005-RFB-1566-2025 Portabel Vehicle Brake Testing Machine.pdf

Event Summary - Portable Vehicle Brake Testing Machine Type RFB - Request for Bids Number 005-RFB-1566-2025 Organization DASIowa Currency US Dollar

Event Status Draft Department Administrative Services -

DAS

Exported on 2/17/2025 Exported by Paul Manges Estimated Value - Payment Terms 0% 0, Net 60

Bid and Evaluation Respond by Proxy Allow Use Panel Questionnaire No Sealed Bid Yes Auto Score No Cost Analysis No Alternate Items No

Visibility and Communication Visible to Public Yes Enter a short description for this public event Portable Performance Based Vehicle Brake Testing Machine

Commodity Codes Commodity Code Description 92892 Vehicle Inspection and Testing Services, Emissions, etc.

Event Dates Time Zone CDT/CST - Central Standard Time (US/Central) Released - Open 2/20/2025 2:00 PM CST Close 3/7/2025 2:00 PM CST Sealed Until 3/7/2025 2:00 PM Show Sealed Bid Open Date to Vendor Q&A Close 2/28/2025 2:00 PM CST

Event Users Event Creator

Paul Manges paul.manges@iowa.gov

Phone +1 515-330-7325

Event Owners

Phone +1 515-330-7325

Marie Agey marie.agey@iowa.gov

Phone +1 515-321-9529 Jocelyn Brincks jocelyn.brincks1@iowa.gov

Phone +1 515-499-3659

Julie Janssen julie.janssen@iowa.gov

Phone +1 515-240-2698 Paul Manges paul.manges@iowa.gov

Phone +1 515-330-7325

Rachel Friedlander Rachel.Friedlander@iowa.gov

Phone +1 515-724-3700 mailto:paul.manges@iowa.gov mailto:paul.manges@iowa.gov mailto:marie.agey@iowa.gov mailto:jocelyn.brincks1@iowa.gov mailto:julie.janssen@iowa.gov mailto:paul.manges@iowa.gov mailto:Rachel.Friedlander@iowa.gov

Randy Bennett randy.bennett@iowa.gov

Phone +1 515-322-1210

Cassie Dewey cassie.dewey@iowa.gov

Tami Skadeland tami.skadeland@iowa.gov

Phone +1 515-281-4774

Rick Tucker rick.tucker@iowa.gov

Phone +1 515-360-9912 Katherine Daugherty katherine.daugherty@iowa.gov

Phone +1 515-823-9083

Carlos Fuentes carlos.fuentes1@iowa.gov

Craig Trotter craig.trotter@iowa.gov

Phone +1 515-322-8593

Michael Bradbury michael.bradbury@iowa.gov

Phone +1 515-823-9327 Katelyn Howells katelyn.howells@iowa.gov

Phone +1 515-721-7856

Karl Wendt Karl.Wendt@iowa.gov

Phone +1 515-281-7073

Contacts

Phone +1 515-330-7325

Stakeholders

Mariah Fucaloro mariah.fucaloro@iowa.gov

Phone +1 515-725-2243

Cassie Dewey cassie.dewey@iowa.gov mailto:randy.bennett@iowa.gov mailto:cassie.dewey@iowa.gov mailto:tami.skadeland@iowa.gov mailto:rick.tucker@iowa.gov mailto:katherine.daugherty@iowa.gov mailto:carlos.fuentes1@iowa.gov mailto:craig.trotter@iowa.gov mailto:michael.bradbury@iowa.gov mailto:katelyn.howells@iowa.gov mailto:Karl.Wendt@iowa.gov mailto:paul.manges@iowa.gov mailto:mariah.fucaloro@iowa.gov mailto:cassie.dewey@iowa.gov

The purpose of this Request for Bids (RFB) is to solicit bids from qualified providers to provide the goods and/or services described further in this RFB to the Lead Agency and any Participating Agencies. The Lead Agency intends to award a contract(s) beginning and ending on the dates listed in the solicitation, and the Lead Agency may extend the contract(s) for up to the number of annual extensions identified in the solicitation at the sole discretion of the Lead Agency. Any contract(s) resulting from the RFB shall not be an exclusive contract.

This RFB is designed to provide Bidders with the information necessary for the preparation of competitive Bids. The RFB process is for the Lead Agency’s and Participating Agencies’ benefit and is intended to provide the Lead Agency with competitive information to assist in the selection process. It is not intended to be comprehensive. Each Bidder is responsible for determining all factors necessary for the submission of a comprehensive Bid.

It is advised to "Save Progress" often and especially after uploading documents.

NOTE: Anytime the Bidder opens their bid after the initial submission, they MUST certify and resubmit. No information will be lost from the initial submission.

NOTE: Bidder must approve and resubmit their bid after an amendment has been posted by the Issuing Officer. If the bid was submitted before the amendment, all information will be saved. The Bidder only needs to read and acknowledge the amendment.

Instructions for Amendments: Answer the newly posted question in the Questions Section, and CERTIFY and SUBMIT your bid again (if previously submitted).

This bid is for a one time purchase no contract will result from this bid.

Description of goods:

Portable Vehicle Brake Tester Machine that meets standard FMCSR 393.52 and meet CVSA requirements.

High weight capacity allows for testing of all OTR vehicle types.

Compact, Self Contained, and towable.

Provides measurements of each wheel/axle.

Vehicle remains stationary during the test to provide added safety.

Description

Prerequisites Required to Enter Bid

1 Instructions To Vendor :

Bidder shall read and make certifications of the their Bid.

Certification Bidder certifies that they have read and agree to the terms.

Vendor Must Also Upload a File:

No Prerequisite Content:

Bidder certifies that the contents of this Bid submitted are true and accurate. Bidder also certifies that Bidder has not knowingly made any false statements in its Bid.

Certification of Independence

I certify that I am a representative of Bidder expressly authorized to make the following certifications on behalf of Bidder. By submitting a Bid in response to the RFB, I certify on behalf of the Bidder the following:

1. The Bid has been developed independently, without consultation, communication or agreement with any employee or consultant to the Agency or with any person serving as a member of the evaluation committee.

2. The Bid has been developed independently, without consultation, communication or agreement with any other Bidder or parties for the purpose of restricting competition.

3. Unless otherwise required by law, the information found in the Bid has not been and will not be knowingly disclosed, directly or indirectly prior to Agency’s issuance of the Notice of Intent to Award the contract.

4. No attempt has been made or will be made by Bidder to induce any other Bidder to submit or not to submit a Bid for the purpose of restricting competition.

5. No relationship exists or will exist during the contract period between Bidder and the Agency or any other State agency that interferes with fair competition or constitutes a conflict of interest.

Certification Regarding Debarment

I certify that, to the best of my knowledge, neither Bidder nor any of its principals: (a) are presently or have been debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from covered transactions by a Federal Agency or State Agency; (b) have within a five year period preceding this Bid been convicted of, or had a civil judgment rendered against them for commission of fraud, a criminal offense in connection with obtaining, attempting to obtain, or performing a public (federal, state, or local) transaction or contract under a public transaction, violation of antitrust statutes;

commission of embezzlement, theft, forgery, falsification or destruction of records, making false statements, or receiving stolen property; (c) are presently indicted for or criminally or civilly charged by a government entity (federal, state, or local) with the commission of any of the offenses enumerated in (b) of this certification; and (d) have not within a three year period preceding this Bid had one or more public transactions (federal, state, or local) terminated for cause.

This certification is a material representation of fact upon which the Agency has relied upon when this transaction was entered into. If it is later determined that Bidder knowingly rendered an erroneous certification, in addition to other remedies available, the Agency may pursue available remedies including suspension, debarment, or termination of the contract.

Certification Regarding Registration, Collection, and Remission of Sales and Use Tax

Pursuant to Iowa Code sections 423.2(10) and 423.5(8) (2013) a retailer in Iowa or a retailer maintaining a business in Iowa that enters into a contract with a state agency must register, collect, and remit Iowa sales tax and Iowa use tax levied under Iowa Code chapter 423 on all sales of tangible personal property and enumerated services. The Act also requires Bidders to certify their compliance with sales tax registration, collection, and remission requirements and provides potential consequences if the certification is false or fraudulent.

By submitting a Bid in response to the (RFB), the Bidder certifies the following:

• Bidder is registered with the Iowa Department of Revenue, collects, and remits Iowa sales and use taxes as required by Iowa Code chapter

423; OR

• Bidder is not a “retailer” or a “retailer maintaining a place of business in this state” as those terms are defined in Iowa Code subsections 423.1(47) and (48).

Bidder also acknowledges that the Agency may declare the Bidder’s Bid or resulting contract void if the above certification is false. The Bidder also understands that fraudulent certification may result in the Agency or its representative filing for damages for breach of contract in additional to other remedies available to Agency.

2 Instructions To Vendor :

Bidder shall read and authorize to release information for their Bid.

Certification Bidder certifies that they have read and agree to the Authorization to Release Information.

Vendor Must Also Upload a File:

No Prerequisite Content:

Bidder hereby authorizes the Iowa Department of Administrative Services ("Agency") or a member of the Evaluation Committee to obtain information regarding its performance on other contracts, agreements or other business arrangements, its business reputation, and any other matter pertinent to evaluation and the selection of a successful Bidder in response to this Request for Bids

(RFB).

The Bidder acknowledges that it may not agree with the information and opinions given by such person or entity in response to a reference request. The Bidder acknowledges that the information and opinions given by such person or entity may hurt its chances to receive contract awards from the State or may otherwise hurt its reputation or operations. The Bidder is willing to take that risk.

The Bidder hereby releases, acquits and forever discharges the State of Iowa, the Agency, their officers, directors, employees and agents from any and all liability whatsoever, including all claims, demands and causes of action of every nature and kind affecting the undersigned that it may have or ever claim to have relating to information, data, opinions, and references obtained by the Agency or the Evaluation Committee in the evaluation and selection of a successful Bidder in response to the RFB.

The Bidder authorizes representatives of the Agency to contact any and all of the persons, entities, and references which are, directly or indirectly, listed, submitted, or referenced in the Respondent's Bid submitted in response to RFB.

The Bidder further authorizes any and all persons, and entities to provide information, data, and opinions with regard to its performance under any contract, agreement, or other business arrangement, its ability to perform, business reputation, and any other matter pertinent to the evaluation of the Bidder’s Bid. The Bidder hereby releases, acquits and forever discharges any such person or entity and their officers, directors, employees and agents from any and all liability whatsoever, including all claims, demands and causes of action of every nature and kind affecting the Bidder that it may have or ever claim to have relating to information, data, opinions, and references supplied to the Agency in the evaluation and selection of a successful Bidder in response to RFB.

Buyer Attachments There are no Buyer Attachments added to this event.

Questions Vendor Response Is Required

Page1 Group 1: Form of Bid

1.1 Enter the Bidder's contact name, telephone number, email address, and shipping address for questions regarding this solicitation.

Text (Multi-Line)

1.2 Enter the Bidder's State or Foreign Country of Residence.

Text (Single Line)

1.3 Bidder shall enter the Resident Preference given by the State or Foreign Country of the Bidder’s residence. Enter the resident preference in the text box or indicate "no preference".

Text (Single Line)

1.4 Enter the number of years the Bidder has been in business in the text box.

Numeric Text Box

1.5 Bidder shall read, fill-out and upload the Terminations, Litigation and Debarment document.

File Upload Terminations, Litigation and Debarment Document -

1.6 Is the Bidder requesting confidential treatment of specific information?

Yes/No

1.7 A Bidder requesting confidential treatment of specific information shall fully complete the form attached. In the Items Section, mark each good or service upon which the Bidder believes confidential information appears.

File Upload Form 22 - ../Attachments/QuestionAttachments/Form 22 -11.22.pdf

1.8 The State of Iowa requires shipping to be FOB Destination, Freight Prepaid. Does the Bidder agree to the terms?

Dropdown List (Pick One)

Bidder agrees Bidder does NOT accept the Terms & Conditions (submit exceptions question)

Group 2: Terms and Conditions

2.1 Bidder shall read the RFB Definitions and enter a response.

Dropdown List (Pick One)

Bidder agrees Bidder does NOT agree to the Definitions (submit exceptions question)

Definitions - ../Attachments/QuestionAttachments/RFB - Definitions.pdf

2.2 Bidder shall read the Administrative Terms and enter a response.

Dropdown List (Pick One)

Bidder agrees Bidder does NOT accept the Terms & Conditions (submit Exceptions question)

Administrative Terms - ../Attachments/QuestionAttachments/Administrative Terms 11.22.pdf

2.3 Bidder shall read the Specification Terms and enter a response.

Bidder agrees Bidder does NOT accept the Terms & Conditions (submit exceptions question)

Specifications - ../Attachments/QuestionAttachments/Specifications 11.22.pdf

2.4 Bidder shall read the Terms and Conditions for GOODS and enter a response.

Bidder agrees Bidder does NOT accept the Terms & Conditions (submit exceptions question)

Terms and Conditions for GOODS - ../Attachments/QuestionAttachments/GOODS Terms and Conditions Group 3: Payment Terms

3.1 Payment Terms - Per Iowa Code § 8A.514 the State of Iowa is allowed sixty (60) days to pay an invoice submitted by a Bidder. Does the Bidder agree to the terms?

Dropdown List (Pick One)

Bidder agrees Bidder does NOT accept the Terms & Conditions (submit exceptions question)

3.2 What discount will the Bidder give for payment in 30 days? Enter the discount in the text box.

If none, enter zero.

Numeric Text Box

3.3 Terms of Pcard Acceptance - The State of Iowa prefers to pay Bidders using its Purchasing Card Program (Pcard) whenever possible. Bidders accepting Pcard payments shall comply with the Terms of Pcard Acceptance.

Dropdown List (Pick One)

Bidder agrees Bidder does NOT accept the Terms & Conditions (submit exceptions question)

P-Card Acceptance - ../Attachments/QuestionAttachments/Terms of Pcard Acceptance 11.22.pdf Group 4: Specifications

4.1 Brake tester shall be a self contained portable unit that meets IP65 moisture and dust protection.

4.2 Brake Tester shall provide pass/fail measurement for standard FMCSR 393.52 and meet CVSA requirement.

4.3 Equipment user training shall be included in the bid.

4.4 Equipment maintenance schedule shall be included in the bid.

Product Line Items Required Product Line Items

Group P1: Bid Specifications. Bidder must satisfy all the specifications to be deemed a Responsible Bidder

# Item Name, Commodity Code, Description Qty. UOM Target Price Allow

Alternates Requested Delivery

P1.1 Portable Vehicle Brake Testing Machine 1 EA - Each - -

92892 - Vehicle Inspection and Testing Services, Emissions, etc. / Portable Vehicle Brake Testing Machine that meets CVSA standard for PBBT testers.

Includes Training, warranty, and scheduled maintenance.

P1.2 Shipping charge for delivery 1 EA - Each - -

Service Line Items There are no Items added to this event.

Price Components There are no Price Components added to this event.

Vendors Vehicle Inspection Systems (Vehicle Inspection System (VIS)) Progress Event Not Viewed lclouser@vischeck.net mailto:lclouser@vischeck.net