01 Attach 1 Statement of Work - Translation Services.pdf
PDF 569 KB Posted
- Attached to
- EL Yunque NF-Translation Interpretation Services Federal contract opportunity
- Solicitation number
- 12445026Q0005
- Issued by
- Department of Agriculture Forest Service
About this file
This is a Statement of Work (SOW) for El Yunque National Forest (EYNF) Interpretation and Translation Services dated March 4, 2026. The U.S. Department of Agriculture (USDA) is seeking a contractor to provide Spanish-English interpretation and translation services to facilitate communication between forest employees, government officials, and other stakeholders. The contractor must provide approximately 30 hours of services over a 12-month period, with work scheduled as needed by the Contracting Officer Representative (COR). Services will be delivered both virtually and on-site at diverse locations throughout Puerto Rico, with the primary location being El Yunque National Forest.
Key contractor requirements include submission of a signed Certificate of Non-Disclosure (NDA) and criminal history background checks for all employees. The facilitator must demonstrate 3 years of experience in interpretation and translation services, fluency in both Spanish and English (oral and written) with expertise in Puerto Rican history and culture, and familiarity with federal and state regulations, Forest Service mission, hurricane recovery complexities, and project management certification. Invoicing is based on actual hours worked, rounded to the nearest 15-minute interval, with a minimum of 3 billable hours per day for on-site or virtual meetings. The contractor must also conduct a non-billable 15-minute pre-meeting engagement with the Forest Supervisor within 48 hours of scheduled meetings. Pricing must be firm-fixed and include all labor, travel costs, materials, supplies, background investigations, and preparation activities. Acceptable responses must include the vendor's fixed price quote and a technical solution description not exceeding three pages.
View the file
Other files for this federal contract opportunity
| File | Type | Posted |
|---|---|---|
| 02 UPDATED Attach 2 SOI 1244505026Q0005.docx | DOCX document | |
| 04 Attach 4 Q and A previous contract.pdf | ||
| 001 Synopsis Terms and Conditions 12445026Q0005.pdf | ||
| 02 Attach 2 SOI 1244505026Q0005.pdf | ||
| 03 Attach 3 SCLS WD 2015_5707 Rev28.pdf |
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Text version
US Department of Agriculture (USDA)
Statement of Work
El Yunque Interpretation and Translation Services
4 March 2026
Contents Project General Information
1.0 Scope of Work
2.0 Background
Contractor Requirements
3.0 Technical Requirements / Tasks
4.0 Deliverables / Schedule
5.0 Evaluation Factors
5.1 Minimum Personnel Qualifications
Key Personnel Price
6.0 Location
Project El Yunque National Forest (EYNF), Interpretation / Translation Services
General Information
1.0 Scope of Work
El Yunque National Forest (EYNF) is requesting Translator/Interpreter services to aid Spanish & English speakers across a range of activities. The facilitator will provide interpretation/translation services during various processes, and it must have a familiarity with natural resource management issues. It will provide accurate concepts and explanations with no additions or omissions, and according to conventions of established interpretation protocol. To ensure success, the translator/interpreter need to process and impart information swiftly, and relay intentions, emotions, and tone in our interpretations.
2.0 Background
El Yunque National Forest (EYNF) has undergone significant changes since the passing of two strong hurricanes that delivered devastation. These changes include the addition of new responsibilities, because of conducting recovery work, new temporary personnel assigned to the forest, high turnover of temporary employees, permanent employees retiring, and other employees leaving for other employment opportunities. In addition, the Great American Outdoors Act was passed and that will add additional construction projects. The Forest Supervisor and other Supervisors will need to have translations / interpretations services to facilitate the communication work between forest employees, other government dignitaries, and other officials.
Contractor Requirements
3.0 Technical Requirements / Tasks
Forest Supervisor Facilitation - The Overall goal is to facilitate translation services from English to Spanish and Spanish to English during meetings, conferences, and other engagements.
To provide Forest-Supervisor and other staff Supervisor translations / interpretation.
4.0 Deliverables / Schedule
The Contractor who is awarded the contract must submit a Certificate of Non-Disclosure (NDA) signed by all Contractor employees working under this contract.
The Contractor must provide results of a criminal history background check on all employees working under this contract.
Work schedule for the contractor to perform 30 hours in a 12-month period, on average for Interpretation and Translation Services.
Invoicing will be based on actual as they occur. The over 2-hours for a minimum of 3 hours per day for virtual and/or on-site meetings may be considered only when the COR (Contracting Officer Representative) certified services performed and with the Contracting Officer approval.
Invoicing will be based on actual as they occur. Invoice to the next 15-minute interval may be considerate only when the COR (Contracting Officer Representative) certified services are performed and with the Contracting Officer approval.
For instance,
- 2 hours and 10 minutes would be invoiced at 2.25 hours.
- 2 hours and 20 minutes would be invoiced at 2.50 hours.
- 2 hours and 40 minutes would be invoiced at 2.75 hours.
- 2 hours and 50 minutes would be invoiced at 3 hours.
The facilitator will:
Be up to date on the understanding and be able to apply federal and state regulations including agency policies and procedures.
Understand the Forest Service, El Yunque’ s mission and infrastructure, complexities around hurricane recovery and working knowledge and certification of Project Management.
Plan, prepare and coordinate facilitation of translation services on scheduled dates and times Keep the translations / interpretation in a smooth and orderly way.
Translation / interpretation must be accurate.
Have a short (less than 15 minutes), non-billable, virtual engagement with the Forest Supervisor, Public Affairs or
Executive Assistant prior to the meetings. Typically, within 48 hours of scheduled meeting.
5.0 Evaluation Factors
5.1 Minimum Personnel Qualifications
Key Personnel
1. The Contractor will submit facilitator’s resume and demonstrate skills for Interpretation and
Translation Services.
2. Demonstrate 3-years’ experience as facilitator for Interpretation and Translation Services.
3. The facilitator needs to be fluent in Spanish and English (oral and written) with a keen understanding of Puerto Rican history and culture.
4. The facilitator needs to be able to fulfill either on-site or virtual meetings, as requested by
Forest Supervisor.
Price
1. Price for services should include all labor, travel costs, materials and supplies (headphones, application programs, recorders, background investigations, etc.).
2. Price for services should include meetings, emails, calls, and preparation leading up to the event.
Key Deliverables:
Item No.
Description Qty Action Due
001 On Site, Public Meeting / Workshop / Conference Facilitation with audio equipment up to 50 people (up to 10)
Per Unit required
Per COR scheduled.
002 Virtual Meeting / Workshop / Conference Facilitation (1 hour up to 15)
Per Unit required
Per COR scheduled.
003 Have a short (less than 15 minutes), non-billable, virtual engagement with the Forest Supervisor, Public Affairs or Executive Assistant prior to the meetings.
Every Event Within 48 hours of scheduled meeting.
004 Submit Invoice in Contractor’s template.
Per contractor Due 30 days from event.
005 Submit supporting documents to demonstrate quantity of participants and supplies
Per contractor Due 30 days from event.
*Acceptable responses shall include a Vendor’s firm fixed price quote and a description of the technical solution(s) the vendor may utilize to accomplish the stated tasks. The technical solution shall be no more than three pages.
Federal Holidays
1. New Year’s Day – January 1st
2. Martin Luther King Junior’s Birthday – Third Monday in January
3. President’s Day – Third Monday in February
4. Memorial Day – Last Monday in May
5. Juneteenth National Independence Day - Third Monday in June
6. Independence Day – July 4th
7. Labor Day – First Monday in September
8. Columbus Day – Second Monday in October
9. Veteran’s Day – November 11th
10. Thanksgiving Day – Fourth Thursday in November
11. Christmas Day – December 25th
6.0 Location
Meetings (Virtual/On-site) will be held in diverse locations throughout Puerto Rico, and main location El Yunque National Forest, Puerto Rico.
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