01 - 115 kV Rebuild RFQ.pdf

Big Eddy – The Dalles 115 kV Line Rebuild/Reconductor

REQUEST FOR QUALIFICATIONS —

DESIGN-BUILD PROJECT

Based on EJCDC® D-110 Copyright 2016 Request for Qualifications—Design-Build Project

Based on EJCDC® D-110, Request for Qualifications—Design-Build Project Page i

REQUEST FOR QUALIFICATIONS—

DESIGN-BUILD PROJECT

TABLE OF CONTENTS

ARTICLE 1 – GENERAL INFORMATION

1.01 Definitions

1.02 Project Description

1.03 Obtaining and Using RFQ Documents

1.04 Proposer’s Responsibilities

ARTICLE 2 – PROPOSER’S QUALIFICATIONS

2.01 Statement of Qualifications

2.02 Additional Information

2.03 Designation of Proposed Engineer and other Project Design Professionals

2.04 Designation of Construction Subcontractors

2.05 Disqualification

ARTICLE 3 – CONCEPTUAL APPROACH TO PROJECT

3.01 Conceptual Supplement

ARTICLE 4 – SUBMITTAL AND EVALUATION OF STATEMENTS OF QUALIFICATIONS

4.01 Statement of Qualifications Format

4.02 Date and Method of Submittal

4.03 Owner’s Evaluation Process

4.04 Selection Process

4.05 Notification to Proposers

4.06 Evaluation and Selection Process

REQUEST FOR QUALIFICATIONS—

DESIGN-BUILD PROJECT

ARTICLE 1 – GENERAL INFORMATION

1.01 Definitions

A. Terms used in this Request for Qualifications (RFQ) have the meanings indicated in the General Conditions and Supplementary Conditions. Additional terms have the meanings indicated below:

1. RFQ Documents: The Advertisement or Invitation, Request for Qualifications, and any forms, Project information, budget information, proposed Contract Documents, or other documents issued with or incorporated by the RFQ.

2. Proposer: An entity that submits a Statement of Qualifications to Owner.

3. Site: The 8.5 mile, 115 kV transmission line, easements and substation terminals that connects BPA’s Big Eddy Substation with BPA’s The Dalles Substation.

4. Statement of Qualifications: The document submitted by a Proposer in response to the RFQ, including any completed forms, attachments, and exhibits.

B. In addition to terms specifically defined, terms with initial capital letters in the RFQ include references to identified articles and paragraphs, and the titles of other documents or forms.

1.02 Project Description

A. The Project is described in the RFQ Documents. Instructions for obtaining the RFQ Documents are set forth in Paragraph 1.03.

B. The Project is summarized as follows: NWCPUD seeks to engage an engineering firm (“Engineer”) with the qualifications to determine the most economical and expeditious option to rebuild the 115 kV line that achieves a line rating objective. In addition to reaching a rating greater than 1600 amps, NWCPUD needs to identify options for reducing fault currents in some of its receiving stations.

1.03 Obtaining and Using RFQ Documents

A. The RFQ Documents may be downloaded on the District’s website at https://www.nwascopud.org/operations-safety/rfps-itbs-proposals-bids/.

B. Proposers must use complete sets of RFQ Documents in preparing the Statement of Qualifications. Neither Owner nor Owner’s Consultant (if any) assumes any responsibility for errors or misinterpretations resulting from the use of incomplete sets of RFQ Documents.

C. Copies of RFQ Documents available on the above terms are only for the purpose of obtaining Statements of Qualifications and do not confer a license or grant to Proposers for any other use.

1.04 Proposer’s Responsibilities

A. It is the responsibility of each Proposer before submitting a Statement of Qualifications to:

https://www.nwascopud.org/operations-safety/rfps-itbs-proposals-bids/

1. Examine and carefully study the RFQ Documents and any data and reference items identified in the RFQ Documents.

2. Become familiar with the general, local, and Site conditions that may affect cost, progress, and performance of the Work.

ARTICLE 2 – PROPOSER’S QUALIFICATIONS

2.01 Statement of Qualifications

A. To demonstrate its qualification to perform the Work, each Proposer must submit by December 18, 2024, 2:00 p.m. PST, a Statement of Qualifications, containing written evidence of its qualifications, such as financial data, previous design and construction experience, bonding capacity, present commitments, equipment and workforce resources, safety record, corporate registration and authorization to do business in the jurisdiction where the Work is to be performed, professional and business licensing, and other such data as requested below.

1. Qualifications must be provided for all proposed major Construction Subcontractors, equipment Suppliers, designers, and others.

B. The following exhibit have been provided as part of this RFQ:

1. Exhibit A – 115 kV Rebuild Background

2. Exhibit B – One-Line Diagram

3. Exhibit C – Qualification Ranking

4. Exhibit D – EJCDC Design-Build Contract

5. Exhibit E – Qualifications Statement

C. RFQ Schedule:

Milestone Date

RFQ Posted on NWCPUD Website 11/18/2024

Questions Due from Respondents 11/25/2024

Clarifications Posted to NWCPUD Website 12/04/2024

Statements of Qualifications Due 12/18/2024 @ 2:00 pm PST

Shortlist for RFP Invite Issued 01/13/2025

RFP Timeframe for Shortlisted Firms 01/13/2025-01/20/2025

Tentative Construction Complete September 2026

D. Submission Content Summary

1. Each submission shall include an introductory or cover letter. Firm may use this section for an introduction and the key provisions of the submittal.

2. Submissions must include a statement that firm will sign Exhibit D without modification or provide redlines to be considered for shortlist.

3. All Firms and Contractors must be licensed in the State of Oregon and authorized to perform work for the State of Oregon.

4. The name of the person(s) authorized to represent and negotiate on behalf of the Firm, and to sign any agreement which may result from the submission.

5. Name and qualifications of the individual who will serve as the Project Manager. The names of the professionals who will assist the Project Manager in performing the work and a current résumé for each, including a description of qualifications, skills, and responsibilities. The District is interested in professionals with experience serving small governmental entities and have the following capabilities:

a. Experience designing 115 kV transmission lines.

b. Experience obtaining permits with the local Authorities have Jurisdiction and the National Scenic area.

c. Experience designing modifications to existing infrastructure to meet fault current requirements.

6. Written affirmation that the firm has a policy of nondiscrimination in employment because of race, age, color, sex, religion, national origin, mental or physical handicap, political affiliation, marital status or other protected class.

7. Proof of insurance meeting the insurance requirements outlined in Exhibit D.

8. A list of the tasks, responsibilities, and qualifications of any subconsultants proposed to be used on a routine basis and proof of adequate professional liability insurance for any subconsultants.

9. The names and current phone numbers of individuals representing three owners, to be used as references. References from public works projects are preferred. Please verify that the references identified had direct contact with your proposed team members.

10. Confirmation that the respondent has qualified professional engineers that are licensed to work in the State of Oregon.

11. Confirmation that the Firm will make available the necessary personnel for this work.

This should include the proximity of personnel to the District, and affirmation that such personnel can respond to District’s inquiries and/or be onsite within a maximum of 24‐ hours.

a. Schedule:

1) Design finalized in the winter of 2025-2026.

2) Spring of 2026 construction begins pending permitting. Hot weather will likely pause construction (Heavy Summer line limits).

3) The 115 kV line needs to be sectionalized throughout construction to minimize/eliminate outages.

4) Construction complete 2026.

12. Communicate the firms understanding of the project and details of how the firm will interact with the District.

13. Firm may provide supporting material that it believes will assist the Selection committee in the decision process. Only relevant information should be submitted. Items that may be included in the Appendix as support material include: Graphs and figures, Additional references, Project photos, Insurance certificate. If the consultant does not wish to include support information in the Appendix, please include a page indicating that “No additional support material has been provided.”

14. Cost and unit rates are not considered as part of the RFQ process and are not to be included with the SOQ.

2.02 Additional Information

A. Owner reserves the right to seek additional pertinent information regarding a Proposer’s qualifications at any time during theshortlist process. . No requirement in this RFQ will prejudice the right of Owner to seek additional pertinent information regarding Proposers’ qualifications.

2.03 Designation of Proposed Engineer and other Project Design Professionals

A. The individuals or entities that will be providing Design Professional Services shall be listed in the Statement of Qualifications.

2.04 Designation of Construction Subcontractors

A. Qualifications must be provided for all proposed major Construction Subcontractors, equipment Suppliers, designers, and others.

2.05 Disqualification

A. Owner may disqualify Proposer from participation for Proposer’s failure to submit required information within the times indicated.

B. Factors, such as, but not limited to, any of the following, may disqualify bids without further consideration:

1. Evidence of collusion, directly or indirectly, among contractors in regard to the amount, terms or conditions of this invitation to bid;

2. Any attempt to improperly influence any member of the evaluation team;

3. Existence of any lawsuit, unresolved contractual claim or dispute between contractor and the District;

4. Evidence of incorrect information submitted as part of the bid;

5. Evidence of the contractor’s inability to successfully complete the responsibilities and obligations described in the invitation to bid; and

6. Contractor’s default under any previous agreement with the District.

ARTICLE 3 – CONCEPTUAL APPROACH TO PROJECT

3.01 Conceptual Supplement

A. As a supplement to its Statement of Qualifications, the Proposer shall submit a statement demonstrating Proposer’s understanding of the Owner’s goals and the technical challenges anticipated during design and construction, and setting forth a concise statement of Proposer’s planned approach to the technical aspects of the Project.

ARTICLE 4 – SUBMITTAL AND EVALUATION OF STATEMENTS OF QUALIFICATIONS

4.01 Statement of Qualifications Format

A. Electronic submissions are to be emailed to purchasing@nwascopud.org.

B. Or Physical submissions can be mailed to the below address. Physical copies must include 2 flash drives of the submission.

ATTN: Purchasing Department

Northern Wasco County PUD

2345 River Road

The Dalles, OR 97058

4.02 Date and Method of Submittal

A. Submissions must be received no later than December 18, 2024 by 2:00 pm PST.

4.03 Owner’s Evaluation Process

A. Exhibit C – Qualification Ranking will be used for the evaluation of SOQ’s.

1. Evaluators

a. Kurt Conger

b. Cole Isaacson

4.04 Selection Process

Two-Step Selection: Establishment of Shortlist of (3) Qualified Proposers to be invited to participate in a Request for Proposal (RFP).

4.05 Notification to Proposers

A. Notification will be provided to (3) short-listed Proposers that they will receive RFP; and notification will be provided to the others that they have not made the shortlist.

4.06 Evaluation and Selection Process

A. Owner reserves the right to reject or disregard any Statement of Qualifications, in whole or in part, based on Owner’s sole discretion. The evaluation and selection process entail the exercise of judgment and subjective analysis and decision-making.

B. Owner may reject any or all submissions if the Owner deems doing so would be in the public’s interest. Any entity responding to this solicitation shall do so at its sole expense. Public Records laws apply to all submissions.

C. This solicitation is being conducted pursuant to procedures set forth in the District’s Procurement Policies; the Oregon Revised Statutes, Chapter 279C.110; and OAR 137-048- 0220.

mailto:purchasing@nwascopud.org

B. In addition to terms specifically defined, terms with initial capital letters in the RFQ include references to identified articles and paragraphs, and the titles of other documents or forms.