00450_Post_Bid_Procedures.pdf
PDF 89 KB Posted
- Attached to
- Fountain Center Roof Rehabilitation
- Solicitation number
- 2026-009
- Issued by
- Hidalgo County, Texas
About this file
This is a Post-Bid Procedures document from the City of Edinburg, Texas, detailing the processes and requirements that follow the submission and evaluation of bids for the Fountain Center Roof Rehabilitation project. The document outlines the mandatory steps contractors must complete after receiving a Notice of Intent to Award, including execution of the Agreement, submission of performance and payment bonds, and provision of insurance documentation. Selected bidders have 14 days from receipt of the Notice of Intent to Award to comply with all requirements, and failure to do so may result in forfeiture of the security deposit and award to the next qualified bidder. The Engineer will issue a Notice to Proceed within 30 days of the Agreement's effective date, establishing the Date of Commencement of Work. A mandatory pre-construction conference must be held no later than 10 days after the Notice to Proceed but before any work begins at the site. Contractors are prohibited from beginning any work prior to the official Date of Commencement.
The document specifies that selected bidders must submit a Performance Bond and Payment Bond, each equal to 100 percent of the Contract Amount, along with an executed Agreement and Affidavit of Insurance with attached Certificate of Insurance within the 14-day compliance period. All contractors and subcontractors are required to comply with prevailing wage requirements. The procedures establish clear timelines and consequences for non-compliance, ensuring that only contractors who meet bonding, insurance, and contractual obligations proceed to project commencement, thereby protecting the City of Edinburg's interests and ensuring project delivery standards are maintained.
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Text version
CITY OF EDINBURG POST-BID PROCEDURES
POST-BID PROCEDURES
1.0 DOCUMENT INCLUDES
A. Notice of Intent to Award.
B. Agreement.
C. Requirements of Bidder.
D. Failure of Bidder to comply with requirements.
E. Notice to Proceed.
F. Pre-construction Conference.
G. Starting the Project.
2.0 NOTICE OF INTENT TO AWARD
A. Owner will provide written Notice of Intent to Award (the Contract) to the selected bid or proposal, stating that upon compliance with the conditions listed herein within 14 days after receipt of the notice, and on approval by Owner, Owner will execute and deliver the Agreement.
3.0 FORM OF AGREEMENT
A. The Agreement shall be Document 00500 - Agreement between the Owner and Contractor, together with Supplements enumerated in and attached thereto.
4.0 REQUIREMENTS OF BIDDER
A. Within 14 days of receipt of the Notice of Intent to Award, the selected bidder or proposal shall execute and deliver to the Engineer for the Owner's approval those documents indicated by an "X" below:
[ X ] Agreement Between the Owner and Contractor
[ X ] Performance Bond (100% of the Contract Amount)
[ X ] Payment Bond (100% of the Contract Amount)
[ X ] Affidavit of Insurance (with Certificate of Insurance attached)
5.0 FAILURE OF BIDDER TO COMPLY WITH REQUIREMENTS
A. Should the Bidder on receipt of the Notice of Intent to Award fail to comply with requirements of this
Document within the stated time, the Owner may declare the award in default and require forfeiture of the Security Deposit.
B. After Owner's written notice of default to the Bidder or proposal, Owner may award the Contract to the responsible Bidder whose offer is the next advantageous bid or proposal, and the Security Deposit of the Bidder in default shall be forfeited to the Owner in accordance with the provisions of Instructions to Bidders.
6.0 NOTICE TO PROCEED
CITY OF EDINBURG POST-BID PROCEDURES
A. Upon Owner's execution of the Agreement and delivery to Contractor, the Engineer shall give the Contractor Notice to Proceed within 30 days after the Effective Date of the Agreement, which notice shall establish the Date of Commencement of the Work.
7.0 PRE-CONSTRUCTION CONFERENCE
A. Not later than 10 days after the date of Notice to Proceed, but before Contractor starts work at the site, Owner will convene a Pre-construction Conference.
8.0 STARTING THE PROJECT
A. Contractor shall start performance of the Work at the site on the Date of the Commencement of the
Work, but no Work shall be done at the site prior to that date.
B. As Contractor, verify that you and all Subcontractors pay the Prevailing Wage.
END OF DOCUMENT
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