01 RFP Letter (375404) PAB Liquid Argon Dewar Lease and Filling.pdf
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- RFP - PAB Liquid Argon Dewar Lease and Filling
- Solicitation number
- 375404-BH
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This is a Request for Proposal (RFP) from Fermi Forward Discovery Group, LLC (FermiForward), the operator of Fermi National Accelerator Laboratory (FNAL), for PAB Liquid Argon Dewar Lease and Filling services in support of Fermilab operations in Batavia, Illinois. The RFP number is 375404-BH, issued February 24, 2026. Proposals must be submitted via email to Brittany Hopkins at bhopkins@fnal.gov no later than February 26, 2026, by 3:00 PM (CT). The Period of Performance consists of a two-year base period from March 1, 2026, through February 28, 2028, followed by three optional one-year periods extending through February 28, 2031. FermiForward anticipates awarding a Firm Fixed Price (FFP) subcontract, with proposal pricing remaining valid for not less than 90 calendar days from the due date and throughout the entire Period of Performance.
The evaluation will follow a Lowest Price Technically Acceptable (LPTA) methodology based on three factors: Technical (acceptable/unacceptable basis requiring compliance with specifications in Attachment A), Price (evaluated for completeness and reasonableness using Attachment B), and Responsibility (verification of financial capability, performance history, and certifications). Award will be made to the lowest-priced offeror whose proposal is technically acceptable, responsive, responsible, and conforms to all requirements. FermiForward anticipates award without discussion, encouraging offerors to submit their most favorable terms initially. Required submittals include the Specification Sheet (Att A), Pricing Schedule (Att B), General Terms and Conditions, Certificate of Insurance meeting 2025 onsite nonprofessional services requirements, Fermilab safety code requirements, proposal certifications, and subcontractor representations and certifications. Offerors without current Fermilab badges must complete the Access Request Form at least four weeks prior to installation; U.S. citizenship is preferred, and access approval is contingent upon citizenship status and location-specific requirements.
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Request For Proposal PAB Liquid Argon Dewar Lease and Filling
RFP No: 375404-BH February 24, 2026
Description of Services Fermi National Accelerator Laboratory (FNAL), operated by Fermi Forward Discovery Group, LLC (FermiForward) under U.S. Department of Energy (DOE) Contract No. 89243024CSC000002, is the nation’s premier laboratory for particle physics and accelerator research laboratory. Located in Batavia, Illinois, Fermilab is dedicated to advancing scientific understanding of matter, energy, space and time.
FermiForward is soliciting proposals from qualified offerors to provide PAB Liquid Argon Dewar Lease and Filling in support of Fermilab operations in Batavia, Illinois.
Proposals Offerors shall submit proposals via email no later than February 26, 2026, by 3:00 PM (CT) to the following FermiForward Procurement Department points of contact:
Brittany Hopkins at bhopkins@fnal.gov
Location Fermilab National Accelerator Laboratory (Fermilab) in Batavia, Illinois.
Schedule The Period of Performance (POP) is as follows:
Base Year (2 Yrs) 01 March 2026 – 28 February 2028 Option Year 3 01 March 2028 – 28 February 2029 Option Year 4 01 March 2029 – 28 February 2030 Option Year 5 01 March 2030 – 28 February 2031
Subcontract Type FermiForward anticipates awarding a Firm Fixed Price (FFP) subcontract.
Pricing Proposal pricing shall remain valid for not less than 90 calendar days from the proposal’s due date and shall remain valid throughout the entire Period of Performance.
Evaluation Factors
FermiForward will perform a Lowest Price Technically Acceptable (LPTA) evaluation. Proposals will be evaluated based on the following factors:
Factor 1: Technical
The Technical factor will be evaluated on an acceptable/unacceptable basis. To be rated acceptable, the proposal shall:
Meet the specifications outlined in Att A - PAB Liquid Argon Dewar Lease and Filling Specification dated October 13, 2025
If any sub-requirement under this factor is not met, the proposal will be rated unacceptable and will not be considered for award.
Factor 2: Price
The Price factor will be evaluated for completeness and reasonableness. Offerors shall complete Att B - Pricing Schedule in its entirety. The lowest evaluated price among technically acceptable Offerors will be selected for award.
Factor 3: Responsibility
FermiForward will conduct a responsibility determination to verify that the prospective awardee is responsive and responsible in accordance with applicable procurement standards.
Responsibility considerations may include financial capability, performance history, and relevant certifications.
Award Determination
Award will be made to the lowest priced Offeror whose proposal is evaluated as Technically Acceptable, determined to be responsive and responsible, and conforms to all solicitation requirements. FermiForward anticipates making award without discussion; therefore, Offerors are encouraged to submit their most favorable terms in the initial proposal. Offerors shall acknowledge all solicitation amendments.
FermiForward/Government Furnished Equipment, Materials and Services No Government-furnished equipment (GFE), Government-furnished property (GFP), or Government-furnished services (GFS) are anticipated under this solicitation.
Deliverables Required deliverables are identified in the Att A - Specification Sheet.
Security Access Requirements Offerors who do not currently possess a Fermilab badge must complete the Fermilab Access Request Form no later than four (4) weeks prior to the scheduled installation. U.S. citizenship is preferred. Access approvals are contingent upon citizenship status and the specific location(s) to be visited.
Access Request Form: https://get-connected.fnal.gov/business-visitor-access/ Once access is approved, business visitors will receive an informal invitation letter containing a quick-response (QR) code. Entry to the site will not be permitted without this QR code. All attendees must present the following:
• Informal invitation letter with the QR code
• Valid, REAL ID-compliant identification (e.g., state-issued driver’s license, federal ID, or original passport)
Subcontractors should enter through the Batavia Road, Warrenville Entrance and report to the Fermilab Welcome and Access Center (Aspen East) to obtain a temporary blue business visitor badge prior to proceeding to the meeting location.
Attachments The following documents are attached or referenced hereto and made part of this Request for Proposal (RFP) and shall become a part of any subcontract agreement. Items in BOLD are to be returned to the Procurement Specialist listed above by the proposal due date and time indicated.
List of Attachments 01 - Request For Proposal Form Att A – Specification Sheet Att B - Pricing Schedule Att C - FFDG General Terms and Conditions for Commercial Products and Commercial Services (08.2025) Att D - Certificate of Insurance meeting 2025 Onsite Nonprofessional Services Insurance Requirements Att E - FESHM 7020 Exhibit A Att F - SARC Subcontractor Annual RepsCerts Rev 7
Att G - PUR-466 Proposal Certifications Att H - Fermilab Safety Code Requirements
[End of Document]
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