01_12A2404_RFQ_NOTICE.pdf

August 12, 2026 RFQ Number 12A2404

STATE OF CALIFORNIA DEPARTMENT OF TRANSPORTATION

REQUEST FOR QUALIFICATIONS NOTICE

NUMBER 12A2404

Read carefully as the following revisions have been made to this document:

• On February 2, 2026, new escalations rates.

• On February 2, 2026, interviews will be held in person.

• On September 30, 2025, the U.S. Department of Transportation (U.S.

DOT) issued an interim final rule (IFR) which, among other things, implemented changes to the Disadvantaged Business Enterprise (DBE) Program via modifications to 49 Code of Federal Regulations Part

26. (Docket Number DOT-OST-2025-0897.) The IFR was published in the Federal Register on October 3, 2025, and took immediate effect. (90 FR 47969 (Oct. 3, 2025).)

• On 03/07/25, GENERAL, Executive Order N-12-23 replaces Executive Order N-12-12. GenAI Reporting and Factsheet Form STD1000 is retired.

• On 01/31/25, GENERAL the Fee & Escalation table has been revised.

Note: Questions concerning this Request for Qualifications (RFQ) must be submitted in writing to the attention of Lisa Pallesen at Lisa.Pallesen@dot.ca.gov. Questions must be received no later than seven (7) business days after the RFQ advertisement. Consultants contacting the District or Division directly seeking information about this RFQ will be disqualified from consideration in the selection process.

I. GENERAL INFORMATION

A. Caltrans is soliciting Statements of Qualifications (SOQs) from qualified firms that may lead to the award of a contract for A&E On-Call Traffic Operation and Traffic Management Planning Services, District 12.

In submitting your SOQ, you shall comply with the instructions found herein. In addition to those programs that are specified in this solicitation, prospective consultants are encouraged to consider programs that are available, such as those for the use of small businesses, disadvantaged businesses, disabled veteran businesses, new emerging firms, and other businesses covered by State and Federal programs.

B. The estimated contract amount is $2,000.000 - $3,200,000.

C. The estimated contract term is three (3) years.

D. Interviews will be held in person on September 29, 2026, at Department of Transportation 1750 E 4th Street, Santa Ana, CA 92705, room ECR 823. Confirmation letters will be sent to those firms short-listed.

mailto:Lisa.Pallesen@dot.ca.gov

E. The most highly qualified consulting firm will be required to submit an electronic copy of the financial documents listed on the appropriate Financial Documents Submittal Checklist available on the AE Contract Information website. The most highly qualified consulting firm will be notified of their selection and receive instructions for the electronic submission of the financial documents.

The most highly qualified consulting firm must submit a complete financial documents package no later than four (4) days after notification of selection. The prime consultant must submit the complete financial documents package in order for Caltrans to have the information necessary to engage in negotiations. The prime consultant is solely responsible for timely and complete submission of financial documents on behalf of the entire proposed team; financial documents will not be accepted from proposed subconsultant firms. Failure to submit a complete financial documents package by the specified due date may result in termination of negotiations with the most highly qualified consulting firm.

F. Negotiations will be held with the top-ranked firm by teleconference/WebEx during the week of November 5, 2026. The fee for profit shall be (10%) percent, and the escalation shall be as follows:

Year Period Escalation 1 09/14/2026 – 09/30/2027 1.71% 2 10/01/2027 – 09/30/2028 3.42% 3 10/01/2028 – 09/30/2029 3.42% 4 10/01/2029 – 09/30/2030 3.42% Notes:

1. Partial year will only occur on the last year of the contract term. All other periods are full years.

2. Increases to the loaded billing rates after contract execution is not authorized for any reason per Article IV, Section 17 and Article XVI, Section 6 of the California Constitution.

G. The scheduled date to complete cost negotiations and submit final cost proposal is November 18, 2026.

H. Disadvantaged Business Enterprise Program

1. On September 30, 2025, the U.S. Department of Transportation (U.S.

DOT) issued an interim final rule (IFR) which, among other things, implemented changes to the Disadvantaged Business Enterprise (DBE) Program via modifications to 49 Code of Federal Regulations Part 26. (Docket Number DOT-OST-2025-0897.) The IFR was published in the Federal Register on October 3, 2025, and took immediate effect. (90 FR 47969 (Oct. 3, 2025).) The IFR, as published in the Federal Register, is available at the following url:

Docket No. DOT-OST-2025-0897 https://dot.ca.gov/programs/procurement-and-contracts/ae-contract-information https://dot.ca.gov/programs/procurement-and-contracts/ae-contract-information https://www.federalregister.gov/documents/2025/10/03/2025-19460/disadvantaged-business-enterprise-program-and-disadvantaged-business-enterprise-in-airport

2. In the event of any ambiguity or discrepancy between the existing law, including the IFR, and this contract, existing law controls.

I. Federal and/or State prevailing wage rates may apply. This requirement, if applicable, will be specified in the draft Agreement. See SOQ Submittal Instructions, Section I.,G. regarding the California Department of Industrial Relations (DIR) Consultant/Contractor Registration Program on the AE Contract Information website.

J. Caltrans does not guarantee, either expressly or by implication, that any work or services will be required under any contract issued as a result of this RFQ.

K. A Pre-award or Post-award Audit will be performed on any contract issued as a result of this RFQ.

L. Contract boilerplate can be obtained on the AE Contract Information website.

M. Pursuant to Executive Order (EO) N-6-22 issued March 4, 2022, persons identified in the list established by the US Department of the Treasury are ineligible to bid on, submit a proposal for, enter into, or renew any Agreement with the State for any goods and/or services.

Any person who submits a bid or proposal to Caltrans certifies that it is not identified in the most current lists located https://home.treasury.gov/policy-issues/financial-sanctions/sanctions-programs-and-country-information/ukraine-russia-related-sanctions.

If applicable, any person who submits a bid or proposal to Caltrans certifies that its subcontractors are not identified in the most current lists located https://home.treasury.gov/policy-issues/financial-sanctions/sanctions-programs-and-country-information/ukraine-russia-related-sanctions

N. Pursuant to Executive Order N-12-23 – Generative Artificial Intelligence (GenAI) Technology Use and Reporting, effective February 20, 2025.

1. The State of California seeks to realize the potential benefits of GenAI, through the development and deployment of GenAI tools, while balancing the risks of these new technologies.

2. Bidder / Offeror must notify the State in writing if it:

A) intends to provide GenAI as a deliverable to the State; or B) intends to utilize GenAI, including GenAI from third parties, to complete all or a portion of any deliverable that materially impacts:

1) functionality of a State system,

2) risk to the State, or

3) Contract performance.

Note: For avoidance of doubt, the term “materially impacts” shall have the meaning set forth in State Administrative Manual (SAM) § 4986.2 Definitions for GenAI.

https://dot.ca.gov/programs/procurement-and-contracts/ae-contract-information https://dot.ca.gov/programs/procurement-and-contracts/ae-contract-information https://dot.ca.gov/programs/procurement-and-contracts/ae-contract-information https://home.treasury.gov/policy-issues/financial-sanctions/sanctions-programs-and-country-information/ukraine-russia-related-sanctions https://home.treasury.gov/policy-issues/financial-sanctions/sanctions-programs-and-country-information/ukraine-russia-related-sanctions https://home.treasury.gov/policy-issues/financial-sanctions/sanctions-programs-and-country-information/ukraine-russia-related-sanctions https://home.treasury.gov/policy-issues/financial-sanctions/sanctions-programs-and-country-information/ukraine-russia-related-sanctions

3. Failure to report GenAI to the State may result in disqualification. The State reserves the right to seek any and all relief to which it may be entitled to as a result of such non-disclosure.

4. Upon notification by a Bidder / Offeror of GenAI as required, the State reserves the right to incorporate GenAI Special Provisions into the final contract or reject bids/offers that present an unacceptable level of risk to the State.

5. Government Code 11549.64 defines “Generative Artificial Intelligence (GenAI)” as an artificial intelligence system that can generate derived synthetic content, including text, images, video, and audio that emulates the structure and characteristics of the system’s training data.

II. SCOPE OF WORK/DELIVERABLES

The work to be performed for this RFQ is described in the Scope of Work/Deliverables and is hereby incorporated as Attachment 1.

III. CONFLICT OF INTEREST

A. Conflicts of interest may occur due to direct or indirect financial or business interests in the work to be performed or in any real property acquired for such project. Conflicts of interest can include, but are not limited to, past, existing or planned activities or because of relationships with other persons or firms. If there is a conflict of interest, the proposed team, including both the prime consultants and subconsultants, and individual employees of team members would actually or potentially be unable to render impartial assistance or advice to Caltrans. The proposer’s objectivity or availability in performing the contract work may be impaired due to actual or potential conflicts of interest.

B. If the proposed team determines that any actual or potential conflicts of interest exist, it must identity and describe in detail each conflict of interest to Caltrans, using the Disclosure of Potential Conflict of Interest Form, which can be found on the A&E Contract Information website. Along with the description of the actual or potential conflicts of interest, the proposed team shall also offer measures to avoid, neutralize, or mitigate all listed conflicts.

The list of conflicts, including conflicts that apply to individuals as well as firms, and the mitigation measures on the Disclosure of Potential Conflict of Interest Form must be submitted as a separate section in the Statement of Qualifications. Disclosure of information will not disqualify a proposed team from competing for a contract. The existence of actual or potential conflicts of interest will be used as a criterion to evaluate team availability during the evaluation and selection process. Caltrans reserves the right to terminate negotiations with the first selected firm and begin negotiations with the next selected firm or to cancel the procurement prior to execution if Caltrans learns that the selected firm failed to disclose any actual or potential conflicts, which it knew or should have known about, or if the proposed team provided or omitted information on the disclosure form that results in the information being false or misleading.

https://dot.ca.gov/programs/procurement-and-contracts/ae-contract-information

C. After award, conflict of interest guidelines and policies shall continue to be monitored and enforced by the Caltrans Contract Manager. Additional information about Conflict-of-Interest issues can be found in the SOQ Submittal Instructions and General Contract Process Information document (Section V. Post Government Employment Restrictions and Section VI.

Conflict of Interest Concerning Consultant(s)) found on the AE Contract Information website (see link below). The State and Federal contract boilerplates on DPAC’s website also contain information on conflict-of-interest issues (Exhibit D) and can be found on the AE Contract Information website (see link below).

D. The prime consultant and subconsultants may be proposed on SOQs for other Caltrans A&E on-call contracts; however, the Caltrans Contract Manager may prohibit work on specific project(s) where Caltrans determines that a conflict of interest exists.

IV. SUBMISSION OF STATEMENTS OF QUALIFICATIONS (SOQs)

A. IMPORTANT: Download “Statement of Qualifications Submittal Instructions and General Contract Process Information” from the AE Contract Information website (Dated Rev. 10/07/2020) . Failure to follow these instructions may result in rejection of your SOQs.

B. SOQ Package Submittal Instructions Read instructions below carefully. You will be required to submit an electronic SOQ file to Sacramento.

1. The electronic submission of a single unprotected (i.e. not password protected) PDF file of the SOQ is required. The electronic submittal will be accepted until 10:00 a.m. on 09/14/2026. Hard copies of the SOQs are NOT required. Fax copies or copies transmitted by email will not be allowed.

2. You will be required to create a Novell Filr account with Caltrans.

Send an email message to the Contract Analyst, Lisa Pallesen, at Lisa.Pallesen@dot.ca.gov containing the information listed below for a link and instructions to complete the self-registration page and submit the SOQ electronically.

Your firm’s name Your email address The solicitation number for which you would like to submit a SOQ

The file name shall include the contract number, consultant name (max.

25 characters) separated by an underscore (_), ending with the “.pdf” extension.

Example A: 50A0694_JohnDoeConsulting.pdf Example B: 50A0694_aaa1234engineer.pdf

3. SOQ submittals will be considered non-responsive if the electronic submittal is not received by the date and time specified in this RFQ.

C. Request for RFQ Copies Copies of this RFQ may be obtained on the CaleProcure website.

https://dot.ca.gov/programs/procurement-and-contracts/ae-contract-information https://dot.ca.gov/programs/procurement-and-contracts/ae-contract-information mailto:Lisa.Pallesen@dot.ca.gov https://www.caleprocure.ca.gov/pages/index.aspx

RFQ Number12A2404 Attachment 1

Revised 5/21/2021

SCOPE OF WORK/DELIVERABLES

Traffic Operations, Traffic Safety, and Traffic Management Planning Services for Caltrans, Office of Traffic Operations, District 12 On-Call Contract

A. Purpose of Work.

The Consultant shall perform consultation, research, professional and technical services required for Traffic Operations, Traffic Safety, and Traffic Management Planning Services on an “as-needed” basis to support the Department of Transportation (Caltrans), Office of Traffic Operations, District 12, in the maintenance, development and construction of proposed Caltrans transportation facilities. The Caltrans Contract Manager shall assign specific work to the Consultant to assist the Caltrans work force through the issuance of Task Orders describing in detail the services to be performed.

The Consultant shall only perform work that is assigned in an authorized Task Order.

The Contract does not guarantee that a Task Order shall be issued. The Consultant may provide services to Caltrans including, but not limited to, Engineering Studies producing Project Development and Design products and deliverables to support the preparation of the Project Report (or Project Report equivalents), Project Approval report, developing Design Plans, Specifications and Estimates (PS&E); support to the Office Engineers during project Advertisement and Award; project history files; design support during the construction phase, traffic operations analysis and transportation management planning;

gathering of data for technical studies, traffic operations studies, operations investigations, support in Public Workshops and the preparation of traffic related documents in support of the Environmental Impact Report (EIR).The Consultant shall provide Electrical Systems, Signals, Census, and Ramp Metering support services on an “as-needed” basis

1. Exclusion of Work.

a. Project-specific contracts for 0Q950 (Contract 12A1924; expires 12/31/2025) and 0Q970 (Contract 12A1869; expires 2/27/2026) shall be excluded until the contract authority for the associated contracts are expired.

b. Information Technology (IT) related activities are excluded from the A&E scope of work. Information Technology related activities such as auxiliary automated information handling, including systems design and analysis, conversion of data, computer programming, information storage and retrieval, voice systems that use interactive databases, video including videoconferencing systems that transmit sensitive data, data communications, requisite systems controls, the use of interactive databases and simulation are excluded.

B. Location of Work.

The work shall be performed on projects to improve the State transportation system throughout the County of Orange in California within the limits of District 12. The specific location within the above-described geographical limits of the work to be performed within this geographic area shall be identified in each Task Order. It may become necessary for Caltrans, Office of Traffic Operations, District 12, projects to extend into another adjoining District 7 (Los Angeles), 8 (Riverside and San Bernardino), or 11 (San Diego) County line. In such instances, the project work shall not extend more than a thirty (30)-mile radius from the District 12 geographic boundary.

C. Required Services.

1. Pursuant to an authorized Task Order, the Consultant shall provide Traffic Operations, Traffic Safety, and Traffic Management Planning Services within the geographical jurisdiction of the Contract set forth in “Location of Work” Section, and all necessary personnel, material, transportation, lodging, instrumentation, and the specialized facilities and equipment necessary to satisfy all appropriate agencies and required to ensure compliance with all applicable Federal, State, and Local statutes, laws, codes, regulations, policies, procedures, ordinances, standards, specifications, performance standards, and guidelines, applicable to the Consultant's services and work product. The Consultant shall assist Caltrans, Office of Traffic Operations, District 12, to produce a plan by developing a complete and biddable Plans, Specifications and Estimate (PS&E) package.

2. Provided in in Section 5 below is a list of proposed Caltrans projects; however, this list is not exclusive, and it does not constitute a commitment that the projects will be initiated or completed or work assigned to the Consultant. Caltrans reserves the right to add or delete from this list of projects that are within the geographical jurisdiction of the Contract set forth in “Location of Work” Section within the Office of Traffic Operations, District 12’s jurisdiction.

Caltrans intends to utilize the Contract to complete a specific piece of work as long as it is located within the geographical jurisdiction of the Contract set forth in the “Location of Work” for each of the projects listed in the Contract utilizing the services described in this Scope of Work and as described in a Task Order. In the future, Caltrans may find it necessary to create a separate contract (or contracts) that involves a specific project listed in the Contract and includes part of the work contained in the Contract. Caltrans reserves the right to procure Architectural and Engineering (A&E) services involving the listed projects or unlisted projects (within the geographical jurisdiction of the Contract set forth in “Location of Work” Section) involving in whole or in part the same work using a project-specific agreement if the schedule to complete performance of the specific project extends beyond the term of the Contract or the cost to complete the specific project exceeds the dollar balance remaining in the Contract after accounting for amounts due to the Consultant for work previously performed and for work that is scheduled to be performed in executed task orders.

Should a project-specific agreement be procured under these provisions, the parties mutually agree that, in accordance with Exhibit D, Section III, Termination of the Contract, Caltrans shall terminate for convenience the portion of the Contract that includes the common scope of work identified in the project-specific agreement per Exhibit D, Section III, Termination of the Contract. Such partial termination for convenience shall be processed by amendment to the Contract. Unless otherwise required by law, regulation, or Caltrans policy or procedure, the Consultant may compete for these project-specific Contracts.

3. In the Contract is a list of proposed personnel classifications for which services are anticipated to be needed by Caltrans during the term of the Contract; however, this is not an exclusive list of the personnel classifications of Traffic Operations, Traffic Safety, and Traffic Management Planning Services that may be requested.

Caltrans reserves the right to add/or delete personnel classifications from this list.

Consultant personnel will work under the general direction of a Caltrans Senior.

4. Consultant agrees that:

a. The Consultant Contract Manager or designee shall manage, instruct and supervise all Consultant employees and subcontractors, and shall not allow any other party to manage, instruct and supervise such parties.

b. Consultant shall employ and discharge its own employees and subcontractors.

c. Unless approved in writing by the Caltrans Contract Manager, Consultant shall not hire employees or subcontractors to exclusively and only work on Caltrans matters. Consultant may hire employees and subcontractors for a specific Caltrans matter provided such party has the skills and knowledge to work on other matters and they are assigned to other matters from time to time.

d. The work performed by Consultant, its employees and its subcontractors shall be a regular part of Consultant’s regular and established business.

e. Consultant shall make all of its own business (including personnel) decisions and bear the risk for its decisions.

f. Consultant shall provide its own tools, equipment and supplies, and Consultant shall not rely on Caltrans to provide such tools, equipment and supplies. Notwithstanding the foregoing, Caltrans may, during the term of the Agreement, allow Consultant to access selected items of equipment;

provide non-employee userids and related access to Caltrans computer systems to Consultant employees and subcontractors; and provide non-employee access cards and other such forms of identification to Consultant employees and subcontractors.

g. Consultant shall provide its own training to its employees and subcontractors, and Consultant shall not rely upon Caltrans to provide such training.

5. The projects that Caltrans, Office of Traffic Operations, District 12, plans to work on under the Contract are as follows:

EA/Project Number Route Begin PM End PM Project Description

12-0R990 / 1219000072

74 0 11.5 Overlay, remove and replace with scattered digouts (Class II).

12-0P550 / 1215000141

5 0 3.4 Managed lane extension from Avenida Pico to SD County Line.

12-0R370 / 1218000088

57 10.8 22.5 Upgrade approach slabs, improve bridge decks, roadside safety, TMS, OH signs and structures.

12-0M980 / 1213000084

5 17.8 19.7 Interchange Reconfiguration.

12-0U770 / 1224000025

5 21.2 21.3 Remove and replace the slope embankment, repair the concrete barrier along I-405.

12-0C120 / 1200020060

57 21.1 22.5 Provide Aux lanes on SB off ramp and NB on-ramp.

12-0U780 / 1224000033

5 30.3 44.4 Construct/Improve ADA Curb Ramps.

12-0C820 / 1200000082

261 0.0 0.0 IC Improvements new SR-241 SB onramp, widening and grading Chapman Ave.

12-0J34U / 1218000034

405 10.2 24 One lane widening in each direction adding aux lanes.

https://prsm.ctpass.dot.ca.gov/niku/nu#action:projmgr.projectProperties&id=10234521 https://prsm.ctpass.dot.ca.gov/niku/nu#action:projmgr.projectProperties&id=5030901 https://prsm.ctpass.dot.ca.gov/niku/nu#action:projmgr.projectProperties&id=10258520 https://prsm.ctpass.dot.ca.gov/niku/nu#action:projmgr.projectProperties&id=5030907 https://prsm.ctpass.dot.ca.gov/niku/nu#action:projmgr.projectProperties&id=7796520

12-0H100 / 1200000180

55 0.2 17.9 Place HMA and install grate & signs.

12-0R320 / 1218000078

241 14.5 27.8 Cold plane and replace HMA on main lanes and shoulders. Restore drainage system, replace lighting with new LED lights and conduits.

Improve roadside safety and landscaping.

12-0T270 / 1222000027

39 0.0 8.5 Remove and replace AC pavement and drainage upgrades.

12-0R360 / 1218000084

91 9.2 11.4 Mainline welding, interchange improvement and TMS elements on segment 1.

12-0K91U / 1222000031

1 5.5 7.9 Upgrade ADA NB & SB.

12-0P69U / 1219000035

Var N/A N/A IT & IEN System for ICM Project.

12-0P671 / 1219000075

55 2.4 6.4 Asphalt pavement preservation on mainline, shoulders, ramps, connectors & overlay bridge decks.

12-0U670 / 1223000138

5 0.5 10 Rehab pavement, restore drainage systems, upgrade safety lighting and access. Improve complete street elements and provide storm water treatment facilities.

12-0K021 / 1214000096

5 30 45 Provide HOT lanes on I5 in both NB & SB.

12-0U510 / 1223000105

5 21.1 29.1 Remove and replace 6 OH sign structures, upgrade existing median barrier, add additional signage, and replace existing drainage.

https://prsm.ctpass.dot.ca.gov/niku/nu#action:projmgr.projectProperties&id=5038407 https://prsm.ctpass.dot.ca.gov/niku/nu#action:projmgr.projectProperties&id=6844523 https://prsm.ctpass.dot.ca.gov/niku/nu#action:projmgr.projectProperties&id=9158521 https://prsm.ctpass.dot.ca.gov/niku/nu#action:projmgr.projectProperties&id=6855520 https://prsm.ctpass.dot.ca.gov/niku/nu#action:projmgr.projectProperties&id=9184521 https://prsm.ctpass.dot.ca.gov/niku/nu#action:projmgr.projectProperties&id=7954520 https://prsm.ctpass.dot.ca.gov/niku/nu#action:projmgr.projectProperties&id=7641520 https://prsm.ctpass.dot.ca.gov/niku/nu#action:projmgr.projectProperties&id=10097520 https://prsm.ctpass.dot.ca.gov/niku/nu#action:projmgr.projectProperties&id=5229316 https://prsm.ctpass.dot.ca.gov/niku/nu#action:projmgr.projectProperties&id=9946521

12-0T950 / 1223000008

22 0.9 9.4 Place concrete barrier, barrier mounted HOV signage, lighting and upgrade drainage in median.

12-0S110 / 1219000091

91 6.4 9.2 Upgrade pavement, drainage, OH sign, TMS and roadside elements.

12-0R313 / 1220000025

22 12.1 13.2 Upgrade TMS elements and reconstruct Orange MTC facility.

The above list is not an exclusive list of projects.

6. At the sole discretion of Caltrans, Consultant may be required to provide the required services on safety projects, emergency projects, Emergency Storm Damage Projects, excess parcel assessments, or other current/future transportation projects, including minor projects not listed above, except for those specially excluded above, within the geographical jurisdiction of the Contract set forth in “Location of Work” Section. However, the dollar value of the services not listed in the Contract shall not exceed 10% of the total value of services that are listed and performed in the Contract.

7. The potential projects may vary in scope and size, and may encompass any type of improvement for the State transportation system including, but not limited to, roadway rehabilitation, widening and/or realignment of existing facilities, relocation of existing facilities, construction of new facilities, and support for connected vehicles infrastructure. The project location, project limits, purpose, expected results, project deliverables, period of performance, project schedule, and scope of work to be performed shall be described in each Task Order.

8. Consultant shall be available on two (2) days’ written notice and/or phone call:

a. To meet with Caltrans; to participate in internal Project Development

Team (PDT) meetings or other Caltrans meetings.

b. To attend public meetings (day and evening) where an expert is required.

c. To participate in any public hearings necessary for a Project.

d. To provide technical expertise on an “as-needed” basis.

9. Maintaining a stable work force is essential to the successful completion of Caltrans, Office of Traffic Operations , District 12, work. Consultant shall implement a personnel retention plan strategy and shall submit a written plan with the Statement of Qualifications submittal.

https://prsm.ctpass.dot.ca.gov/niku/nu#action:projmgr.projectProperties&id=9558521 https://prsm.ctpass.dot.ca.gov/niku/nu#action:projmgr.projectProperties&id=7740521 https://prsm.ctpass.dot.ca.gov/niku/nu#action:projmgr.projectProperties&id=8001521

10. The Traffic Operations, Traffic Safety, and Traffic Management Planning

Services shall include, but not be limited to, tasks pertaining to Project Reports (PR), PS&E bidding documents, and other project delivery activities. Specific work in the following areas may be needed:

a. Independent Cost Estimating for PS&E or Project Report phase for all cost items in construction project(s), which may include the preparation of a critical path construction schedule that is used to determine the construction contract duration.

b. Americans with Disability Act (ADA) compliance for transportation facilities and right-of-ways, which includes work in site assessments, PR and PS&E.

c. Technical/Specification writing for PR, and PS&E phases.

d. Drafting services for PS&E or other project drawings for this project(s).

11. The Consultant shall assist Caltrans Office Engineer by providing answers to the bidders’ questions during advertisement and award phase.

12. If set forth in an authorized Task Order, the Consultant shall assist Caltrans, Office of Traffic Operations, District 12, in reviewing the construction contractor’s Request for Information by performing independent modeling, analysis, and engineering studies during construction.

13. The Consultant shall assist Caltrans Office of Traffic Operations, District 12, in reviews and approvals of all submittals from the construction contractor.

14. Where directed in a Task Order, the Consultant performs the following tasks:

a. Review all available existing documents (As-Built Plans, reports, and others).

b. Determine member properties and weight.

c. Prepare complete PS&E construction contract packages in both English and Metric units for a construction contract (or contracts) as directed by the executed Task Orders. The plan sheets shall be electronically prepared using the Caltrans Division of Design’s format. As-built record drawings shall be utilized to the maximum extent possible.

15. Perform Constructability Review: This task involves reviews of plans, special provisions, and construction sequencing.

16. The Consultant shall establish internal accounting methods and procedures acceptable to Caltrans for documenting and monitoring the Contract and individual Task Order costs.

17. Consultant shall perform Architectural & Engineering (A&E) services relating to traffic operations analysis (collectively called “Traffic Operations Analysis Work”) as required in the Contract.

18. Consultant shall perform A&E services for the preparation of transportation management plan(s) and construction traffic handling services (collectively called “Transportation Management Planning Work”) as required in the Contract.

19. Consultant shall provide lead direction in traffic analysis methodologies with consultation of the Caltrans Contract Manager in coordination with the Caltrans Task Order Manager, particularly related to oversight comments. Caltrans intends to develop consistent study approaches throughout the project(s) within transportation corridors.

20. Consultant shall use the appropriate traffic operations analysis methodologies as directed by the Caltrans Contract Manager in coordination with the Caltrans Task Order Manager.

21. Consultant shall prepare reports, studies, and coordinate activities with local agencies as specified in a Task Order. The Consultant shall prepare the required data collection, model executions, output interpretation, calculations, traffic operations analysis, and reports needed according to Caltrans’ standards, requirements, and accepted practices.

22. The scope of the work may include, but not be limited to, the following:

a. Traffic Operations Analysis Work.

i. Gather and review all available information relevant to each traffic analysis including, but not limited to, traffic volume data, travel time and speed profile data, existing and proposed roadway geometrics, and recent studies in the project vicinity.

ii. Perform operational analysis, using either macroscopic or microscopic analysis as directed by the Caltrans Contract Manager in coordination with the Caltrans Task Order Manager, on existing demand for individual facility including, but not limited to, freeway segment, weaving section, ramp junction, signalized intersection, and un-signalized intersection, for project alternatives.

iii. Perform operational analysis, using either macrosimulation or microsimulation analysis as directed by the Caltrans Contract Manager in coordination with the Caltrans Task Order Manager, on forecasted demand for individual facility including, but not limited to, freeway segment, weaving section, ramp junction, signalized intersection, and un-signalized intersection, for project alternatives.

iv. Roundabout capacity and operational analysis.

v. Conduct corridor system-wide analysis as directed by the Caltrans

Contract Manager in coordination with the Caltrans Task Order Manager on existing and future demand volumes for project alternatives.

vi. Collect, aggregate, and summarize existing traffic volume data as directed by the Caltrans Contract Manager in coordination with the Caltrans Task Order Manager. Potential locations for traffic data collection may include, but not be limited to, freeway segments, highway segments, ramps, and intersections. Potential durations for traffic data collection may range from one hour to multiple weeks.

vii. Determine operationally preferred alternatives and make design recommendations for project alternatives based on traffic analysis results.

viii. Produce technical reports or memoranda to document the results and conclusions of work.

ix. Provide responses to comments of agencies, organizations, or general public related to traffic analysis work.

x. Collect, aggregate, and summarize existing travel time and speed profile data by floating car method (Tach Run) as directed by the Caltrans Contract Manager in coordination with the Caltrans Task Order Manager.

xi. Preparation of Standard Special Provisions (SSPs), which may include non-standard SSPs, for inclusion in construction contract specifications as directed by the Caltrans Contract Manager in coordination with the Caltrans Task Order Manager.

xii. Consultant shall perform highway safety analysis using Highway Safety Manual (HSM) and associated Crash Modification Factors (CMF's) to measure the crash reduction potential of various types and alternatives of improvements comparing crashes “before” implementation of an improvement against crashes “after” implementation of potential geometrics.

b. Transportation Management Planning Work.

i. Perform operational analysis in support of development of stage construction, provide recommendations and costs on mitigation strategies.

ii. Collect, aggregate, and summarize existing traffic volume data as directed by the Caltrans Contract Manager in coordination with the Caltrans Task Order Manager. Potential locations for traffic data collection may include, but not be limited to, freeway segments, highway segments, ramps, and intersections. Potential durations for traffic data collection may range from one hour to multiple weeks.

iii. Calculate permitted lane closure hours and prepare lane requirements charts for inclusion in construction contract specifications and in support of construction activities.

iv. Evaluate and prepare detour layouts and graphics for construction traffic handling.

v. For proposed closures with significant delay, prepare presentation, supporting traffic analysis, and documentation for the District Lane Closure Review Committee.

vi. Prepare Significant Issue Report (SIR) related to capital outlay projects as directed by the Transportation Management Plan (TMP) Manager.

vii. Prepare TMP documents which may include, but not be limited to, the following:

• A communication plan with contact information and detailed implementation schedule with tasks.

• Analysis and impacts of planned closures, including demand management and incident management.

• Analysis and impacts of partial, full and extended weekdays and weekend closure.

• Contingency/action plan for unplanned events/incidents during planned closures.

• Develop alternate route graphic plans.

• Calculation of Road User Cost (RUC) and Liquidated

Damage for Late Closure Pick Up.

• Evaluation of other viable alternatives of closure strategies.

viii. Prepare agendas and record minutes for meetings.

ix. Facilitate stakeholder review and approval of draft TMP Reports.

c. Electrical Engineering Services.

i. Develop network IP address schema, develop fiber optic network wiring & block diagrams, and provide configuration documentation for ITS.

23. When authorized by the Caltrans Contract Manager and required by a Task Order, the Consultant may establish direct contact for the purpose of obtaining information, expertise, and assistance in developing baseline data and resource inventories relative to the project OR assist with coordination to achieve compatibility with the concerns and requirements of Caltrans and other resource or regulatory agencies with, but not limited to: other consultants; other contractors; Federal, State, and Local resource and regulatory agencies; U.S.

Army Corps of Engineers; U.S. Fish and Wildlife Service; National Marine

Fisheries Service; U.S. Forest Service; U.S. National Park Service; U.S.

Department Of The Interior Bureau of Land Management; Federal Highway Administration; California Department of Fish and Wildlife; California Fish and Game Commission; California Department of Parks and Recreation; California State Water Quality Control Boards; California State Water Resources Control Boards; California Regional Water Resources Control Boards; California Coastal Commission; Native American Heritage Commission; Regional Clearinghouse of the California Historical Resources Information System; Regional Water Quality Control Boards; other involved agencies; other agencies; institutions; researchers or groups; and others.

a. Caltrans shall provide prior written approval for, and may participate in, any and all contacts, intra-agency scoping meetings, or other meetings with resource or regulatory agencies to discuss the project, project impacts, project mitigation proposals, project mitigation, project compensation, project proposals. The Consultant shall maintain a record of all such contacts and shall transmit copies of these records to Caltrans, at a minimum, with the regular monthly progress reports.

b. The Consultant shall not commit Caltrans to any mitigation measures or mitigation compensation.

c. The Consultant shall not negotiate or make decisions in Caltrans' name.

Caltrans shall retain responsibility for initiating and managing all final consultation, both informal and formal, with other consultants; other contractors; Federal, State, and Local resource and regulatory agencies;

and other involved agencies, regarding regulatory, project, project impacts, project mitigation proposals, project mitigation, project compensation, project proposals, and any issues. The Consultant shall be available (within two (2) working day(s) written notice) to provide advice and to participate in such consultations as required in each Task Order, as directed by the Caltrans Contract Manager in coordination with the Caltrans Task Order Manager, and at the request of Caltrans. Should specific permits or agreements be required, Caltrans may require the Consultant to prepare appropriate information.

D. Workplan Standards Guide Codes.

Task Orders are based on the Caltrans Workplan Standards Guide (WSG). The latest WSG is found in the Guide to Project Delivery Workplan Standards Guide, which is available from the Caltrans’ Publication Unit and on the Internet at https://dot.ca.gov/- /media/dot-media/programs/project-management/documents/workplan_standards_guide_a11y1.pdf.

https://dot.ca.gov/-/media/dot-media/programs/project-management/documents/workplan_standards_guide_a11y1.pdf https://dot.ca.gov/-/media/dot-media/programs/project-management/documents/workplan_standards_guide_a11y1.pdf https://dot.ca.gov/-/media/dot-media/programs/project-management/documents/workplan_standards_guide_a11y1.pdf

The WSG references the Work Breakdown Structure (WBS) categories, which are potential and related work activities applicable to the Contract. The WGS references WBS categories which present the potential and related work activities that the Consultant may be required to perform. All revisions to the current version of the Work Breakdown Structure (WBS) shall apply during the life of the Contract.

The WBS activities below applicable to the Contract are limited to those set forth below:

160 Perform Preliminary Engineering Studies and Draft Project Report

160.05 Updated Project Information

160.05.05 Approved PID Review (Project Initiation Document)

160.05.20 Traffic Data and Forecasts Review

160.05.25 Geometrics Review

160.05.30 Project Scope Review

160.10 Engineering Studies

160.10.10 Traffic Forecasts/Modeling

160.10.15 Geometric Plans for Project Alternatives

160.10.20 Value Analysis

160.10.35 Traffic Operational Analysis

160.10.55 Multi-modal Study

160.10.60 Park and Ride Study

160.10.70 Traffic Studies

160.10.90 High Occupancy Vehicle Report

160.10.95 Updated Preliminary Transportation Management Plan

160.15 Draft Project Report

160.15.10 Fact Sheet for Exceptions to Design Standards

160.15.20 Draft Project Report

160.15.25 Draft Project Report Circulation Review and Approval

165 Perform Environmental Studies and Prepare Draft Environmental

Document (DED)

165.05 Environmental Scoping of Alternatives Identified for Study in PID

(Project Initiation Document)

175 Circulate Draft Environmental Document and Select Preferred

Project Alternative

175.10.35 Public hearing

180 Prepare and Approve Project Report and Final Environmental

Document

180.10.05.05 Draft Final Environmental Document Review

180.10.05.10 Revised Draft Final Environmental Document

185 Base Maps and Plan Sheets for PS&E Development

185.15.05 Roadway and Miscellaneous Design

185.15.10 Proposed Geometrics Review

185.15.15 Requests for Exceptions to Design Standards185.15.20 Value

Analysis

185.20.05 Updated Traffic Data Analysis and Forecasts

185.20.35 Updated Transportation Management Plan for Design Phase

230 Prepare Draft PS&E (Plans, Specifications, and Estimates)

230.05.60 Stage Construction and Detour Plans or Traffic Handling Plans

230.15 Draft Traffic Plans

230.15.15 Traffic Electrical Plans

230.15.99 Other Draft Traffic Plan Products

230.20 Transportation Management Plan

230.35.15 Traffic Specifications

230.35.20 Electrical Specifications

255 Circulate, Review, and Prepare Final District PS&E Package

255.05 Circulated & Reviewed Draft District PS&E

255.10.15 Updated Traffic PS&E

255.10.35 Update Electrical PS&E

255.10.99 Other Updated PS&E Products

270 Construction Engineering and Contract Administration

270.66 Technical Support

285 Change Order Administration

285.10.15 Other Functional Support

290 Resolve Contract Claims

290.40 Potential Claim Record

290.45 Post Constriction Traffic Operations Activities

290.45.05 Speed Survey Records

295.45.10 Commission TMS Elements

290.50 Alternative Dispute Resolution

290.60 Claim Resolution

290.70 Arbitration

The Consultant shall not work on any projects that are in the planning phase (K-Phase), and the Consultant shall not be reimbursed for any work performed during this phase of a project.

E. General Personnel Requirements.

1. Independent Contractor Status

For circumstances when Consultant personnel perform work at the Consultant home office or within Caltrans facilities alongside with Caltrans staff, all supervision and instructions shall be transmitted by the Consultant Task Order Manager. Consultant Task Order Manager shall exercise comprehensive control authority over its personnel in the manner and means to fulfill work performed without any involvement of the Caltrans Functional Manager or designee.

a) Consultant Personnel Relationship

i. Consultant is an independent contractor, and nothing contained in the Contract shall be construed as constituting any relationship with Caltrans other than that of project owner and independent contractor. In no event shall the relationship between Consultant personnel and Caltrans be construed as creating any relationship whatsoever between Caltrans and any of Consultant’s employees.

ii. Neither Consultant nor any of its employees is or shall be deemed to be an employee of Caltrans. The Consultant has the sole rights to terminate its personnel at-will without cause and demonstrate its right to control over the personnel.

b) Consultant Personnel - Supervision Control and Instructions

i. Consultant personnel shall operate as independent contractors whereby free to perform jobs in their own ways and means, using their own specific methodologies to achieve the desired task order services and deliverables.

ii. Consultant personnel are not required to follow Caltrans functional office protocols nor Caltrans specific instructions on how to perform its work.

iii. Except as otherwise specified in the Contract, Consultant Contract Manager has sole authority and responsibility to employ, discharge, terminate and otherwise control its employees and has complete and sole responsibility as a principal for its agents, for all subconsultants and for all other persons that Consultant or any subconsultant hires or engages to perform or assist in performing the Scope of Work.

iv. Consultant shall make all of its own business including personnel decisions and bear the risk for its decisions without any burden or liability placed upon the Department.

c) Skilled and Qualified Labor

i. The Consultant will provide professional services in an area of its specialization as an essential part of the purpose of the business enterprise, considered as skilled professionals and do not require training.

ii. Consultant shall provide its own training to its employees and subconsultants, and Consultant shall not rely upon Caltrans to provide such training.

d) Consultant agrees that:

i. The Consultant Contract Manager or designee shall manage, instruct, and supervise all Consultant employees and subconsultants, and shall not allow any other party to manage, instruct and supervise such parties.

ii. Unless approved in writing by Caltrans Contract Manager, Consultant shall not hire employees or subconsultants to work on Caltrans matters exclusively and only. Consultant may hire employees and subconsultants for a specific Caltrans matter provided such party has the skills and knowledge to work on other matters and they are assigned to other matters from time to time.

iii. Consultant shall provide its own tools, equipment and supplies, and Consultant shall not rely on Caltrans to provide such tools, equipment, and supplies. Notwithstanding the foregoing, Caltrans may, during the term of the Contract, allow Consultant to access selected items of equipment; provide non-employee User-Ids and related access to Caltrans computer systems to Consultant employees and subconsultants; and provide non-employee access cards and other such forms of identification to Consultant employees and subconsultants.

iv. Consultant shall advise its employees and subconsultants of the foregoing contract terms that apply to them, and Consultant advise such employees and subconsultants to report to Consultant any apparent or actual breaches. Consultant shall relay any such reports to Caltrans Contact Manager.

2. The Consultant’s personnel shall be capable, competent, and experienced in performing the types of work in the Contract with minimal instruction. Personnel skill level should match the specific job classifications, as set forth herein or in the Consultant’s Cost Proposal, Attachment 2 and task complexity. The Consultant’s personnel shall be knowledgeable about, and comply with, all applicable Federal, State, and Local laws and regulations.

3. The Consultant is required to submit a written request and obtain the Caltrans Contract Manager’s prior written approval for any substitutions, additions, alterations, or modifications to the Consultant’s originally proposed personnel and project organization, as depicted on the proposed Consultant’s Organization Chart or the Consultant’s cost proposals. The Consultant personnel shall have the same job classification, as set forth herein or in the Consultant’s Cost Proposal, Attachment 2, not exceed the billing rate, and meet or exceed the qualifications and experience level of the previously assigned personnel, at no additional cost to Caltrans. The Consultant personnel shall have significant experience in the work involving a similar transportation facility for at a minimum two (2) previous projects, unless otherwise approved by the Caltrans Contract Manager.

4. In responding to Caltrans’ Task Order and in consultation with the Caltrans Contract Manager, the Consultant Contract Manager shall identify the specific individuals proposed for the task and their job assignments. The Consultant shall provide documentation that proposed personnel meet the appropriate minimum qualifications as required by the Contract.

5. The Consultant’s personnel shall typically be assigned to and remain on specific Caltrans projects/deliverables until completion and acceptance of the project/deliverables by Caltrans.