013200 Construction Progress Documentation_Single Prime.pdf

PARKING GARAGE PROJECT NUMBER 693-222

DEPARTMENT OF VETERANS AFFAIRS

WILKES-BARRE, PENNSYLVANIA

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SECTION 013200 - CONSTRUCTION PROGRESS DOCUMENTATION

PART 1 - GENERAL

1.1 RELATED DOCUMENTS

A. Drawings and general provisions of the Contract, including General and Supplementary Conditions and other Division 1 Specification Sections, apply to this Section.

1.2 SUMMARY

A. This Section includes administrative and procedural requirements for documenting the progress of construction during performance of the Work, including the following:

1. Owner’s Preliminary Project Phasing Narrative

2. Contractor's Construction Schedule

3. Daily construction reports

4. Field condition reports

5. Special reports

B. Related Sections: The following Sections contain requirements that relate to this Section:

1. Division 1 Section “Project Coordination”

2. Division 1 Section "Applications for Payment" for submitting the Schedule of

Values

3. Division 1 Section "Project Meetings" for submitting and distributing meeting and conference minutes

4. Division 1 Section "Quality Requirements" for submitting a schedule of tests and inspections

5. Division 1 Section "Project Record Documents" for submitting Project Record

Documents at Project closeout

6. Division 1 Section “Submittals” for procedural requirements regarding the

Submittal Schedule

7. Division 1 Section “Temporary Facilities & Controls” for the various stages of

Construction relative to temporary heat which must be identified on the Contractor’s Construction Schedule.

1.3 DEFINITIONS

A. Activity: A discrete part of a project that can be identified for planning, scheduling, monitoring and controlling the construction project. Activities included in a construction schedule consume time and resources.

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1. Critical activities are activities on the critical path. They must start and finish on the planned early start and finish dates.

2. Predecessor activity is an activity that must be completed before a given activity can be started.

B. Critical Path Method (CPM): A method of planning and scheduling a construction project where activities are arranged based on activity relationships. Network calculations determine when activities can be performed and the critical path of the Project.

C. Critical Path: The longest continuous chain of activities through the network schedule that establishes the minimum overall Project duration and contains no float.

D. Event: The starting or ending point of an activity.

E. Float: The measure of leeway in starting and completing an activity.

1. Float is not for the exclusive use or benefit of either the Owner or the Contractor.

Extensions of the time to interim milestone dates or the Contract Completion Date, under the Contract, will be granted only to the extent that equitable time adjustment to the activity or activities affected by the Contract Modification or delay, exceeds the total float of the affected or subsequent paths and extends any interim milestone date or the Contract Completion date.

2. Free float is the amount of time an activity can be delayed without adversely affecting the early start of the following activity.

3. Total float is the measure of leeway in starting or completing an activity without adversely affecting the planned Project completion date.

F. Fragnet: A partial or fragmentary network that breaks down activities into smaller activities for greater detail.

G. Major Area: A story of construction, a separate building, or a similar significant construction element.

H. Milestone: A key or critical point in time for reference or measurement.

I. Network Diagram: A graphic diagram of a network schedule showing activities and activity relationships.

1.4 SUBMITTALS

A. Qualification Data: For firms and persons specified in "Quality Assurance" Article and in-house scheduling personnel to demonstrate their capabilities and experience. Include lists of completed projects with project names and addresses, names and addresses of Architects and Owners, and other information specified.

B. Preliminary Construction Schedule: Submit one (1) copy in an acceptable format as determined by the Architect.

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C. Contractor’s Construction Schedule: Submit one (1) paper Gantt Chart and one (1) electronic copy in its native format.

D. CPM Reports: The Contractor's Construction Schedule shall be a CPM Schedule.

Concurrent with the CPM Schedule, submit three (3) printed copies of each of the following computer-generated reports. The format for each activity in the reports shall contain an activity number, activity description, original duration, remaining duration, early start date, early finish date, late start date, late finish date and total float.

1. Activity Report: List of all activities sorted by activity number and then early start date, or actual start date if known.

2. Logic Report: List of preceding and succeeding activities for all activities, sorted in ascending order by activity number and then early start date, or actual start date if known.

3. Total Float Report: List of all activities sorted in ascending order of total float.

E. Daily Construction Reports: Submit two (2) copies at weekly intervals.

F. Field Condition Reports: Submit two (2) copies at time of discovery of differing conditions.

G. Special Reports: Submit two (2) copies at time of unusual event.

1.5 QUALITY ASSURANCE

A. Scheduling Professional Qualifications: The Contractor’s Construction Schedule shall be composed and maintained by an individual having been employed for at least five years primarily as a CPM scheduler or an individual certified as a Planning and Scheduling Professional (PSP) by the Association for the Advancement of Cost Engineering (AACE). Documentation supporting compliance with these requirements shall be supplied to the Architect for review and acceptance.

B. Prescheduling Conference: Conduct conference at the Project site to comply with requirements in Division 1 Section "Project Meetings". Review methods and procedures related to the Preliminary Construction Schedule and Contractor's Construction Schedule, including, but not limited to, the following:

1. Discuss constraints, including phasing, work stages, area separations and interim milestones.

2. Review delivery dates for Owner-furnished products.

3. Review time required for review of submittals and resubmittals.

4. Review requirements for tests and inspections by independent testing and inspecting agencies.

5. Review time required for completion and startup procedures.

6. Review and finalize the list of construction activities to be included in the schedule.

7. Review submittal requirements and procedures.

8. Review procedures for updating schedules.

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1.6 COORDINATION

A. Coordinate preparation and processing of schedules and reports with performance of construction activities.

B. Coordinate the Contractor's Construction Schedule with the Schedule of Values, List of Subcontracts, Submittal Schedule, Progress Reports, Applications for Payment and other required schedules and reports.

1. Secure time commitments for performing critical elements of the Work from parties involved.

2. Coordinate each construction activity in the network with other activities and schedule them in proper sequence.

1.7 OWNER’S PRELIMINARY PROJECT PHASING NARRATIVE

A. The Veterans Affairs Medical Center is open all day, year around. The facility will remain in operation and the building will remain open to the public in accordance with the following description of Phases. As a result, the Owner has proposed a detailed Phasing Plan. It is understood that this phasing plan is preliminary in nature and is not intended to represent all of the activities or possible sub-phases that may need to take place in order to complete construction within the Contract Time. The following is a description of the various phases and how they are interrelated:

Substantial Completion of each of the phases designated herein is considered Milestones to the overall Schedule and is subject to the provisions of Article 8 – “Time” of the General Conditions.

a. Phase 1 – General: Phase 1 is to construct the North parking lot, contractor laydown area, and all stormwater management prior to disturbing any existing parking spaces. The total number of parking spaces must not decrease during the construction of the garage.

b. Phase 2 – General: excavate and construct the new 4 tier parking garage.

The portion of East End Blvd directly adjacent to the Pharmacy Entrance of the Medical Center may be closed by the Contractor for a time period no greater than 90 calendar days. This section is to be closed only during the excavation for the parking garage and must be closely coordinated with the Owner.

1.8 CONTRACTOR’S CONSTRUCTION SCHEDULE, GENERAL

A. The Work under the Contract Documents shall be planned, scheduled, executed, reported and accomplished using the Critical Path Method, in work days (excluding legal holidays). The provisions of the General Requirements are to be followed in scheduling construction activities.

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B. The primary objectives of the requirements of this Section are: (1) to insure adequate planning and execution of the Work by the Contractor by having a schedule of construction activities for the Contractor and Subcontractors in initial form covering the first 120 days of construction within thirty (30) days of the Notice to Proceed and in final form within seventy-five (75) days of the Notice to Proceed; (2) to assist the Contractor in evaluating progress of the Work; (3) to provide for optimum coordination by the Contractor of their trades and Subcontractors; and (4) to permit the timely prediction or detection of events or occurrences which may affect the timely prosecution of the Work.

C. The Contractor is responsible for determining the sequence and logic of activities, the time estimates of the detailed construction activities and the means, methods, techniques and procedures to be employed with regard to the Work. The Contractor’s Construction Schedule shall represent the Contractor's best judgment of how they shall prosecute the Work in compliance with the requirements of the Contract Documents.

The Contractor shall ensure that the Contractor’s Construction Schedule is current and accurate and is properly and timely monitored, updated and revised as Project conditions and the Contract Documents may require.

D. The Contractor shall consult with their major subcontractors relating to the preparation of their construction plan and the Contractor’s Construction Schedule. Major subcontractors shall receive copies of those portions of the Contractor's Construction Schedule which relate to their Work and shall be continually advised of any updates or revisions to the Contractor’s Construction Schedule as the Work progresses. When the Contractor submits their Construction Schedule or makes any proposed updates or revisions to such Schedule, it shall be concluded by the Owner that the Contractor has consulted with and has the concurrence of their major subcontractors. The Contractor shall be solely responsible for ensuring that all subcontractors comply with the requirements of the Contractor’s Construction Schedule for their portions of the Work.

E. The Contractor shall include data relating to activities, durations and sequences as part of the Contractor's draft of the Construction Schedule. This data shall reflect the Contractor's actual construction plan for the Project, and shall fully comply with all requirements of the Contract Documents.

F. It is understood and agreed that the Contractor’s Construction Schedule is to represent the Contractor's best plan and estimate for the Work; however, the Contractor acknowledges that the Contractor’s Construction Schedule may have to be revised from time-to-time as the Project proceeds. The Contractor further acknowledges and agrees that the Owner does not guarantee that: (1) The Contractor can start Work activities on the "early start" or "late start" dates or complete Work activities on the "early finish" or "late finish" dates shown in the schedule, or as same may be updated or revised; or (2) The Contractor can proceed at all times in the sequence established by the Contractor’s Construction Schedule, or that the Contractor can rely upon the utilization of only the resources and manpower they initially plan for the performance of the Work. Any changes, modifications or adjustments made by the Contractor to the Contractor’s Construction Schedule shall be in full compliance with all requirements of the Contract Documents.

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G. The Contractor acknowledges and agrees that their Contractor’s Construction Schedule must be flexible in order to accommodate and allow for proper coordination.

H. The review of the Contractor’s Construction Schedule or any other schedule or plan of construction of the Contractor, does not constitute an agreement by the Owner of any start or finish date in the schedule or specific durations or sequences for activities of the Contractor; further, nothing herein shall be construed as modifying or changing, or excusing the performance of the Contractor of required portions of the Work by the Completion Dates as set forth in the Contract Documents.

I. The Completion Dates set forth in the Contract Documents represent only the major items of Work and may or may not include interface dates with the construction activities of others. Completion Dates are Contract requirements and are the essence of the Contract Documents and to the coordination of the Work by the Contractor. Completion Dates represent the latest allowable completion time for those portions of the Work to which each Completion Date relates. The Completion Dates are not intended to be a complete listing of all Work under the Contract Documents.

J. Unless otherwise specifically provided in the Contract Documents, and in particular the General Requirements, the Contractor acknowledges that the Owner and Architect have contemplated in their planning and in any preliminary schedule that may have been prepared and made available to the Bidders, and in their budgeting for professional services, that the Work shall be performed on a 5-day work week basis, utilizing a single 8-hour shift per day. The Owner shall have the sole discretion of approving or rejecting a variance in the work week, number of shifts, or shift length. Unless otherwise agreed to by the Owner, the Contractor shall bear the cost of, and pay the Owner, for additional staff and supervisory personnel and inspectors of any authority having jurisdiction of the Work, necessary to support any variance in the contemplated work week, number of shifts or shift length.

1.9 POST AWARD ACTIVITIES

A. Upon receipt by the Contractor of the Notice to Proceed, and until the Contractor’s Construction Schedule is completed, the Contractor shall do the following.

1. Within thirty (30) days of the Notice to Proceed, complete an Preliminary

Construction Schedule governing the first 120 days of construction.

2. Within seventy-five (75) days of the Notice to Proceed, complete a Final

Construction Schedule governing the Work.

1.10 CONSTRUCTION SCHEDULE CONTENT

A. The Contractor’s Construction Schedule shall consist of a detailed CPM Schedule of all Work activities of the Project. The Schedule shall include, but not be limited to, the following information: (1) Project name; (2) completed Work ready for use by the Owner, etc.; (3) activities relating to different areas of responsibility, such as subcontracted Work which is distinctly separate from that being done by the Contractor directly; (4) different categories of Work as distinguished by craft or crew requirements; (5) different

013200 - 7 categories of Work as distinguished by equipment requirements; (6) different categories of Work as distinguished by materials; (7) distinct and identifiable subdivisions of Work such as structural slabs, beams, columns; (8) location of Work within the Project that necessitates different times or crews to perform; (9) outage schedules for existing utility services that shall be interrupted during the performance of the Work; (10) acquisition and installation of equipment and materials supplied and/or installed by the Owner; (11) material to be stored on site; and (12) dates for completion of Work.

B. For all major equipment and materials to be fabricated or supplied for the Project, the Contractor’s Construction Schedule shall show a sequence of activities including: (1) preparation of Shop Drawings, Samples and all required Submittals as set forth in these specifications; (2) a reasonable time for review of Shop Drawings, Samples, and Submittals or such time as specified in the Contract Documents; (3) shop fabrication, delivery, and storage; (4) erection or installation; and (5) testing of equipment and materials.

C. The Contractor’s Construction Schedule shall clearly indicate the dates of the various stages of construction relative to temporary heat, as defined in Part 3 Paragraph “Temporary Heat” of Division 1 Section “Temporary Facilities & Controls”.

D. The Gantt Chart shall include the early dates and total float for each activity. There shall be no negative float in the baseline schedule.

E. All activity durations shall be given in calendar days. No activity shall have a duration of more than twenty (20) days.

1.11 UPDATING OF CONSTRUCTION SCHEDULE/PROGRESS REPORTS

A. On a monthly basis the Contractor shall prepare the Contractor's report of actual progress. Said report shall set forth up-to-date and accurate progress data, shall be based upon the Contractor's best judgment and shall be prepared by the Contractor in consultation with all subcontractors.

B. The progress report of the Contractor shall show the activities, or portions of activities, completed during the reporting period, the actual start and finish dates for these activities, remaining durations and/or estimated dates for completion of Work for activities currently in progress.

C. The Contractor shall submit a written report with the updated progress analysis which shall include, but not be limited to, a description of problem areas, current and anticipated delaying factors and their impact, explanations of corrective actions taken or planned, any newly planned activities or changes in sequence, and proposed logic for a recovery schedule, if required, as further described herein. The report shall also include:

(1) a narrative describing actual Work accomplished during the reporting period; (2) a list of major construction equipment used on the Project during the reporting period and any construction equipment idle during the reporting period; (3) the total number of personnel by craft actually engaged in the Work during the reporting period, with such total stated separately as to office, supervisory, and field personnel; (4) a manpower and equipment forecast for the succeeding thirty (30) days, stating such total as to office, 013200 - 8 supervisory and field personnel; (5) a list of Contractor-supplied materials and equipment, indicating current availability and anticipated job site delivery dates; and (6) changes or additions to the Contractor's supervisory personnel, if any, since the preceding progress report.

D. The Contractor understands and agrees that the submission and approval of progress updates and the receipt of progress reports are an integral part and basic element of the Applications for Payment; and that the Contractor shall not be entitled to any progress payment under the Contract Documents until, in the sole discretion of the Owner, the Contractor has fully complied with the requirements of this Section.

E. The Contractor shall be solely responsible for expediting the delivery of all materials and equipment to be furnished by or to them so that the progress of construction shall be maintained according to the currently approved Contractor’s Construction Schedule for the Work. The Contractor shall notify the Owner in writing, and in a timely and reasonable manner, whenever the Contractor determines or anticipates that the delivery date of any material or equipment to be furnished by the Contractor shall be later than the delivery date indicated by the Contractor’s Construction Schedule, or required consistent with the completion requirements of the Contract Documents, subject to schedule updates as herein provided.

F. The Contractor shall ensure that off site activities do not control the critical path of the

Contractor’s Construction Schedule and instead, that the critical path only relates to activities on the site.

1.12 RECOVERY SCHEDULE.

A. Should the updated Contractor’s Construction Schedule, at any time during the Contractor's performance, show, in the sole opinion of the Owner that the Contractor is fourteen (14) or more days behind schedule for any Completion Date, or should the Contractor be required to undertake actions as provided for in these specifications, the Contractor shall prepare a recovery schedule at no additional cost to the Owner (unless the Owner is solely responsible for the event or occurrence which has caused the schedule slippage) explaining and displaying how the Contractor intends to reschedule their Work in order to regain compliance with the Contractor’s Construction Schedule during the immediate subsequent pay period.

B. If the Contractor believes that all of the time can be recovered during the subsequent pay period, the Contractor shall be permitted to prepare a recovery schedule as set forth below. However, if the Contractor believes it shall take more than thirty (30) days to recover all of the lost time, they shall prepare a revision to the Contractor’s Construction Schedule and comply with all of the requirements of a schedule revision as set forth in this Paragraph 1.12 and Paragraph 1.13.

1. The Contractor shall prepare a limited duration recovery schedule, incorporating the best available information from Subcontractors and others which shall permit a return to the Construction Schedule at the earliest possible time. The Contractor shall prepare a recovery schedule to the same level of detail as the Construction Schedule for a maximum duration of one month.

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2. Within two (2) days after submission by the Contractor of a recovery schedule, the Contractor shall participate in a conference with the Owner, to review and evaluate the recovery schedule. Within two (2) days of the conference, the Contractor shall submit the revisions necessitated by the review for the Owner’s review and approval. The Contractor shall use the approved recovery schedule as their plan for returning to the Contractor’s Construction Schedule.

3. The Contractor shall confer continuously with the Owner to assess the effectiveness of the recovery schedule. As a result of this conference:

a. If the Owner determines the Contractor is still behind schedule, the Owner shall direct the Contractor to prepare a schedule revision and comply with all of the requirements of a schedule revision as stated herein and the other requirements of the Contract Documents; provided, however, that nothing herein shall limit in any way the rights and remedies of the Owner as provided elsewhere in the Contract Documents; or

b. If the Owner determines the Contractor has successfully complied with the provisions of the recovery schedule, the Owner shall direct the Contractor to return to the use of the approved Contractor’s Construction Schedule.

1.13 SCHEDULE REVISIONS

A. Should the Contractor desire to or be otherwise required under the Contract Documents to make modifications or changes in their method of operation, their sequence of Work or the durations of the activities in the Contractor’s Construction Schedule, they shall do so in accordance with the requirements of this Paragraph and the Contract Documents.

Revisions to the approved Contractor’s Construction Schedule must be presented to and reviewed by the Owner.

B. The Contractor shall submit requests for revisions to the Contractor’s Construction Schedule to the Owner, together with written rationale for revisions and description of logic for rescheduling Work and maintaining the Completion Dates listed in the Contract Documents. Proposed revisions acceptable shall be incorporated into the next update of the Contractor’s Construction Schedule. The Contractor shall pay the Owner for costs incurred by the Lead Contractor for the revisions.

C. In all instances where a revision to the Contractor’s Construction Schedule will affect the construction activities of other Prime Contractors, prior to submission by the Contractor of their proposed schedule revisions, they shall meet with and gain written approval of each of the Prime Contractors to make the revisions which shall be evidenced by the signatures of said Prime Contractors on the proposed schedule revisions. If accepted, the revisions, shall be binding upon the Contractor and all Prime Contractors on the Project.

1.14 FLOAT TIME

A. Float or slack time associated with one chain of activities is defined as the amount of time between the earliest start date and latest start date or between the earliest finish date and latest finish date for such activities, as calculated as part of the Contractor’s

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Construction Schedule. The Contractor agrees that there shall be no basis for any modification of the Completion Date or dates or an extension of the Contract Time, or a claim for additional compensation as a result of any Project problem, Change Order or delay which only results in the loss of available positive float on the Contractor’s Construction Schedule.

1.15 SCHEDULE OF INSPECTIONS AND TESTS

A. Prepare a schedule of inspections, tests, and similar services required by the Contract Documents. Submit the schedule within 10 days of the date established for commencement of the Work.

B. The schedule shall be in tabular form and shall include, but not be limited to, the follow-ing:

1. Specification Section number

2. Description of the test

3. Identification of applicable standards

4. Identification of test methods

5. Number of tests required

6. Time schedule or time span for tests

7. Entity responsible for performing tests

8. Requirements for taking samples.

9. Unique characteristics of each service

C. Distribute the schedule to the Owner, Architect, and each party involved in performance of portions of the Work where inspections and tests are required.

1.16 REPORTS

A. Daily Construction Reports: Prepare Daily Construction Reports recording the following information concerning events at the Project site:

1. List of subcontractors at Project site

2. Approximate count of personnel at Project site

3. High and low temperatures and general weather conditions

4. Accidents

5. Meetings and significant decisions

6. Unusual events (refer to special reports)

7. Stoppages, delays, shortages, and losses

8. Meter readings and similar recordings

9. Emergency procedures

10. Orders and requests of authorities having jurisdiction

11. Change Orders received and implemented

12. Construction Change Directives received

13. Services connected and disconnected

14. Equipment or system tests and startups

15. Partial Completions and occupancies

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16. Substantial Completions authorized

B. Field Correction Reports: When the need to take corrective action that requires a departure from the Contract Documents arises, prepare a detailed report. Include a statement describing the problem and recommended changes. Indicate reasons the Contract Documents cannot be followed. Submit a copy to the Architect immediately.

C. Field Condition Reports: Immediately on discovery of a difference between field conditions and the Contract Documents, prepare a detailed report. Submit with a Request for Information. Include a detailed description of the differing conditions, together with recommendations for changing the Contract Documents.

D. Material Location Reports: At weekly intervals, prepare a comprehensive list of materials delivered to and stored at the site. The list shall be cumulative, showing materials previously reported plus items recently delivered. Include with the list a statement of progress on and delivery dates for materials or items of equipment fabricated or stored away from the site. Submit copies of the list to the Architect at weekly intervals.

1.17 SPECIAL REPORTS

A. General: Submit Special Reports directly to the Owner within one day of an occurrence.

Distribute copies of reports to parties affected by the occurrence and to the Architect.

B. Reporting Unusual Events: When an event of an unusual and significant nature occurs at the Project site, whether or not related directly to the Work, prepare and submit a Special Report. List chain of events, persons participating, response by Contractor's personnel, evaluation of results or effects, and similar pertinent information. Advise the Owner in advance when these events are known or predictable.

PART 2 - PRODUCTS (Not Applicable)

PART 3 - EXECUTION (Not Applicable)

END OF SECTION 013200