01_SOW_DRAFT_FINAL.docx

Campus-Wide Waste Collection and Disposal Services

Statement of Work (SOW) Architect of the Capitol (AOC)

U.S. Capitol Grounds and Arboretum

September 15, 2026 v1

July 28, 2026

CONTENTS

PROJECT TITLE

Campus-Wide Base Collection and Disposal Services, CGA Background Established as a permanent office in 1876, the Architect is provided permanent authority for the care and maintenance of the United States Capitol based on Section 1811 of Title 2 of the United States Code. The Architect is responsible for the maintenance, operation, development and preservation of 18.4 million square feet of buildings and more than 570 acres of land throughout Capitol Hill. This includes the U.S. Capitol, House and Senate office buildings, the U.S. Capitol Visitor Center, the Library of Congress, the Supreme Court of the United States, the U.S. Botanic Garden, the Capitol Power Plant, and other facilities. The Architect also provides professional expertise with regard to the preservation of architectural and artistic elements entrusted to his care and provides recommendations concerning design, construction and maintenance of the facilities and grounds.

The Architect of the Capitol (AOC) requires continued building waste removal and disposal services across the U.S. Capitol campus. This contract is a follow‑on requirement to the current waste removal contract, which will expire in June 2027. The new contract will provide for the seamless transition of existing services and the incorporation of amended or expanded services as defined in the Scope of Work and will be executed as a Blanket Purchase Agreement (BPA).

The U.S. Capitol campus includes multiple occupied office buildings, service shops, maintenance facilities, cafeterias, and food service areas that generate substantial volumes of refuse daily. To maintain a clean, safe, and sanitary working environment, waste removal services are required daily or as otherwise scheduled within the Scope of Work.

In addition to routine building waste, green waste is generated from grounds maintenance activities. The contractor shall provide all necessary equipment, facilities, and labor to process and compost the AOC’s green waste, including lawn and garden debris such as leaves, annuals and herbaceous material, root balls, organic and inorganic soils or potting media, brush, tree branches, and tree trunks.

Scope of Work The Architect of the Capitol (AOC) is seeking technical qualifications and associated price proposals for waste, food‑waste compost, and green‑waste collection, disposal, and composting services. The Contractor shall furnish all supplies, equipment, labor, and services necessary to collect all designated waste streams and transport them to a Waste‑to‑Energy (WTE) facility or other approved facilities for food‑waste and green‑waste composting.

All contractor‑provided equipment used to support these waste management operations shall be maintained in clean, new, or like‑new condition at all times. Equipment that fails to meet AOC standards shall be repaired, refurbished, or replaced at the Contractor’s expense.

Several areas of the Capitol campus include low‑clearance ceilings and overhead infrastructure that may pose operational hazards. The Contractor shall account for all risks associated with operating in these confined‑height environments. Any damage to AOC facilities resulting from Contractor operations shall be corrected by the Contractor at its sole expense.

The Contractor shall provide flat rates for delivery, removal, and per‑ton charges for additional open‑top container services. These services may be ordered on an as‑needed basis throughout the period of performance from a Contractor‑maintained schedule of available container sizes.

All cost increases, surcharges, or inflationary adjustments issued by Covanta or any other WTE receiving facility during the period of performance shall be incorporated into the Contractor’s proposed pricing and shall not result in unpriced or supplemental charges to the AOC.

Operational hours for Contractor services, in coordination with U.S. Capitol Police inspections at 4700 Shepherd Parkway SW, shall be between 4:30 a.m. and 3:00 p.m. The Contractor shall provide personnel, vehicles, and equipment resources sufficient to consistently meet this requirement.

Applicable Policies and Standards Security specifications All delivery vehicles associated with contractor operations shall report to the U.S. Capitol Police (USCP) Off‑Site Delivery Center (OSDC), located at 4700 Shepherd Parkway SW, Washington, D.C., for inspection prior to entering the U.S. Capitol Complex.

Following inspection, delivery vehicles shall proceed to the U.S. Capitol Grounds through the designated access point as directed by OSDC personnel. No deliveries will be accepted at any location or loading dock unless the vehicle has been fully processed at the OSDC.

TASKS

The Architect of the Capitol (AOC) is seeking building and construction waste, food‑waste compost, and green‑waste collection, disposal, and composting services. The Contractor shall furnish all supplies, equipment, labor, and services necessary to collect all designated waste streams and transport them to a Waste‑to‑Energy (WTE) facility or other approved facilities for food‑waste and green‑waste composting.

Contractor shall provide containers according to the AOC Campus Wide Waste Collection and Disposal Services Schedule Spreadsheet (attached) and allow for changes in the schedule and container size based on periodic waste audit reviews and service demands.

Task 1 – Waste Container / Compactor Requirements and Locations The Contractor shall furnish all supplies, equipment, labor, and services necessary to collect waste and transport it to a Waste-to-Energy (WTE) facility. All work shall comply with the requirements and locations specified in the attached spreadsheet titled “Task 1 – Waste Container / Compactor Requirements and Locations.”

The Contractor shall provide the address of the WTE facility to which waste will be transported. The WTE facility shall be located within a fifty (50) mile radius of the U.S. Capitol Building. The Contractor shall also provide the address of the facility where ash generated by the WTE facility will be disposed.

All contractor operations conducted within the House Office Buildings (Rayburn, Longworth, and Cannon) shall occur before 7:00 a.m. or after 10:00 a.m. daily. Any contractor activity attempted between 7:00 a.m. and 10:00 a.m. in these buildings shall be rejected by the U.S. Capitol Police. The Contractor shall plan all operations to ensure uninterrupted AOC activities.

The Contractor shall provide the services of an experienced operator for a minimum of one (1) hour annually for each location specified in the attached spreadsheet to train government personnel in the proper operation and use of electrically powered compactor equipment furnished and installed by the Contractor.

The Contractor shall perform maintenance on all contractor-provided containers, compactors and associated contractor owned sensors, controllers, tippers and other associated equipment at least once per month. Maintenance shall include, but not be limited to, mechanical inspections, replacement of defective parts, equipment lubrication, and adjustments to wheels, hitches, or other components as necessary. A maintenance schedule covering all containers and compactors shall be submitted to the COR for approval prior to the contract start date. The COR will conduct regular inspections and submit monthly inspection reports to the Contracting Officer.

The Contractor shall wash and deodorize all containers and compactors in accordance with the cleaning frequencies specified in the attached spreadsheet. A cleaning schedule for the upcoming month shall be submitted to the COR no later than the last business day of each month. All cleaning frequencies must be met as scheduled, including weekly cleaning at the Rayburn Office Building. Failure to meet required cleaning frequencies may result in documented performance concerns.

The Contractor shall provide a replacement container or compactor of equivalent type and capacity prior to removing any container or compactor for repair or cleaning, unless the removal period is less than twenty-four (24) hours. Cost credits shall be issued when a compactor is replaced with an open-top container.

The Contractor shall clean up and remove all spillage or litter resulting from contractor operations. This includes waste spilled during container/compactor dumping, leakage from contractor vehicles, and any oil left at collection points.

The Contractor shall provide the Contracting Officer (CO) and the COR with monthly tonnage reports for each pickup location no later than the 7th day of each month. Reports shall be submitted via email and shall cover waste collected during the previous calendar month. Reports shall include location, date, weight, and any additional information required by the AOC. Estimated weights may be used for front-loading compactor dumpsters.

The Contractor shall provide the COR with copies of dump or haul tickets verifying that AOC waste was disposed of at the designated WTE facility, or at landfill facilities when a WTE facility is unavailable. Repeated failures to submit reports in a timely manner may result in letters of concern and documentation of poor performance.

All contractor-provided equipment, including compactors, containers, and vehicles, shall be maintained in clean, new, or like-new condition. Equipment that does not meet AOC appearance or performance standards shall be repaired or replaced at the Contractor’s expense.

All compactors must have controllers that are “press and release” with industry standard safety mechanisms.

Task 2 – Construction & Demolition Waste Removal and Disposal – On Call / Live Load The purpose of this contract is to collect, salvage (where feasible), and recycle construction and demolition (C&D) waste. The Contractor shall transport collected materials to the Contractor’s facility for sorting and separation. Materials that cannot be salvaged, recycled, or otherwise reused shall be transported to a lawful landfill, incinerator, or waste facility acceptable to the authority having jurisdiction and in compliance with all applicable federal, state, and local laws and regulations.

The Contractor shall remain available to perform live-load pickups of construction waste (as needed), provide roll-off open-top dumpsters (as needed), and furnish all required waste data and receipts. The Contractor shall provide haul/dump tickets and report the percentage of waste diverted from landfill disposal.

The quantity and frequency of loads will vary and may range from approximately twenty (20) tons per year to two hundred (200) tons per year. The required size of open-top dumpsters will vary based on project needs. Service locations may include any of the sites listed in the attached spreadsheet titled “AOC Campus Wide Waste Collection and Disposal ServicesSchedule.”

The Contractor shall provide a lump-sum quotation for all work performed under the “on call / live load” service category.

Examples of construction waste materials include, but are not limited to: • Wood, sawdust, untreated lumber, and wood pallets • Plumbing fixtures (e.g., sinks, bathtubs), ceramic and porcelain tile • Flooring materials (e.g., VCT, terrazzo, urethane) • Stone, masonry, cinder block, brick, concrete, aggregates, and asphalt • Used steel and framing materials • Electrical conduit and discarded wiring • Fasteners (e.g., screws, nails, anchors) • Bulk plastic items and packaging materials • Non–lead-containing paint • Commercial and industrial glass • Gypsum board and drywall • Windows and doors • Roofing materials • Trees and vegetative debris Task 3 - Self-Performed Loads to Transfer station / Recycling Facility Contractor shall allow the AOC to deliver waste materials to the contractors Transfer station / recycling facility and provide waste data and receipts.

The Contractor shall provide AOC jurisdiction representatives with proper identification to align with IPP billing and CLIN identified as IPC Loads.

The Contractor shall provide a quote reflecting per ton costs allowing AOC to dump at these facilities.

Task 4 – Food Waste Compost Requirements and Locations The Contractor shall furnish all supplies, equipment, labor, and services necessary to collect pre-consumer (kitchen) food waste and transport it to an approved Organics Composting Facility (OCF). Pre-consumer food waste generated from AOC food service operations—including branded restaurants, cafés, and catering preparation kitchens—shall be collected from designated AOC holding areas. All work shall comply with the requirements and locations listed in the attached spreadsheet titled “Task 4 – Food Waste Compost Requirements and Locations.”

The Contractor shall provide the address of the OCF utilized under this contract. The selected OCF shall be located within a fifty (50) mile radius of the U.S. Capitol Building. The Contractor shall also provide the address of any additional OCFs used for processing materials under this task.

The Contractor shall furnish containers for the collection of compostable waste up to five (5) days per week, Monday through Friday, and shall perform pickups between 1:00 p.m. and 4:00 p.m. At a minimum, the Contractor shall supply eight (8) thirty-five (35) gallon wheeled containers with attached lids for each designated collection area and allow for changes in the schedule, container size and quantity of containers based on periodic compost audit reviews and service demands.

The Contractor shall provide monthly waste data reports to the COR, the House Superintendent’s Sustainability and Recycling Program Managers, and other designated stakeholders. Reports shall include the date of pickup, pickup location, and the weight in tons of waste collected by date and location. If service is missed or only partially completed, the Contractor shall notify AOC stakeholders of the total number of toters serviced. The COR shall approve the report format prior to commencement of service.

All compost collection operations within the Rayburn, Longworth, and Cannon House Office Buildings shall occur before 7:00 a.m. or after 10:00 a.m. Any attempt to conduct operations between 7:00 a.m. and 10:00 a.m. shall be rejected by the U.S. Capitol Police. The Contractor shall schedule staffing and routing to ensure compliance with this requirement without disruption to AOC operations.

The Contractor shall perform quarterly cleaning and deodorizing of all toters at the Contractor’s facility.

The Contractor shall ensure that all equipment used for compost collection—including toters, carts, and containers—remains in clean, new, or like-new condition throughout the period of performance. Equipment that fails to meet AOC standards shall be replaced or refurbished at the Contractor’s expense.

The Contractor shall incorporate any cost increases from downstream processors associated with compost or organics handling into its proposed pricing. No unpriced or additional charges related to downstream processing shall be permitted during the period of performance.

The Contractor shall provide an optional task for small batch POST consumer food waste composting generated at the United States Botanic Garden Conservatory.

Task 5 – Green Waste Compost Requirements and Locations On Call / Live Load The contractor will assist the AOC in reducing the quantity of waste that AOC sends to landfills. This contract will require the contractor to provide all necessary equipment, facilities and labor to compost AOC’s green waste. The contractor will provide a minimum of one (1) 30-yard roll-off open-top container at each of the two (2) locations, to be placed at the coal yard (42 I Street SE, Washington DC 20003) and 4700 Shepherd Parkway SW, WDC 20024. These locations serve as collection points for all of AOC green wastes. Additional containers may be requested as needed for special projects or exhibit removal. Occasionally additional requests may be made to have containers located elsewhere on the Capitol campus. Depending on the various conditions there could be up to 100 pulls annually.

This contract is a follow‑on requirement of the current green waste compost contract. The new contract will provide for the seamless transition of existing services and the incorporation of amended or expanded services as defined in the Scope of Work.

For the purpose of this contract, the term “green waste” includes lawn and garden (non-food) wastes such as leaves, annuals and herbaceous material, root balls, organic and inorganic soils/potting media, brush, tree branches, and tree trunks that are generated from maintenance of the grounds of Capitol Grounds by various organizations within AOC including the U.S. Botanic Garden, the U.S. Capitol Grounds and Arboretum, the Library of Congress Buildings and Grounds, and Supreme Court Buildings and Grounds.

All containers shall be in good condition; that is, neatly painted with no major rusting, dents, or other structural problems. Containers should also be clearly marked with container number and ‘GREEN WASTE ONLY” At a time within three (3) days of notification by the COR/POC, the contractor will haul the full 30 yd roll off containers and deliver an empty replacement.

All green waste is to be composted for re-use and not disposed of by dumping, burning or placing in a landfill.

The Contractor shall provide the address of the green waste composting facility utilized under this contract. The selected green waste composting facility shall be located within a fifty (50) mile radius of the U.S. Capitol Building.

The Contractor shall provide the Contracting Officer (CO) and the COR with monthly tonnage reports for each pickup location no later than the 7th day of each month. Reports shall be submitted via email and shall cover green waste collected during the previous calendar month. Reports shall include location, date, weight, and any additional information required by the AOC.

The Contractor shall provide the COR with copies of dump or haul tickets verifying that AOC green waste was disposed of at the designated green waste composting facility.

Hours of operation at each location is Monday through Friday 8:00 am until 2:00 pm.

Deliverables and Delivery SChedule Kick-Off Meeting The contractor shall present a kick-off meeting seven (7) days after contract award, to include an overview of the project team, scope of work, deliverables, transition activities, communication approach, initial risks, and next steps.

Prior to the kick-off meeting, the Contractor shall provide the USCP with a letter on company letterhead, signed by the owner, president, or manager, containing the following information. All names shall be printed or typed in alphabetical order. Access requests must be renewed annually.

Required information:

• Name of the company

• Names of drivers/employees requiring access

• Social Security Number for each driver/employee

• Date of Birth for each driver/employee

• Driver’s license number

• Vehicle information (make, model, year, state, license plate number)

• Building(s) to be accessed

• Expected delivery date and time

• Recipient’s contact information (name, phone number, and organization, such as Member of Congress or Office of the Senate Sergeant at Arms) Note: The receiving point of contact (POC) must send an email to OSDCAdmin@uscp.gov to verify that the company’s delivery request is valid before the company’s letter will be processed.

All required information shall be emailed to OSDCAdmin@uscp.gov.

The OSDC operating hours are Monday through Friday, 4:30 a.m. to 3:00 p.m. The final inspection occurs at 2:45 p.m. (firm). Contractors are strongly encouraged to arrive no later than 2:30 p.m. to ensure timely processing.

Contractor operations, including all waste collection, transport, and delivery activities, shall be scheduled and staffed to fully comply with these operating hours. The Contractor shall maintain sufficient workforce, vehicles, and equipment availability to meet all required entry, inspection, and service windows.

Questions may be directed to the Off‑Site Delivery Center during business hours at (202) 224‑0202.

All contractor operations performed within House Office Buildings (Rayburn, Longworth, and Cannon) shall occur before 7:00 a.m. or after 10:00 a.m. daily. Any contractor work attempted between 7:00 a.m. and 10:00 a.m. in these locations shall be rejected by the U.S. Capitol Police.

The contractor shall not deviate from any of the above documents without express approval granted by the Contracting Officer’s Representative (COR).

Transition-In Plan The contractor shall be responsible for the transition of all technical activities identified in this requirement. The contractor shall submit a final Transition-in Plan within 14 days after contract award reflecting all necessary activities to facilitate the transition of services to the contractor and expected completion dates of those activities. All activities must be completed within 30 days after the kickoff meeting.

The following technical activities must be included as part of the Transition-in Plan:

The Transition-in Plan shall be approved by the COR and describe the contractor’s process for transitioning from the incumbent with no disruption in operational services.

Project Management Plan This requirement does not require a Project Management Plan.

Weekly Status Report This requirement does not require a weekly status report.

Monthly Status Report The contractor shall prepare monthly reports per the task schedule outlined in Section 5. Monthly reporting shall include:

Reports shall be submitted to the COR and any additional AOC stakeholders designated by the COR.

Architecture Design Diagrams This requirement does not require architecture design diagrams.

Government Furnished Equipment / Property (GFE/GFP) Inventory Report This requirement does not require a government furnished equipment/property inventory report.

If approved by the AOC, the AC 120 and Rayburn cart tipper shall be formally transferred under contractor provided contractor provided equipment responsibilities. Upon transfer, these units shall no longer be listed as Government Furnished Equipment.

Transition-Out Plan The contractor shall be responsible for the transition-out of all technical activities identified in this requirement during the final, awarded period of performance. The contractor shall submit the Transition-Out Plan three (3) months prior to the completion of the period of performance. The contractor’s Transition-Out Plan shall be approved by the COR. The contractor shall complete the transition by the end of the period of performance. The following technical activities shall be included as part of the Transition-Out Plan:

The contractor shall fully support the transition of all contract requirements to the successor to ensure no disruption in operational services.

Table 1 - Deliverables and Delivery Schedule

All deliverables must reflect updated cleaning schedules, tonnage submissions, Covanta percentage allocations, equipment condition compliance, and any service disruptions due to security restrictions.

Delivery Instructions The contractor shall provide electronic and hard copies of the preaward and postaward documentation for review, approval, and appropriate action. Electronic copies shall be delivered via email attachment to the CO and COR as appropriate. The electronic copies shall be compatible with Microsoft Office 2010 or other applications as appropriate and mutually agreed to by the parties.

The contractor shall provide electronic copies of the monthly report for review, approval, and appropriate action between the 7th and the 14th each month. Electronic copies shall be delivered via email attachment to the CO and COR as appropriate. The electronic copies shall be compatible with Microsoft Office 2010 or other applications as appropriate and mutually agreed to by the parties.

The contractor shall follow the invoicing instructions outlined in the contract to submit their invoices.

Once created, deliverables and work products are considered the property of the Federal Government The deliverables shall be considered final upon receiving Government approval. The Government shall provide written notification of acceptance or rejection of all deliverables, with the exception of invoicing, within two days of receipt. Approval or rejection of invoicing is within 30 days. All notifications of rejection will be accompanied with an explanation of the specific deficiencies causing the rejection. Items must be approved by the CO and COR to be considered “accepted.”

Deliverables shall be deemed acceptable if the document adequately covers all required topics, meets general quality measures, and is professionally prepared in terms of accuracy, clarity, format, and timeliness. Quality measures, as set forth below, shall be applied to each work product received from the contractor.

· Accuracy: Documents shall be accurate in presentation, content, and style;

· Clarity: Documents shall be clear and concise;

· File Editing: Documents shall be editable by the government;

· Format: Documents shall be transmitted via mutually agreed upon media; and

· Timeliness: Documents shall be submitted on or before scheduled due date.

Monthly deliverables shall also demonstrate compliance with all additional reporting requirements introduced under this SOW, including cleaning schedules, Covanta/WTE allocations, and HOB restricted service hour service hour verification.

QUALITY ASSURANCE SURVEILLaNCE PLAN (QASP) / QUALITY CONTROL PLAN (QCP) The contractor shall develop a comprehensive program of inspections and monitoring actions, to include a Quality Control Plan (QCP), which is the driving force behind service quality. The QCP, in conjunction with the QASP, is intended to verify that the contractor’s quality control program is working and provides the measures needed to lead the contractor to project success. Once the quality control program is approved by the Government, careful application of the process and standards presented in the QASP will ensure a robust quality assurance program. The contractor shall provide a draft QCP as part of their proposal with a final QCP submitted to the Government in accordance with the deliverable schedule below. The contractor shall report surveillance metrics weekly and/or monthly in accordance with the guidance outlined in the PWS. In addition, an updated QCP shall be submitted at the beginning of each optional period of performance Service Level Agreement The Contractor shall meet the following service reliability metrics for all waste, compost, and green‑waste operations:

• Missed pickups: No more than 1% per month across all required service locations.

• Delayed pickups: Delays exceeding the scheduled service window by more than 60 minutes shall not exceed 3 occurrences per month unless caused by USCP directives.

• Partial service: Failure to service all specified containers, compactors, or toters at a designated location shall be documented and corrected within 24 hours.

Corrective Actions:

• The COR will issue a written notice of deficiency upon any failure to meet service metrics.

• The Contractor shall submit a corrective action plan (CAP) within 3 business days of notice.

• Repeated failures (three or more per quarter) may result in negative performance evaluations, invoice reductions, or other actions permitted under the contract.

Record Management and Data Integrity The Contractor shall ensure accuracy and integrity in all required waste, compost, and recycling data, including tonnage reports, dump tickets, haul tickets, and diversion percentage calculations.

• The AOC reserves the right to audit any facility records, scale logs, subcontractor receipts, and downstream processor documentation related to contract performance.

• The Contractor shall retain all waste‑related records for a minimum of five (5) years from the date of creation.

• Scales used for weight measurement shall be calibrated at least quarterly and shall comply with NIST Handbook 44 or equivalent standards.

• The Contractor shall provide calibration certificates to the COR upon request.

• Disputes regarding reported weights or diversion percentages shall be resolved through joint review of scale logs, tickets, and facility documentation. The Contractor shall participate in all such reviews within five (5) business days of notification by the COR.

Government Furnished Equipment / PROPERTY (GFE/GFP) The Government will provide the contractor with the necessary basic equipment to support the requirement, such as electric to compactor locations.

l If approved by the AOC, the AC 120 and Rayburn cart tipper shall be formally transferred under contractor provided contractor provided equipment responsibilities. Upon transfer, these units shall no longer be listed as Government Furnished Equipment.

CONTRACT TYPE

The anticipated contract type for this requirement is a Blanket Purchase Agreement (BPA) with both Firm-Fixed Price and Cost Reimbursement call orders.

Period of Performance The period of performance of this requirement is anticipated to be for five years from date of award to include a 1-month transition-in period, included in the 12-month base period, four 12-month option periods, with the last month including a 1-month transition-out period. This requirement will also include an option to extend services to six months, if necessary, in accordance with FAR 52.217-8.

Place of Performance / HOURS OF OPERATIONS This work will be performed as indicated in section 5.0 of the Scope of Work tasks and schedule. Identified in the schedule are the times that the work is scheduled to be performed indicating hours, days of operation and holidays.

TELEWORK

Telework is not applicable Other Direct Costs (ODC) Other direct costs such as training, materials, etc. are not authorized under this requirement.

All additional requirements introduced in this SOW, such as compactor cleaning schedules, equipment condition standards, low ceiling hazard mitigation, infrastructure damage liability, restricted HOB operational hours, and tracking/reporting requirements, shall not be grounds for ODC reimbursement.

The contractor shall not invoice the Government for:

No additional ODCs beyond those expressly authorized in writing by the Contracting Officer shall be reimbursed under this contract.

Travel Travel is not authorized under this requirement. No costs for transportation, lodging, meals, or incidental expenses incurred by the contractor are authorized nor shall be reimbursed under this requirement.

Travel related costs associated with meeting the following requirements shall not be billed to the Government and must be fully absorbed by the contractor under the Firm Fixed Price structure:

No exceptions to travel reimbursement will be made unless explicitly approved in advance, in writing, by the Contracting Officer.

KEY Personnel Contractor shall be responsible for providing a complete list of key personnel supporting the operations of this contract.

Substitution of Key personnel This requirement does not require this section.

PERSONAL SERVICES

Personal services are not authorized under this requirement.

INvoicing Invoicing shall be performed in accordance with Clause AOC52.232-2 Security At various times the Government may, for reason of security of the premises in the national interest, direct the Contractor to eliminate certain scheduled waste pickups on days due to visits of Head of State, Inaugural proceedings, and like instances. Specific direction will be given to the Contractor, at least five (5) calendar days in advance of such instances, concerning changes/deletions in the scheduled pickup locations.

The contractor shall comply with all security protocols established by the U.S. Capitol Police (USCP), including mandatory processing of all service vehicles through the Off-Site Delivery Center at 4700 Shepherd Parkway SW prior to entering the Capitol Complex.

The contractor shall ensure all operations are planned with sufficient staffing, vehicle availability, and time allowances to fully comply with USCP inspection hours of 4:30 a.m. – 3:00 p.m. Delays resulting from inadequate planning or staffing are the contractor’s responsibility and shall not justify missed service windows.

Any attempts to perform operations within House Office Buildings (Rayburn, Longworth, Cannon) between 7:00 a.m. and 10:00 a.m. shall be rejected by USCP. The contractor must schedule work accordingly and shall not bill the Government for lost time or delays related to these mandated restrictions.

All contractor personnel must display appropriate identification, follow secure entry procedures, and adhere to all movement restrictions while operating within the Capitol Complex. Personnel failing to comply with USCP directives may be removed from the site at the discretion of USCP or AOC.

The contractor shall manage and supervise all activities to ensure that no operations create security hazards, including:

The contractor shall not introduce any equipment, materials, or personnel onto Capitol grounds that have not passed USCP screening requirements.

Security driven operational adjustments shall not result in additional charges to the Government under this Firm Fixed Price contract.

All contractor employees shall submit an E-Verify form and a United States Capitol Police background check form (CP-491) prior to the performance of work. Contractor employees shall also complete a contractor badging request form. All contractors working on site shall be required to wear an identification badge at all times.

The AOC does not follow certain exceptions as described in the E-Verify federal contractor rule. Contractors are required to use E-Verify to verify that all employees working on AOC contracts are authorized to work in the United States.

SAFETY

The U.S. Capitol Grounds is a heavily populated area of staff and visitors. Contractors will be exposed to crossing sidewalks and walkways around the complex to access their work. Safe operation of vehicles and equipment is extremely important. Contractors will be expected to use all industry standard safety measures to assure the safety of the public.

The Contractor shall comply with all AOC safety policies, Federal, State, and local laws and regulations pertaining to the collection, transportation, and disposal of wastes. Prior to the contract start date, the Contractor shall obtain all necessary permits, registrations, and licenses for waste collection, transportation, and disposal for the jurisdictions in which services are to be performed. All permits, licenses, and registrations shall be provided to the Contracting Officer within ten (10) days of contract award.

The contractor shall assess and document all areas with low ceilings, restricted overhead clearances, and structural protrusions within loading docks, service corridors, and access routes throughout the Capitol Complex. Such hazards shall be incorporated into routing plans, operator training, and the contractor’s Quality Control Plan (QCP).

Any damage to AOC facilities, including but not limited to ceilings, walls, ductwork, lighting, fire suppression systems, sprinklers, bollards, doors, frames, pavement, or loading dock structures, caused by contractor personnel, vehicles, or equipment shall be repaired at the contractor’s sole expense. Repairs must use AOC approved materials and methods and be completed within timelines established by the COR.

All contractor provided equipment must be maintained in safe, operable condition and shall remain clean, new, or like-new. Equipment that poses a safety hazard or visibly deteriorates shall be removed from service and repaired or replaced at the contractor’s expense.

The contractor shall ensure that all staff comply with restricted operating hours in House Office Buildings (Rayburn, Longworth, Cannon). No equipment movement, waste collection, or contractor presence may occur between 7:00 a.m. and 10:00 a.m. in these facilities due to safety and security requirements.

The Contractor shall immediately clean and properly dispose of all spills, leaks, or debris resulting from Contractor operations. The Contractor shall maintain spill response materials on collection vehicles sufficient to address minor leaks or spills. Any spill involving hazardous substances, fuel, hydraulic fluid, or regulated materials shall be immediately reported to the COR and managed in accordance with applicable regulations.

The Contractor shall notify the within one (1) hour of:

a. Accidents involving injury

b. Property damage

c. Vehicle collisions

d. Fuel or hydraulic spills

e. Fires

f. Environmental incidents A written incident report shall be submitted within twenty-four (24) hours describing:

a. Date and time of incident

b. Location

c. Personnel involved

d. Description of incident

e. Corrective actions taken

f. Measures implemented to prevent recurrence Failure to comply with safety requirements may result in immediate suspension of operations, issuance of corrective actions, and/or negative performance evaluations.

ENERGY EFFICIENCY / COMPLIANCE

The Architect of the Capitol shall provide power to the contractors. All connections from contractor shall meet all electrical safety standards. The contractor shall minimize energy use while on Government site.

SUSTAINABILITY

Sustainability is identified in the body of the scope relating to the Waste to Energy and composting expectations.

POINTS OF CONTACT

Contracting Officer Desmond Scott, 202.975.8357, desmond.scott@aoc.gov Contracting Specialist Lily Najera, 202.705.4388, Lily.Najera@aoc.gov Contracting Officer Representative James Kaufmann 202.438.5175 james.kaufmann@aoc.gov Contractor Representative TBD at time of award

APPENDIX A - ACRONYMS

image1.png