | Section C / SOO §7.3 Contractor Employee Bench; Section H Background Investigations; Appendix E K2 Onboarding Time | 17, 40-43, 115 | SOO §7.3 states that bench staff shall have been cleared by FDIC SEPS, have an unexpired FDIC PIV card, have an FDIC laptop, have FDIC network access, and have access to SharePoint, GitHub, ServiceNow, development, QA, and other environments. To ensure all offerors compete on a common basis, will FDIC confirm that offerors are not required to have FDIC-cleared and fully provisioned bench personnel at proposal submission or contract start? Will FDIC allow the awardee a defined post-award transition period to complete clearance, PIV, equipment, network, and tool provisioning, and will same-day/next-day bench substitution expectations and K2 onboarding SLA exposure begin only after FDIC-controlled provisioning is complete? | No, offerors are not required to have FDIC-cleared and fully provisioned bench personnel at proposal submission or contract start. The awardee will have a defined post-award transition period. | ||
| 21 | Section C / SOO §2.2 Current Acquisition Systems and Tools; SOO §2.3 Technology Stack; Appendix G O&M Requirements | 7-8, 129-132 | Will FDIC provide all offerors with the same inventory of existing Appian environments, reusable components, approved plugins, DevSecOps pipelines, integrations, platform constraints, and FDIC-approved Appian development patterns available for AS-NG reuse? If these assets are only available after award, will FDIC confirm that proposals should not assume access to non-public incumbent knowledge or proprietary environment details? | No. The FDIC will provide existing inventory to the selected awardee during the Discovery Phase. Proposals should not assume access to non-public or proprietary environment details. | ||
| 22 | Appendix C CEFile/Digital Library; Appendix C Scope of Data Migration | 97-102 | Will FDIC provide the percentage breakdown of CEFile/Digital Library records by active, active-expired, closed-within-retention, closed-beyond-retention, and archived/read-only status? | Digital Library records and closed within the retention period are out of scope of migration. Migration Plan will be determined at Discovery Phase. APS has about 140 total tables and approximately 1,500 active contract awards in the database. APS document storage size is around 400GB and CDIS-CEFile document storage size is around 140GB with 5% annual growth rate, respectively. The numbers are from the respective systems at the end of April 2026 for reference purpose and subject to change over time. | ||
| 23 | Section C / SOO §3 Scope; Appendix A System Integration User Stories; Appendix F Non-Functional Requirements | 9, 71, 77, 123-127 | Will FDIC provide a common integration inventory to all offerors, including authoritative systems, interface owners, transaction volumes, payload types, peak loads, service-level expectations, API standards, and existing ESB/API gateway requirements for Blackboard, PeopleSoft/NFE, EDW, ARCS, SAM.gov, O365/email, DocuSign/eSignature, and any other AS-NG integrations? | No, common integration inventory will not be given to all offerors. | ||
| 24 | Section C / SOO §5.1 Discovery Period; SOO §5.2 User Stories; Appendix A User Stories | 10, 61-79 | Is FDIC expecting a configuration-first implementation that minimizes custom Appian development? | It is each offeror's business decision. | ||
| 25 | Section C / SOO §10 Key Personnel; Section L §7.3.2-26 Key Personnel | 19-20, 153-154 | Are Appian, GAMS, security, or FDIC platform certifications mandatory for proposed key personnel? | No. | ||
| 26 | Section L §7.3.2-15 Mission Capability; Section L §7.3.2-27 Oral Presentation; Appendix A User Stories | 151, 154-156, 61-79 | Will FDIC provide final demo scenarios and evaluation expectations to all offerors before proposal submission, and will the Technical Approach / Solution Demo be evaluated only against the solicitation, Appendix A user stories, and information made available to all offerors through the solicitation or amendments? | The allotted time is increased from 150 minutes to 180 minutes. Appendix H - AS-NG Demo Scenario has been added for specific Demo Scenarios for solution demo. | ||
| 27 | Section C / SOO §5.2 User Stories; Appendix A User Stories | 10, 61-79 | Are all Appendix A user stories in scope for delivery under this contract? | Yes. | ||
| 28 | Appendix B Contract Writing Business Process Models; Section C / SOO §1 Purpose; SOO §3 Scope | 80, 6, 9 | Are the Appendix B “to be developed later” process models included in the AS-NG contract scope? | The section has been removed. | ||
| 29 | Appendix C APS and Components; Appendix F Data / Migration / Interoperability Requirements | 94-101, 123-124 | Will FDIC provide data dictionaries, schemas, export formats, API documentation, sample records, and test data for all source and target systems? | Yes. | ||
| 30 | Section C / SOO §3 Scope; SOO §5.13 User Training; Section L §7.3.2-27(d)(5) Training Approach | 9, 12-13, 155 | Must all estimated 1,100 users be trained before each applicable module production release? | The applicable users for each module is expected to be trained before production release. The number of users may vary by module. | ||
| 31 | Section C / SOO §7.2 Contract Type; SOO §7.5 Team LCAT Composition | 17-18 | Are the stated FTE team sizes mandatory? | As stated on page 17 in Section 7.2 Contract Type, "The anticipated CLINs and Team sizes are listed below, however, the FDIC is open to alternatives proposed by the Offerors as part of the AS-NG solicitation that realize efficiencies | ||
| 32 | Appendix E KPIs; Appendix G O&M Requirements | 114-121, 129-132 | Do SLA credits apply only after the applicable module is released into Production? | Yes. | ||
| 33 | Appendix E Service Level Credits | 120-121 | Will FDIC cap contractor monetary exposure for SLA defaults at the Service Level Credit percentages stated in Appendix E? | Yes. | ||
| 34 | Appendix C CEFile/Digital Library; Appendix C Closed Awards and Exclusions; Appendix C Cleanup Tasks | 97, 99-105 | Does FDIC expect the contractor to migrate, preserve, purge, or report on records older than seven years? | No. | ||
| 35 | Section C / SOO §3 Scope; Appendix A Mobile User Story; Appendix F Non-Functional Requirements | 8, 72, 122-128 | Offerors must fully plan for security, UX, testing, and non-functional design activities. Is mobile access required at initial go-live? | Yes, offeors must fully plan for security, UX, testing and non-functional design activities. Mobile Access is required at go-live. | ||
| 36 | 7.3.2-10 Section C, 7.3.2-15 Section A, 7.3.2-27 Section B and D | 149, 151, 154 | Could the FDIC confirm if Volume I is to be submitted in two separate slide decks and that the slide deck for the Management approach is to include resumes and the QPC or if the Quality Control Plan and Key Personnel Resumes can be submitted as a third docx document? If all documents are to be separate and labeled as the FDIC wishes, how exactly would the FDIC like them labeled for differentiation? | A slide deck is optional for the Solution Demo. That can be provided anytime before demo. The slide deck for the Management Approach is due at the time of proposal submission. The Quality Control Plan and Key Personnel Resumes can be submitted either as a third document or can be provided as separate documents within Volume I, clearly labeled. | ||
| 37 | 7.3.2-12 | 150 | Can the FDIC confirm that Attachment 2 for pricing can be submitted/accompanied by a pricing narrative in the form of a docx document? | Yes. | ||
| 38 | Can the government confirm that the appendecies released on 03/12/2026 is an accurate depiction of the user stories cited in the RFP or will a new one be released as the appendecies referenced throughout the RFP instructions were missing from SAM. | The most up to date appendecies are included in Section J of the solicitation. | ||||
| 39 | 7.3.2-05 | 148 | Can the FDIC confirm the date for the Offerors' Conference? | TBD/As Necessary | ||
| 40 | Will FDIC be procuring Appian GAM software license under this RFQ, or will those licenses be procured outside of this transaction? | FDIC will be procuring Appian GAMS license outside of this procurement. | ||||
| 41 | 7.3.2-12 | 150 | Can the government confirm that in this section, the pricing schedule referenced as "Attachment I" is an error as Attachment I is this document (Q&A Template), and "Attachment 2", referenced as having pricing instructions, is the pricing workbook itself with only a few lines of instructions. | Yes it is a typo. It should read Attachment 2. Solicitation updated. | ||
| 42 | H.2 Conflict of Interest | 45 | Please confirm that the conflict of information should be included in Volume IV – Additional Information? | Yes. | ||
| 43 | 7.3.2-45 - Preamble to Contractor Representations and Certifications - March 2024 | 133 | Please confirm the Offeror is required to sign and include FDIC Form 3700/55 within Volume IV – Additional Information, given that the solicitation states that the signature constitutes the making of the applicable representations and certifications. | Yes. | ||
| 44 | 7.3.1-06 - Identification and Delivery of Proposals - September 2024 | 148 | Please confirm the proposal submission date is June 25, 2026. The solicitation cover page reflects a different date than the date identified in Section L. | The due date is extended to June 30, 2026. | ||
| 45 | 7.3.2-10 - General Proposal Instructions - Oral Presentation - December 2023 (d) | 149 | Please confirm the Volume III – Pricing workbook (attachment 2) requires a cover page. | Yes. Cover page is required. | ||
| 46 | 7.3.2-10 - General Proposal Instructions - Oral Presentation - December 2023 | 149 | Please confirm Offerors are not required to submit a Quality Control Plan (QCP) with our proposal. Section K does not provide submission instructions. If a QCP is required, please provide instructions. | A Quality Control Plan (QCP) is required with proposal. | ||
| 47 | 7.3.2-10 - General Proposal Instructions - Oral Presentation - December 2023 | 149 | Please confirm the use of 8-point font is allowed within tables and figures, provided the content remains legible. | 8 point font is allowed within tables and figures as long as it is legible. | ||
| 48 | 7.3.2-11 - Pricing Proposal (Firm-Fixed-Price) - February 2025 | 150 | Please confirm Offerors are permitted to include a pricing narrative within Volume III – Pricing to provide context and explanation for the proposed pricing. | Yes. Offerors are permitted to include a pricing narrative within Volume III - Pricing | ||
| 49 | 7.3.2-13 - Effective Period of Offer - July 2008 | 151 | Please confirm that a cover letter, separate from the required cover page, is permitted and will not count against the overall page limitation, as the Offeror intends to use the cover letter to provide the signed statement required by Section 7.3.2-13 (Effective Period of Offer – July 2008), affirming that the offer is valid for at least 120 calendar days. | A cover letter will not count against the overall page limitation. | ||
| 50 | 7.3.2-26 - Key Personnel - July 2008 | 153 | Please confirm the Key Personnel should be submitted as a separate written document under Volume I - Mission Capability, Factor B. | Key Personnel Resumes maybe submitted as separate written documents within Volume I. | ||
| 51 | 7.3.2-16 - Past Performance - Proposal Instructions - November 2025 € | 153 | Please confirm whether a prime contractor may submit a PPQ for an Offeror’s past performance reference when the Offeror served as a subcontractor. | A prime contractor may submit a PPQ for Past Performance reference when the Offeror served as a subcontractor. | ||
| 52 | 7.3.2-27 - Oral Presentation - July 2008 (d) | 154 | Given the 150-minute time limitation for the solution demo, we do not believe there is sufficient time to demonstrate all user stories contained in Appendix A. Please clarify the specific demo requirements the Government would like Offerors to focus on during the demonstration, including any priority user stories or capabilities that should be emphasized. | The allotted time is increased from 150 minutes to 180 minutes. Appendix H - AS-NG Demo Scenario has been added for specific Demo Scenarios for solution demo. | ||
| 53 | 7.3.2-27 - Oral Presentation - July 2008 | 155 | Please confirm the Subcontracting Plan should be submitted as a separate written document under Volume I – Mission Capability, Factor B, and is not required to be included as a slide in the oral presentation. | The Subcontracting Plan should be submitted as a separate written document under Volume I - Mission Capability, Factor B. It is not required to be included as a slide in the Oral Presentation. | ||
| 54 | Section L- Instructions, Conditions, and Notices to Offerors, 7.3.2-05 | 148 | With regards to, "In order to provide a forum for questions from potential offerors, the FDIC will hold an Offerors’ Conference ("Conference") at the following location and time: TBD as necessary," can we assume there will be no offeror's conference? | TBD/As Necessary | ||
| 55 | Section C - Descriptions/ Specifications/ Work Statement 7.1 and 7.2 | 16-17 | Section C says CLINs are FFP based on team size, lists anticipated team sizes, but also says the FDIC is open to alternatives proposed by offerors that realize efficiencies . It also says the Discovery Period is not expected to exceed one month and Modules 2–4 cannot start until Discovery is “successfully completed as determined by the FDIC." What are the specific exit criteria, deliverables, and acceptance standards for successful completion of the Discovery Period? | As stated in SOO Section 6 - Deliverable, The following are required as part of the exit criteria for Discovery Period: Definition of Done, Establish standing meeting scheduling/cadence and Team Norms, Product Road Map. Future guidance will be provided in preparation for the Discovery Period | ||
| 56 | Section C - Descriptions/ Specifications/ Work Statement 1, 5.2, 5.16 | 2, 10, 13 | The solicitation cites implementation of the following three GAMS modules: Contract Writing, Award Management, and Requirements Management. However the requirements include the need for maintaining clause libraries which is best addressed using the Government Clause Automation GAMS module. Does the FDIC anticipate purchasing Government Clause Automation as well or is customization of the GAMS anticipated to address the clause management requirements? In addition, all the functionality of Award Management is encompassed in the Contract Writing module, so its purchase is unnecessary. Can we assume that the three GAMS FDIC intends to procure are Requirements Management, Contract Writing, and Government Clause Automation? | Yes FDIC intends to purchase Government Clause Automation. The SOO has been updated to reflect Requirements Management, Contract Writing and Government Clause Automation. | ||
| 57 | Section F, Attachment 2 | 23 | Period of Performance lists TBD and Attachment 2 Pricing Workbook references Base with 3 option periods on tab FFP Agile Team Pricing and Summary tab references Base with 2 option periods. Can the FDIC please confirm the Period of Performance? | The estimated Period of Performance will be a 2 year Base Period, 1 12-Month Option Period, and 2 $0 6-Month Option Periods for time only. Clause 7.3.1-12 updated. | ||
| 58 | Section L | 149 | Volume V – Offeror’s Point of Contract for Background Investigation Questionnaires. Can FDIC confirm that only the POC for Background Investigation Questionnaires is required and that BI Forms 1600-04, 1600-07, and 1600-10 are not required to be submitted with the proposal submission? | |||
| If Background Investigation Questionnaires forms are required to be submitted with the proposal submission, can the FDIC confirm that the forms can be submitted directly to the CO in a password protected file to protect PII? | Background Investigation Questionnaires are required for everyone needing a clearance. Background Questionnaires are required at time of proposal submission and may be sent password protected to the CO. | |||||
| 59 | Section C, SOO 7.2 (Contract Type) and 10 (Key Personnel) | 7.2 states that the 6-FTE CW Team includes the Change Manager Key Personnel role. Can the FDIC confirm whether the other Key Personnel (Project Manager, Scrum Master, Solution Architect, Lead Developer, Data Migration Lead) are similarly accounted for within the FTE counts of CLINs 1–4, or whether any are expected to be staffed and priced separately from the CLIN team sizes? | The anticipated Key Personnel are included in the FTE counts | |||
| 60 | Section L, 7.3.2-27(d) (Oral Presentation/Solution Demo); Section C, Appendix A (User Stories) | Section L directs offerors to "demo their solution's capabilities for the demo scenarios discussed in Appendix A - User Stories." Appendix A contains approximately 292 user stories across three modules (CW, CF, EAP). Within the 150-minute demo, can the FDIC clarify (a) whether offerors are expected to demonstrate all three modules or to prioritize specific modules such as CW, (b) whether the FDIC will provide specific demo scenarios or whether offerors are expected to select representative scenarios from Appendix A, and (c) whether integration touchpoints to external systems (e.g., NFE/PeopleSoft, SAM.gov, EDW) should be demonstrated as live integrations or whether mocks/stubs are acceptable for the demo? | See question 27. The allotted time is increased from 150 minutes to 180 minutes. Appendix H - AS-NG Demo Scenario has been added for specific Demo Scenarios for solution demo. | |||
| 61 | Section C, SOO 3 (Scope), 8 (Basis for Payment, Table 3) | 3 states that "legacy systems may not operate in parallel with AS-NG in Production." § Table 3 ties 20% payment deductions to each module's Production release. Can the FDIC clarify whether each module's Production release is expected to replace its corresponding legacy system independently (e.g., CW release retires APS regardless of CF status), or whether the FDIC requires all three modules to be Production-ready before any legacy system is retired? If sequential cutovers are anticipated, can the FDIC confirm whether the contractor is expected to maintain bridge integrations between AS-NG and the still-running legacy systems during the gap? | We do not anticipate bridge integrations. There will be sequential cutovers. | |||
| 62 | Section C, 7.2 | |||||
| Section G 7.5.13-12 | 17 | |||||
| 25 | Section C, SOO §7.2, page 17 states CLIN 3 = Module 2 Contract Filing and CLIN 4 = Module 3 Early Acquisition Planning. Section G, 7.5.13-12 Schedule for Invoicing, pages 25 says Milestone 3: CLIN 3 - Early Acquisition Planning. Please confirm the correct CLIN-to-milestone mapping. Specifically, should Milestone 3 for Early Acquisition Planning correspond to CLIN 4 rather than CLIN 3? | Yes, CLIN 4 should correspond to Early Acquisition Planning. Section G, 7.5-13-12 Schedule for Invoicing has been updated. | ||||
| 63 | Section H, H.2 Conflict of Interest | 45 | Can the FDIC please confirm that an OCI Plan with a potential firewall of resources supporting this work will provide protection to bid on future requirements? | OCI plans will be considered on a case-by-case basis. | ||
| 64 | Section M - Evaluation Factors for Award | 158 of 161 | Will the agency use artificial intelligence to analyze or evaluate any information companies submit in response to this action? If so, could you please specify what information, the tool to be used, and how it will be evaluated? | No, the agency will not use artificial intelligence to analyze or evaluate any information companies submit in response to this action. | ||
| 65 | 7.3.2-10 - General Proposal Instructions - Oral Presentation - December 2023; 7.3.2-15 - Mission Capability - Proposal Instructions - June 2025 | 149 of 161; | ||||
| 151 of 161 | Section 7.3.2-15 indicates that the Management Approach will be evaluated via Oral Presentation slides (submitted with the proposal), while Section 7.3.2-10 includes the Management Approach within Volume I – Mission Capability. Can FDIC clarify whether a written Management Approach narrative is required within Volume I, or if the submitted Oral Presentation slides fulfill this requirement? | The submitted Oral Presentation slides will fulfill this requirement. | ||||
| 66 | 7.3.2-12 - Pricing Proposal (Time and Material or Labor Hour) - February 2025 | 150 of 161 | Section 7.3.2-12 references the Pricing Schedule as Attachment I and indicates that instructions are provided in Attachment 2. Can FDIC confirm whether the pricing workbook provided constitutes both the required Pricing Schedule and associated instructions, or if a separate Attachment 2 document is intended? | Yes it is a typo. It should read Attachment 2. Solicitation updated. Attachment 2 constitutes both the required Pricing Schedule and associated instructions. | ||
| 67 | Statement of Objectives, 1. Purpose | 6 of 161 | Has the FDIC completed procurement of Appian GAMS product and if there is a risk of this procurement getting delayed? | No, FDIC has not completed procurement of Appian GAMS products. There are no known risks. | ||
| 68 | Statement of Objectives, 5.5 FedRamp Compliance | 11 of 161 | Can FDIC confirm if the FDIC AS NG solution will be deployed on the current instance of FDIC Appian with required FedRAMP security controls being reused? | Yes, it will be deployed on FDIC's Appian instance with required FedRAMP security controls being reused. | ||
| 69 | Statement of Objectives, 5.16 FedRamp Compliance | 13 of 161 | Can FDIC elaborate on its expectations for reporting (e.g., dashboards, Power BI integration)? | This will be addressed during the Discovery Phase. | ||
| 70 | 7.3.2-27 - Oral Presentation - July 2008, (5) Training Approach | 155 of 161 | What level of training, OCM, and adoption support is expected? | It is the offeror's business decision. | ||
| 71 | Statement of Objectives, 1. Purpose | 6 of 161 | Would FDIC consider Appian + Data + AI/ML experience in addition to GAMS-specific experience? | It is the offeror's business decision. | ||
| 72 | Statement of Objectives, 1. Purpose | 6 of 161 | Will FDIC provide guidance on its support extensibility, interoperability, and AI/ML capabilities beyond GAMS? | FDIC may add AI/ML capabilities beyond GAMS after implementation. | ||
| 73 | Section I - Contract Clauses | 48 of 161 | Per APGM 5.807, clause 7.5.8-6, Payment and/or Performance Bonds, is required to be included in construction awards valued at or above $100,000. Given that this requirement is for professional services, can FDIC remove this clause? | removed | ||
| 74 | Cover Sheet Block 8 vs Section L 7.3.1-06 | 1 of 161 | The cover sheet (Block 8) shows an offer due date of 07/31/2026, while Section L clause 7.3.1-06 states the proposal due date is June 25, 2026 at 12:00 p.m. Please confirm the authoritative proposal due date. | Due date is exteded to June 30, 2026 at 12:00 PM. | ||
| 75 | Section L, submission | 147 of 161 | Please confirm acceptable file formats for proposal submission (e.g., PDF, native MS Office) and any email attachment size limits. If files exceed email limits, what alternative transmission method does FDIC accept? | PDF, native MS Office is acceptable file formats for submission. The email attachment size limit is approximately 30 MB. You may submit multiple emails if proposal is over 30 MB. | ||
| 76 | Attachment 2 (Pricing Schedule) | N/A | Please confirm the required structure of the Pricing Schedule. Should offerors price each CLIN by team (FFP), by labor category, by period, or by performance milestone? | Offeror shall price by FFP agile team. | ||
| 77 | SOO §7 / Section B | 3 of 161 | When FDIC exercises its right to re-size a team within or between performance periods, how is the firm-fixed price adjusted? Will pricing be based on a published per-team or per-FTE rate table that offerors submit? | Pricing will be based on the published per-team rate table that offerors submit. | ||
| 78 | Section L, clause 7.3.2-11(b) (Travel) | 150 of 161 | For pricing purposes, can FDIC provide an estimated number of trips, destinations, or an annual travel ceiling? Is travel reimbursed as a separate line item or included in the FFP? | At this time, we do not anticipate travel. | ||
| 79 | Section M, clause 7.3.2-22 (Price Evaluation) | 161 of 161 | For the Overall Evaluated Price calculation, what level of effort (LOE) or duration assumptions will FDIC apply to each team/CLIN to normalize price across offerors? | Please refer to clause 7.3.-22 Price Evaluation. | ||
| 80 | Section B / SOO §8 | 3 of 161 | Can FDIC share a budget range or independent government estimate for this effort to help offerors right-size their proposed teams and approach? | No. | ||
| 81 | SOO §8, Table 3 (Payment Events) | 18 of 161 | Please confirm the 20% liquidation/holdback mechanics. Is the 20% withheld from each progress payment and released upon Module-into-Production, or withheld only from the final performance event payment? | Yes, the 20% is withheld from each progress payment and released upon Module-into-Production. | ||
| 82 | SOO §2 / §5.2 | 10 of 161 | Please confirm the target Appian GAMS version for AS-NG and whether FDIC requires the contractor to use a specific GAMS release. | Latest version to leverage the most amount of out-of-the-box (OOTB) features. | ||
| 83 | SOO §2 (current state) | 6 of 161 | The current APS runs on Appian v18.2 on-premises. What is the target hosting environment for AS-NG — FDIC-provided cloud (e.g., FedRAMP-authorized Appian Cloud), FDIC data center, or contractor-hosted? Who is responsible for the infrastructure? | FDIC's Appian Cloud platform (iBPMS). FDIC iBPMS team and Appian Cloud support team. | ||
| 84 | SOO §5.1 (Discovery) | 10 of 161 | Will FDIC provide contractor access to a development/sandbox environment during the Discovery Period, or is the contractor expected to provision its own environment until ATO is achieved? | Access to FDIC's Appian development environment will be provisioned during the Discovery Phase. Installation Plan of GAMS solution will be determined at the Discovery Phase. | ||
| 85 | SOO §5.7 (Authentication) | 12 of 161 | Which identity provider does FDIC use for Single Sign-On and MFA (e.g., PIV/CAC, Entra ID, Okta, Ping)? Will FDIC provide integration support and documentation? | PIV/CAC to login to FDIC network, and FDIC’s Appian platform supports SSO/SAML/Entra ID. Yes. | ||
| 86 | SOO §5.5 / Appendix D | 109 of 161 | Is FDIC seeking a FedRAMP authorization, an FDIC agency Authority to Operate (ATO), or both? What security categorization / impact level (Low, Moderate) applies to AS-NG? | FDIC Agency ATO, Low. | ||
| 87 | SOO §5.5 | 11 of 161 | If FedRAMP authorization is required, will FDIC sponsor the authorization, and is a Third Party Assessment Organization (3PAO) assessment expected to be priced by the contractor? | GAMS will have to go through FDIC ATO process. | ||
| 88 | SOO §5.6 (Disaster Recovery) | 11 of 161 | The Maximum Time for Downtime (MTD) is set at 72 hours. Please confirm the system's FIPS-199 categorization and how the 72-hour MTD aligns with FDIC's Recovery Time Objective (RTO) and Recovery Point Objective (RPO) for systems of this criticality. | Yes. Confirming 72 Hours. | ||
| 89 | Section H, clause 7.5.2-08 (Risk Level) | 43 of 161 | All four functional areas are designated "Low" risk. Given that data migration involves contract data from CDIS-CEFile, please confirm that personnel performing migration are not subject to a higher position risk/sensitivity designation. | Yes. Personnel performing migration are not subject to a higher position risk/sensitivity designation. | ||
| 90 | SOO §5.15 / Appendix C | 92 of 161 | Please provide approximate data migration volumes from APS and CDIS-CEFile — number of records, number of documents, total data size (GB/TB), and number of distinct data sources/tables. | APS has about 140 total tables and approximately 1,500 active contract awards in the database. APS document storage size is around 400GB and CDIS-CEFile document storage size is around 140GB with 5% annual growth rate, respectively. The numbers are from the respective systems at the end of April 2026 for reference purpose and subject to change over time. Migration strategy will be determined at the Discovery Phase. | ||
| 91 | SOO §2 (Contract Filing) | 7 of 161 | CDIS-CEFile is currently Documentum-based and CDIS itself is not being replaced. Please clarify the precise boundary between CEFile (in scope for replacement) and CDIS (out of scope), and how the new Contract Filing module will interface with the retained CDIS. | Contract File module won't interface with CDIS. | ||
| 92 | SOO §3 (Integrations) | 8 of 161 | For the required integrations with PeopleSoft (financial), Blackboard (training), and the Enterprise Data Warehouse, are existing APIs/integration patterns documented and available? Will FDIC provide interface control documents, or is new integration design in scope? | Yes, FDIC will provide interface control documents during the Discovery Phase. | ||
| 93 | SOO §5.18 (GitHub) | 14 of 161 | SOO §5.18 designates GitHub as FDIC's Agile Management Tool for metrics and reporting. Will FDIC provide contractor access to its GitHub Enterprise instance, and from what point in the period of performance? | GitHub access will be provisioned during the Discovery Phase. | ||
| 94 | SOO §7.2 (Service Delivery) | 17 of 161 | SOO §7.2 invites offerors to propose alternatives to the CLIN/team structure. Are offerors permitted to propose alternative team sizes, combine or split CLINs, or propose a different sequencing of the three modules? | Offerors are permitted to propose alternative team sizes, as long as CW goes live first. | ||
| 95 | SOO §5 (User counts) | N/A | Please confirm the user counts for sizing: approximately 70 Contract Writing users, 900 Contract Filing users, 100 Early Acquisition Planning users, and approximately 1,100 total personnel requiring training. Are these counts current? | Yes. | ||
| 96 | General (incumbent / prior work) | N/A | Is any AS-NG implementation work already underway or previously performed? Is there an incumbent contractor supporting APS, CDIS-CEFile, or related systems, and is any portion of this requirement a recompete? | No. This is a new requirement. | ||
| 97 | Section L, clause 7.3.2-27 | 154 of 161 | For the Solution Demonstration, may offerors demonstrate using their own pre-configured Appian GAMS environment, or must the demonstration be conducted in an FDIC-provided environment? Will FDIC provide sample/test data? | Offerors may demonstrate using their own pre-configured Appian GAMS environment. | ||
| 98 | Appendix A (User Stories) | 63 of 161 | Must the Solution Demonstration address all user stories in Appendix A, or will FDIC designate a subset of priority user stories for the demonstration? If a subset, when will it be provided? | Solicitation has been updated to include Appendix H - AS-NG Demo Scenarios for the specific scenarios to be show during the demo. | ||
| 99 | Section L, clause 7.3.2-27 | 158 of 161 | Please confirm the technical setup for the virtual Solution Demo and Oral Presentation via Microsoft Teams — will FDIC host the meeting and grant presenter/screen-share rights, and what are the contingency procedures if technical issues occur? | Solution Demos and Oral Presentation will take place on Microsoft Teams. FDIC will host the meeting and grant presenter/screen-share rights. The meeting will have to be rescheduled if a technical issue cannot be resolved in a timely manner. | ||
| 100 | SOO §9 (Place of Performance) | 19 of 161 | Is fully remote performance acceptable for all roles except the on-site training in Arlington, VA and Dallas, TX? Approximately how frequently will on-site presence be required, and for which roles? | At this time, we do not anticipate travel. | ||
| 101 | N/A | N/A | What are the specific criteria and deliverables required for FDIC to determine that the Discovery Period has been “successfully completed” | As stated in SOO Section 6 - Deliverable, The following are required as part of the exit criteria for Discovery Period: Definition of Done, Establish standing meeting scheduling/cadence and Team Norms, Product Road Map. | ||
| 102 | Solicitation Document | Page 155 | Point (e). The RFP states, "The presentation must be given by key personnel or senior members of the team being proposed to manage the contract" Please confirm if we can include senior people from the corporate who brings relevant experience in place of key personnel if they are not available during the presentation time due to any unforeseen circumstances. | This is a business decision, however FDIC expects individuals involved with the project to present. | ||
| 103 | Solicitation Document | Page 155 | Point (e). Is there any limit of personnel attending the oral presentation? | This is a business decision. | ||
| 104 | Solicitation Document | Page 156 | The RFP states, "Oral presentations are expected to occur approximately seven (7) calendar days after the closing date of this solicitation". This is a very short time for the offers to prepare for solution demo and orals. We request the Government to please consider at least 2 weeks from the closing date of the solicitation | FDIC will not change this requirement. Will remain 7 days. | ||
| 105 | Solicitation Document | Page 17 | Section 7.2 shows 17 FTEs in total. Can the Government please confirm if this is the total LOE estimated for this effort? | Yes. | ||
| 106 | Solicitation Document | Page 152 | Past Performance Section (b) - The RP states, "Recent past performance is performance under contracts within the past three (3) years prior to the solicitation closing date." Vendors may have |
strong contracts that are relevant in terms of size, scope, and complexity, within 5 years, and have proven technical capabilities to demonstrate for this effort. We humbly request that
| the Government please allow Vendors to submit the contracts with within past five (5) years prior to he solicitation closing date. | Changing to 5 years. | ||||
| 107 | Solicitation Document | Page 153 | Past Performance Evaluations or Questionnaires (e) - The RP states, " offerors must ask each customer identified by the |
offeror in paragraph (c) to complete a Past Performance Questionnaire (PPQ) included as Attachment 3 (form is available athttps://www.fdic.gov/buying/goods/acquisition/index.html), unless a corresponding Contract
| Performance Assessment Reporting System (CPARS) evaluation is available. " Please confirm if the CPARs can be submitted instead of PPQ if CPARs is available for examples. | CPARS may be submitted instead of PPQ. | |||||
| 108 | Solicitation Document | Page 8 and 9 | Can the Government please tell us if this is a follow-on requirement from the previous contract, and if there are any in-scope and de-scope of requirements from the previous effort? | This is a new requirement. | ||
| 109 | Solicitation Document | Page 8 and 9 | Can the Government please tell us who's the current incumbent along with it's contract number, period of performance, dollar value, and historical level of effort (LOE). | This is a new requirement. | ||
| 110 | Solicitation Document, Section L.7.3.2-27 (Oral Presentation – July 2008), Factor B | Page 155 | Given that formally designated lifecycle acquisition contracts are relatively rare, will the Government accept past performance examples demonstrating equivalent end-to-end lifecycle delivery capabilities, including modernization, operations, sustainment, engineering, and cybersecurity support, even if the contracts were not specifically labeled as lifecycle acquisition efforts? | Please provide recent and relevant past performance information per Section L.7.3.2-27 Oral Presentation. Recent and relevant Past Performance requirements in Section 7.3.2-16 |
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File details come from the government source that posted it. Updated .