01 - RFQ - Request for Quote.pdf

REQUEST FOR QUOTE

Issued: 08/25/2025 Qualified organizations are invited to submit an electronic copy of the quote that meets the requirements described herein no later than September 23, 2025, by 2:00 p.m. PST to the following email address:

purchasing@nwascopud.org

OR

Hardcopy documents can also be submitted to:

SINGLE PHASE PAD-MOUNT TRANSFORMERS

ATTN: PURCHASING DEPARTMENT

NORTHERN WASCO COUNTY PEOPLE’S UTILITY DISTRICT

2345 RIVER ROAD

THE DALLES, OR 97058

This Request for Quotes (RFQ) does not commit Northern Wasco County People’s Utility District, “the District” to award a contract or pay any costs incurred in the preparation of a quote responsive to this request. The District reserves the right to accept all or part of any quote or to cancel in part or in its entirety this Request for Quotes. The District further reserves the right to accept the quote that it considers to be in the best interest of the District.

Summary

Northern Wasco County People's Utility District (hereinafter called "District") issues this Request for Quotes soliciting Single Phase Pad-Mount Transformers mailto:purchasing@nwascopud.org

Timeline The following table outlines the expected solicitation and selection timeline:

Milestone Date RFQ Release 08/25/2025 Site Visit or Pre-Bid Meeting N/A Respondents Questions Due 09/10/2025 Answers to Respondents Questions on or before 09/17/2025 Quotes due 09/23/2025 Recommendation of award reviewed by Board 10/07/2025

Project Description and Scope of Work

Provide transformers Delivered Duty Paid (DDP) to 2345 River Road, The Dalles, OR 97058.

All quoted transformers must meet the specifications provided in Exhibit B and Exhibit C.

Deliverables

In summary, each quote must meet all of the following to be considered for acceptance by the District:

• Provide the filled‐out Exhibit A – Pricing form

• By submitting a quote, vendor agrees to the terms listed in Exhibits, A, B, C, and D.

• Provide name and email address of primary contact on this submission.

• Provide product specs for each proposed transformer.

• See Evaluation Criteria below and include necessary items to determine scoring and evaluation of Contractor.

Vendor shall submit pricing to include all taxes, fee’s, shipping, and all other costs to the following transformers to 2345 River Road, The Dalles, OR 97058:

Quote Contents Summary

In summary, each quote must meet all of the following to be considered for acceptance by the District:

• Provide a copy of the Contractor’s cost and payment schedule.

• Outline the Contractor’s relevant experience in the last two years.

• Provide a list of previous clients that may be used as references.

• Include the name, address, and telephone number of the primary person from the Contractor who will coordinate the construction services with the District.

• Provide name and email address of primary contact on this submission.

• See Evaluation Process below and include necessary items to determine scoring and evaluation of Contractor.

Evaluation Process

District staff will evaluate all the quotes based on the criteria listed above and on cost competitiveness.

The District’s staff may also request clarifications or additional information, if needed. A selection may be based on the cost alone or any combination of the Evaluation Criteria, references and interviews. The District’s Contract Review Board will review staff’s selection and make the determination whether to authorize staff to execute the contract with the selected bidder.

All materials in proposals are to meet the minimum requirements listed in this RFQ Document and Exhibits A, B, and C. Any products that do not meet or exceed these specifications will not be considered.

Only new Copper Core transformers will be considered. Aluminum core and refurbished transformers will be rejected.

The District reserves the right to reject any or all bids and to waive any informality or technicality in any bid in the interest of the District. All submissions become public records unless labeled ‘confidential’ or a Trade Secret exemption under Oregon’s Public Records Laws, ORS 192.345(2) or ORS 192.355(4).

Disqualification

Factors, such as, but not limited to, any of the following, may disqualify bids without further consideration:

• Evidence of collusion, directly or indirectly, among contractors in regard to the amount, terms or conditions of this invitation to bid;

• Any attempt to improperly influence any member of the evaluation team;

• Existence of any lawsuit, unresolved contractual claim or dispute between contractor and the

District;

• Evidence of incorrect information submitted as part of the bid;

• Evidence of the contractor’s inability to successfully complete the responsibilities and obligations described in the invitation to bid; and

• Contractor’s default under any previous agreement with the District.

Submission

Submit questions via email to:

purchasing@nwascopud.org

NWCPUD will not host a pre-quote meeting.

The District may reject any or all submissions if the District deems doing so would be in the public’s interest.

Once a submittal is selected, the District will determine if they desire to enter into negotiations for a final Contract with the most competitive and qualified bidder. Final project related matters will be negotiated during this period to the satisfaction of the District. Contractor shall provide certificates of insurance listing NWCPUD as additionally insured on liability coverages, except professional liability if included, with respect to activities performed under the contract.

Any entity responding to this solicitation shall do so at its sole expense.

This solicitation is being conducted pursuant to procedures set forth in the District’s Procurement Policies; the Oregon Revised Statutes, Chapter 279B Public Contracting - Public Procurements; and OAR 137-047. Bidders must be active and in good standing with Oregon CCB to be considered.

Deliverables