003 TP01 ALERTCOS.pdf
PDF 149 KB Posted
- Solicitation number
- 36C24425R0026
About this file
This document appears to be an alert from the Department of Veterans Affairs Facilities Management Office regarding common errors and omissions in cost estimates for VA projects during the design development and contract document phases. The key details include:
The alert notes that VA hires top cost consulting firms but still experiences repeated errors and omissions on every project. It provides specific guidance for estimators, including investigating pending projects and legislation that could impact local costs, providing detailed building area takeoffs, verifying and documenting unit cost reasonableness, tracking labor rates, and providing comprehensive backup data. The estimating format and level of detail required are specified, with the need to identify and explain differences from previous estimates. This alert is intended to help ensure accurate and complete cost estimates are submitted for VA construction projects.
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Text version
AEQA 10-95
Department of Veterans Affairs Facilities Management Office
VA hires the best cost consulting firms in the country and yet we experience repeated errors and omissions on every project. These are not new or unusual items, but they consistently get past A/E and VA quality assurance reviews and result in construction change orders. Please review your project documents and make sure you do not make these mistakes.
Estimating, Design Development Phase:
Investigate pending major projects and pending legislation that could impact the local costs, (e.g.) legalized gambling, etc.;
Include building area take off with diagram for each major building component, dedicated wing - laundry, energy plant, etc.;
Verify and include documentation to the reasonableness of detail unit costs used, such as: subcontractors pricing, suppliers’ costs, etc.
Track labor rates, noting expiration dates and possible increases, including imported skilled labor;
Provide back up data supporting the submission and drawings;
Use VA estimating format 12 category building system with each estimate submission - note the level of detail required, and the units of measure as shown in the Manual. Identify and explain differences from previous estimate.
Estimating, Contract Document Phase:
investigate pending major projects and proposed legislation that could impact the local cost. Identify all material and labor shortages or over-supply within local market;
Include building area take off for each major component, buildings or dedicated wings adjoining the main building;
AEQA 10-95
Department of Veterans Affairs Facilities Management Office
Verify and include documentation to the reasonableness of detail unit costs used on
VA project - such as subcontractors pricing, suppliers’ costs, etc. Track labor rates, noting expiration dates and possible increases;
Provide back up data supporting the level of development of the submission drawings - no lump sums - should have quotes from general contractors, sub-contractors, and suppliers;
For this submission a complete quantity survey is required no lump sum will be permitted without explanation.
Use VA estimating format 12 category building system note the level of detail required and the units of measure as shown in the Manual for Preparation of Estimates. Identify and explain differences from previous estimate.
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