0037-N.pdf

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STATE OF WYOMING

DEPARTMENT OF ADMINISTRATION & INFORMATION

PURCHASING SECTION

August 7, 2026 INVITATION FOR BID Buyer: Brenda Crozier

The Department of Administration and Information, Purchasing Section, will receive bids through the Public Purchase On-Line

Bidding System on this form, until 2:00:00 p.m. on August 25, 2026, delivered to Ehlin Parking Area (Albany County), Centennial, Wyoming. TRANSPORTATION CHARGES PREPAID. All in accordance with bidding conditions, specifications and/or special provisions attached.

(For: Wyoming State Parks & Cultural Resources) Bid Number: 0037-N

SNOW REMOVAL SERVICES

WYOMING DIVISION OF STATE PARKS, HISTORIC SITES AND TRAILS

1. DESCRIPTION OF SNOW REMOVAL SERVICES NEEDED

In order to provide high quality snowmobile trail systems, the State of Wyoming, Department of State Parks and

Cultural Resources, Division of State Parks, Historic Sites and Trails – Snowmobile Program (SPHST) is seeking qualified contractors who would be capable of providing snow removal services for the specified snowmobile parking area. These services shall meet the Area Specific Specifications and Requirements for Snowmobile Parking

Area Snow Removal outlined in Attachment A, as well as the General Snowmobile Parking Area Snow Removal

Requirements and Special Provisions for this Area in Section 2 of this document. The specific area within the State of Wyoming where this service is needed is: Ehlin Parking Area. The required services include:

THE CONTRACTOR WILL PROVIDE ALL EQUIPMENT FOR THIS AREA

State Responsibilities

• Provide funding to the Contractor, paid at a bid rate of ‘per hour plowed’ to cover the Contractor’s operating costs including fuel, labor, insurance, and routine equipment maintenance as outlined under Contractor

Responsibilities.

• Provide trailhead signing.

• Provide oversight and coordination with the Contractor as to when weekly plowing or special plowing for events is needed.

Contractor Responsibilities

• Provide regular snow removal plowing as needed after major weather events as well as prior to special events in the area when instructed by the SPHST Field Operations Manager.

• Provide all required equipment as outlined in Attachment A. All equipment must meet SPHST minimum specifications and be capable of providing dependable, high-quality snow removal services.

• Provide parking area snow removal services paid at a bid rate of ‘per hour plowed’ to cover the Contractor’s operating costs including fuel, labor, equipment maintenance, equipment depreciation, and insurance as defined below.

• Provide Certificate of Good Standing in respect to any applicable employee unemployment insurance and workers’ compensation and proof of any required liability insurance.

• Submit an invoice to the State monthly.

2. GENERAL SNOWMOBILE PARKING AREA SNOW REMOVAL MAINTENANCE

REQUIREMENTS AND SPECIAL PROVISIONS FOR AREA.

A. Snow Removal Plowing Schedule Coordination and Approval. The Contractor shall be furnished with a

Tentative Plowing Schedule at the beginning of the season by the Field Operations Manager or their designee.

Upon weekly input from the Contractor, the Field Operations Manager or their designee shall determine any deviations from the provided area plowing schedule. If the designated parking area is scheduled to be plowed and the Contractor later deems it to be unnecessary, the Contractor MUST contact the Field Operations Manager or their designee and receive approval for the schedule change. If approval for deviation has not been granted and the Contractor does not plow the parking area, no payment will be made if the Contractor plows above and beyond what has been scheduled/approved for that date without prior approval from the Field Operations

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Manager or their designee.

B. Plowing time. Snow removal and plowing activities shall occur immediately after major snow events, along with routine emphasis in advance of weekends and other major use periods. Snow removal plowing times will be generally directed by the Field Operations Manager or their designee on a weekly basis in accordance with the provided schedule and available funding.

C. Major Equipment Failure. In the case of major equipment failure, it is the responsibility of the Contractor to immediately contact the Field Operations Manager or their designee to ensure the Department can work with the

Contractor to get the plowing equipment back in service or to pursue whatever other avenues may be required to get the parking area plowed.

D. Abide by Operating Plan/Agreement with Appropriate Land Managers. The Contractor shall review and abide by all terms and conditions of the current Snowmobile Administration Operating Plan in effect for this area between SPHST and the appropriate land manager(s).

E. Removal of Equipment. Off-season storage at these sites shall not be allowed. Equipment may not be staged at any approved public site earlier than 15 days prior to the scheduled start of the plowing season. All equipment must be removed from these sites no later than 15 days after the completion of the snow removal season. Failure upon the part of the Contractor to abide by this section may result in a penalty of up to $100 per day being assessed, with the penalty being deducted from any current or future snow removal payments due.

The State of Wyoming, Department of State Parks and Cultural Resources reserves the right to accept or reject any or all proposals.

The contract may be terminated by either party without cause with a thirty (30) day written notice, delivered by certified mail.

The contract will be paid solely on a ‘per plowing hour worked’ basis.

The contract will be for a one-year period, with an option to extend for up to four (4) additional one-year periods, by agreement of both parties in writing and subject to the required approvals. There is no right or expectation of extension and any extension will be determined solely at the discretion of the Department.

THIS CONTRACT SHALL BEGIN ONLY AFTER AN EXECUTED CONTRACT HAS BEEN PUT IN

PLACE BY THE STATE OF WYOMING, DEPARTMENT OF STATE PARKS AND CULTURAL

RESOURCES, DIVISION OF STATE PARKS, HISTORIC SITES AND TRAILS.

(FILL IN THIS FORM COMPLETELY) Date: _______________________________________, 2018

In compliance with the above, and subject to all the conditions hereof, the undersigned offers and agrees to furnish all items upon which prices are quoted, at the price set opposite each item; if this bid is accepted within __________ days from the date of opening.

The undersigned certifies that no Federal, State, County or Municipal tax is included in the above quoted prices and that none will be added.

(Company Name and Address)

(Company E-Mail Address) (Telephone Number)

(Company Representative - typed or printed) (Signature of Company Representative)

Sign bid and upload onto the Public Purchase site

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ATTACHMENT A

DESCRIPTION OF SNOWMOBILE PARKING AREA

WITH REQUIREMENTS FOR SNOW REMOVAL SERVICES

CONTRACTOR PROVIDES ALL EQUIPMENT

1. General Location of Area Encompassed. Centennial, WY – Ehlin parking area.

2. Snow Removal Experience. A minimum of Five (5) years of Snow Removal/Plowing experience is requested to bid on this snow removal contract.

3. Required base of operations. Snow removal operations must be based with 30 miles of the parking area to ensure quick response to snow events.

4. Snow Removal equipment required. The Contractor shall furnish all equipment required to provide dependable snow removal and plowing services. Equipment required to be provided by Contractor: 92 horsepower skid steer with 8 foot wide snowblower attachment. A minimum of one backup piece of equipment is required (may include any combination of snowcat with front 12-way blade and/or road grader with front angle blade and/or front-end loader with angle blade and bucket) – as approved by the Field Operations Manager upon award of a snow removal services contract – with contract payment being awarded based solely on one ‘hourly average rate’ regardless of which approved equipment is used by the Contractor. The Contractor’s equipment must be capable of removing heavy snowfalls and sufficiently pushing back/removing snow so that snow piles do not infr inge on the designated parking area as snow accumulates over the winter use season. While there are no minimum snow removal equipment requirements in respect to make, year or hours-of-use-to-date, all equipment must be accepted as ‘adequately dependable and capable condition’ by the Field Operations Manager prior to a final service contract award. Failure to accept the Contractor’s proposed equipment based upon ‘poor condition’ shall result in an overall bid rejection.

5. Tentative Snow Removal/Plowing Season. December 1, 2026 to March 31, 2027 = 17 weeks, dependent upon adequate snow conditions and adequate funding.

6. Tentative Weekly Plowing Need. Snow removal emphasis will revolve around new snowfall amounts, weekends, and any special events being held in the trail system area.

7. Tentative Snow Removal Funds Available for the 2026-2027 Season. $27,000; final budget will be set by

November 30, 2026.

8. Transportation of Equipment: The Contractor shall provide all the transportation of equipment during the plowing season.

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BID FORM

TO PROVIDE SNOW REMOVAL SERVICES FOR THE STATE OF WYOMING

Bidder Name ________________________________________________ Phone ___________________________

Fax ________________________________________ E-Mail ___________________________________________

Mailing Address _______________________________________________________________________________

City _________________________________ State ________________________________ Zip _______________

Employer Identification #__________________________________________________________

Snowmobile Parking Area Being Bid ___________________________________________________________

QUALIFYING CRITERIA:

NOTE: Qualifying Criteria ‘A’ is REQUIRED.

A. Can provide Reliable Snow Removal Equipment as outlined in Attachment A. Describe the Equipment you would use to provide the required services. IMPORTANT: Bidder must attach either a letter certifying that they currently own the equipment listed in their bid or they must attach a copy of a Purchase Agreement which shows they have completed a deal to acquire this equipment by December 1, 2026 contingent upon a successful award of this bid. Failure to provide proof of ownership or a purchase agreement shall result in disqualification of the bid. Attach additional sheets if necessary.

Snow Removal Equipment #1: (Required) 92hp Skid steer with 8-foot snowblower

Make___________________ Model_____________ Year______ Hours_____________

Required Safety Lights & Equip.____________________________

Overall Condition_______________________________

Additional Comments:

Snow Removal Equipment #2: (Required) Minimum 1 piece of back-up equipment

Required Safety Lights & Equip.____________________________

Snow Removal Equipment #3 (Optional)

Required Safety Lights & Equip.____________________________

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Provide complete answers regarding the following Qualifying Criteria. Failure to provide ALL information which is requested shall result in disqualification of the Bid Proposal.

B. Ability to provide a sound and reliable snow removal Operations Plan and has a demonstrated knowledge of proper snow removal practices and procedures. Answer the following:

A single contact person is required to coordinate contacts with SPHST and to provide information to SPHST in a timely manner.

Name of Single Contact Person: ______________________________________________________________

Do you Plan to be a Sole Operator or Will You Have Employees? ____________________________________

Number of Staff_______ Names of Staff (other than Principal/Owner): _______________________________

Proposed Base(s) of Operations (NOTE: must comply with the REQUIRED locations as stipulated in

Attachment A #2): _________________________________________________________________________

Snow Removal Services May Be Required Any Day of the Week (Monday thru Sunday). Are There Any

Problems Associated with This Requirement or Any Days You Would NOT Be Available to Plow? If So, Please Explain: ____________________________________________________________________________

What Plan Will You Follow for Weekly Equipment Maintenance and Service: __________________________

Describe Your/Your Staff’s Ability and Experience with Snow Removal Equipment Maintenance and Repair:

Number of Years of Snow Removal Experience of the Principal/Owner (NOTE: a minimum of 2 years prior experience is REQUIRED as stipulated in Attachment A #3): ____________________

Location(s) of Experience: ___________________________________________________________________

Summary of Staff’s Past Experience and Knowledge of Snow Removal:

References: _______________________________________________________________________________

Describe Your Plan to Ensure That Required Invoices Will Be Submitted Monthly to SPHST on a Timely

Basis: _____________________________________________________________________________

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C. Ability to provide a timely Back-Up Plan in the case of primary equipment failure or primary operator absence. Answer the following:

Describe Your Plan for Back-Up Equipment: ____________________________________________________

Describe Your Plan for Back-Up Operator(s): ____________________________________________________

Proposed Maximum Time Frame to Have Back-Ups in Place: _______________________________________

SELECTION CRITERIA:

A. BID PRICE PER HOUR FOR SNOWMOBILE PARKING AREA SNOW REMOVAL.

NOTE: The lowest average bid price per hour will be the sole indicator (after a Bidder has qualified by meeting Area Specific Minimum Specifications and Requirements) to determine award of this service contract.

In the event of equal price bids, the contractor with the most experience and newest equipment provides shall be tie breaker.

Snow Removal Equipment Average Price per Hour $ ____________________________________________

(Written in Words and Number)

Note: In the event of a tie, proposals with multiple pieces of acceptable snow removal equipment combined with the newest average age of equipment combinations will be used as the tie breaker.

I hereby certify that the above information provided by me for the Qualifying Criteria i s accurate and truthful.

Signature of Bidder: ________________________________________________________________________

Date: _____________________________________

Questions shall be submitted individually through Public Purchase by 2:00 p.m. (Mountain Time), on August 18, 2026.

Questions submitted after the deadline may not be considered.

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VENDOR VERIFICATION

I certify under penalty of perjury, that I am a responsible official (as identified above) for the business entity described above as the bidder, that I have personally examined and am familiar with the information submitted in this disclosure and all attachments, and that the information is true, accurate and complete. I may be charged significant penalties for submitting false information, including criminal sanctions, which can lead to fines and/or imprisonment.

Signature Date

Name Title

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