01 Specification - Fish Treatment Chemicals 02_10_22.doc

SPECIFICATION

FISH TREATMENT CHEMICALS

IFB # 6100054186

A. CONTRACT SCOPE: The Commonwealth of Pennsylvania, Department of General Services (DGS) is issuing this Invitation for Bid (IFB) to cover the requirements of the Pennsylvania Fish and Boat Commission (PFBC) for Fish Treatment Chemicals for finned fish. Historically, the annual spend of this contract is approx. $98,000.

B. METHOD OF AWARD: Award shall be made to the lowest responsive, and responsible bidder per line item. Lowest price will be determined by the Total Extended Bid Price for each line item on Appendix A, Price Submittal Worksheet. The worksheet will automatically calculate the Total Extended Bid Price (Column H) for each line item by multiplying the Estimated Yearly Quantity by the Per Unit Price. Each line item will be evaluated separately and could result in one (1) or more contracts.

C. PRICING: Bidders must complete the Price Submittal Worksheet, Appendix A, by entering their bid prices for all line items they intend to bid. All pricing must be entered using no more than two (2) decimals, i.e., $2.10. Tiered pricing is required for Item 1, Hydrogen Peroxide and Item 2, Formalin. Detailed instructions regarding how to enter the tiered pricing can be found on Appendix A. Some items on this bid are brand or trade name specific, Bidders may choose to substitute ‘an approved equal’. If a Bidder chooses to substitute ‘an approved equal’ this must be done in accordance with Section I.11 IFB-030.1 Approved Equal of the Terms and Conditions. The completed Price Submittal Worksheet must be submitted with your bid within the PA Supplier Portal. Pricing shall be firm for the initial contract term.

D. PRICE ADJUSTMENTS: The Commonwealth recognizes that during the term of the Contract, there may be changes relative to the costs associated with this Contract. Therefore, the Contractor(s) shall submit for consideration, to the Contracting Officer, a price adjustment proposal at renewal time only. All price adjustment proposals must be submitted prior to, or in conjunction with, the renewal of the contract. Pricing proposals will be negotiated between the Contractor(s) and DGS. If agreed upon, DGS will issue a change to the Contract(s) adding the updated prices.

E. REQUIREMENTS: Bidders must comply with the following requirements of this bid:

1. Bidders must be authorized distributors of the product(s) in which they bid. Bidders should submit, with their bid, documentation to prove being an authorized distributor.

2. Material Data Safety Sheets (MSDS) (Attachments 1 - 9) are attached to the bid, for each of the products. If you are bidding an alternative product(s), you must provide MSDS sheets for the alternative product(s).

F. SAMPLING AND TESTING: The Commonwealth reserves the right to perform independent laboratory analyses to confirm product conformance to specifications, at any time. Should additional testing be necessary to address quality problems or contract disputes, this testing shall be done by a mutually agreed upon federally certified testing laboratory at the Contractor’s expense.

G. DELIVERIES: Delivery shall be to:

Pennsylvania Fish and Boat Commission Benner Spring State Fish Hatchery (SFH)

Fish Production Services

1735 Shiloh Road

State College, PA 16801

H. ADD/DELETION OF PRODUCTS: At no point is the Contractor(s) allowed to unilaterally change products or pricing.

1. Addition of Products: Additional items which are determined to be within the scope of the Contract may be added at the discretion of DGS. In the event that DGS determines additional items should be added, the following procedure will be followed. A supplemental bid will be issued, current Contractors and new suppliers may bid on the additional products.

2. Deletion of Products: DGS reserves the right to remove products from the Contract(s) which have been determined to be low usage or no longer a requirement of the using agency. If an item is removed from the Contract a change version of the Contract will be issued to the Contractor(s).

3. Discontinued Products: Contractor(s) are responsible for notifying the DGS Contracting Officer of discontinued items in a timely manner. If a product is discontinued, the Contractor may propose an equivalent replacement product for the same price. DGS shall determine whether the proposed product is acceptable as an equivalent. If the proposed product is acceptable the new product will be added to the Contract in place of the old and a change version of the Contract will be issued to the Contractor. If the Contractor cannot provide an acceptable equivalent product DGS will remove the discontinued product from the Contract and issue a change version of the Contract to the Contractor.

I. USAGE REPORTS: Upon request Contractors will be required to provide usage reports on contract spend. These reports at a minimum will be required to include Order date, Ordering agency, Commonwealth Purchase Order number, product type (description), quantity purchased, unit price, and extended unit price.

J. POST AWARD ADMINISTRATION: The Contractor(s)’ performance shall be monitored and evaluated in accordance with the requirements outlined in the Contract. At a minimum, the Contractor(s)’ performance shall be evaluated on an annual basis. Contractor(s) may be required to attend Contract Performance Review meetings. These meetings will be to provide Contractor performance reviews, discussion of issues either party may have concerning the Contract, or to evaluate the overall progress of the Contract. The meetings will be held quarterly, semi-annually, or annually at the discretion of the Department of General Services, or upon special request of the using agency.

K. ITEMS TO RETURN WITH BID:

1. Appendix A – Price Submittal Worksheet

2. Appendix B – Iran Free Procurement Certification Form

3. GSPUR-89 – Reciprocal Limitations Act Requirements Form

4. COSTARS Election to Participate Form - if Contractor is participating

5. BOP-2201 EO 2021-06 Worker Protection Form

L. CONTRACTING OFFICE: This Contract is administered by the Commonwealth of Pennsylvania, Department of General Services, Bureau of Procurement. All inquiries should be referred to the Contracting Officer identified in the solicitation/Contract.