00225 - Sole Source Justification.pdf
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- Solicitation number
- 52800PR240000225
About this file
This document contains a justification for a sole source contract award and a related special notice of a proposed sole source contract action. The US Coast Guard C5I Service Center intends to sole source award a contract to Synel Americas Inc. for 76 Synergy/A BC FPU 3000 Time Clocks and 152 Synergy GO Handheld Fingerprint Terminal devices. This purchase is being conducted under Simplified Acquisition Procedures as Synel Americas Inc. is considered the only responsible source able to meet the agency's requirements. The proprietary nature of Synel's products means no other manufacturers' items can be modified to interface with the Coast Guard's existing Synel systems. Interested parties have until 4 January 2024 to submit any response demonstrating their ability to fulfill the need, however, the Coast Guard has sole discretion in determining whether to pursue full and open competition.
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| File | Type | Posted |
|---|---|---|
| 00225 - Special Notice of Proposed Sole Source Contract Action.pdf |
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Text version
March 8, 2023 Version
JUSTIFICATION FOR OTHER THAN FULL AND OPEN COMPETITION
SIMPLIFIED ACQUISITION PROCEDURES (SAP) FAR 13.106-1(b)
SOLICITATIONS MAY BE LIMITED TO ONE SOURCE ONLY IF THE CONTRACTING OFFICER DETERMINES THAT
ONLY ONE SOURCE IS REASONABLY AVAILABLE. THIS DETERMINATION MUST BE SUPPORTED WITH FULL
JUSTIFICATION FOR SOLE SOURCE FROM THE CUSTOMER. WHEN THE CUSTOMER DESCRIBES AN ITEM WITH
A PURCHASE DESCRIPTION WHICH LIMITS THE AVAILABILITY TO ONE SOURCE, THE JUSTIFICATION MUST
EXPLAIN WHY THE ITEM IS THE ONLY ONE THAT WILL MEET THE GOVERNMENT’S REQUIREMENT.
STATEMENTS SUCH AS "ONLY KNOWN SOURCE" OR "ONLY SOURCE WHICH CAN MEET THE REQUIRED
DELIVERY DATE" ARE INADEQUATE TO SUPPORT A SOLE SOURCE PURCHASE.
PURCHASE REQUEST OR REQUISITION
NUMBER
52800PR240000225
PROJECT/TASK
NUMBER
TBA
ESTIMATED AMOUNT (Over
Micro-Purchase Threshold, but up to the SAT)
CITE
AUTHORITY & JUSTIFICATION TYPE – READ FAR 6.302 TO DETERMINE APPROPRIATE TYPE
10 U.S.C. §
3204(a)(1)
ONLY ONE RESPONSIBLE SOURCE AND NO OTHER SUPPLIES OR SERVICES WILL
SATISFY AGENCY REQUIREMENTS.
10 U.S.C. §
3204(a)(2)
UNUSUAL AND COMPELLING URGENCY
10 U.S.C. §
3204(a)(3)
INDUSTRIAL MOBILIZATION; ENGINEERING, DEVELOPMENTAL, OR RESEARCH
CAPABILITY; OR EXPERT SERVICES
10 U.S.C. §
3204(a)(4)
INTERNATIONAL AGREEMENT
10 U.S.C. §
3204(a)(5)
AUTHORIZED OR REQUIRED BY STATUTE – MUST PROVIDE IT
10 U.S.C. §
3204(a)(6)
NATIONAL SECURITY
10 U.S.C. §
3204(a)(7)
PUBLIC INTEREST [SECRETARY OF HOMELAND SECURITY NEEDS TO APPROVE
THIS DOC]
BRIEF DESCRIPTION OF SUPPLIES OR SERVICES REQUIRED, AND THE INTENDED USE.
The USCG Aviation Logistics Center (ALC) has identified a need to acquire 76 SYNERGY/A and 152 SYNERGY/Go Handheld data collection tablets as part of a remaining order to reach full operational capability (FOC). The SYNERGY devices meet the unit requirements, as the time clocks can retain swipes in the event of power failure, archive uploaded files up to 60 days, are configurable, and the ALC requirement for bar code scanning is improved by the handheld capability of the accompanying model.
The devices will significantly improve ALC’s entire Industrial Production Facility (four asset product lines and the industrial operations division) as the procured devices will provide time clock interfaces, barcode scanning, and labor tracking capabilities.
UNIQUE CHARACTERISTICS THAT LIMIT AVAILABILITY TO ONLY ONE SOURCE, WITH THE REASON NO
OTHER SUPPLIES OR SERVICES CAN BE USED.
SYNEL Americas, Inc hardware is proprietary. Only SYNEL Americas, Inc can sell and provide the necessary support, upgrades and maintenance. Due to the proprietary nature of SYNEL Americas, Inc products, there is no way to modify products by other manufacturers to work with the USCG’s existing SYNEL Americas, Inc investments. Further, these units supports the software already procured by USCG, HMS TimeControl Industrial (Tci) which includes licenses for 342 users and 1754 crew.
A DESCRIPTION OF EFFORTS MADE TO ENSURE THAT QUOTATIONS OR OFFERS ARE SOLICITED FROM
AS MANY POTENTIAL SOURCES AS PRACTICABLE (INCLUDE YOUR MARKET RESEARCH EFFORTS
HERE).
USCG personnel previously conducted a comparative review of systems available on the market and concluded the SYNERGY/A and SYNERGY Go units are the best fit for their requirements. During a previous pilot program 3 brands/units were tested: Icon
Time Systems LT-1000, Time America TA777/A and Time America SYNERGY/A BC FPU 3000.
The use of other products could result in interoperability as well as compatibility and interface issues that would preclude the system’s support team from providing efficient and effective customer support. Procuring an alternate product other than
SYNERGY/A and SYNERGY GO devices will require infrastructure replacement and new software with a significant increase in cost.
https://www.acquisition.gov/far/part-6#FAR_6_302 https://www.govinfo.gov/link/uscode/10/3204 https://www.govinfo.gov/link/uscode/10/3204 https://www.govinfo.gov/link/uscode/10/3204 https://www.govinfo.gov/link/uscode/10/3204 https://www.govinfo.gov/link/uscode/10/3204 https://www.govinfo.gov/link/uscode/10/3204 https://www.govinfo.gov/link/uscode/10/3204 https://www.govinfo.gov/link/uscode/10/3204 https://www.govinfo.gov/link/uscode/10/3204 https://www.govinfo.gov/link/uscode/10/3204 https://www.govinfo.gov/link/uscode/10/3204 https://www.govinfo.gov/link/uscode/10/3204 https://www.govinfo.gov/link/uscode/10/3204 https://www.govinfo.gov/link/uscode/10/3204
March 8, 2023 Version
REASON THAT SUGGESTED SOURCE IS THE ONLY SOURCE WHICH CAN PROVIDE THE SUPPLIES OR
SERVICES.
SYNEL Americas, Inc. is proprietary with no authorized resellers.
EXPLAIN WHY AN ADEQUATE PURCHASE DESCRIPTION OR OTHER INFORMATION SUITABLE TO
SOLICIT BY FULL AND OPEN COMPETITION HAS NOT BEEN DEVELOPED OR ARE NOT AVAILABLE.
An adequate purchase description that would allow for full and open competition is not available because only SYNEL Americas, Inc proprietary hardware products can meet the Government’s requirement. Due to the proprietary nature of SYNEL Americas, Inc products, there is no way to modify products by other manufacturers to work with the USCG’s existing SYNEL Americas, Inc investments.
PROVIDE A STATEMENT OF ACTIONS, IF ANY, THE GOVERNMENT MAY TAKE TO REMOVE OR
OVERCOME ANY BARRIERS TO COMPETITION BEFORE FUTURE ACQUISITIONS ARE REQUIRED.
The USCG C5ISC will continue to require the SYNEL Americas, Inc proprietary hardware for continued support for the USCG network. There are no other actions the agency can take at this time to prevent barriers to the use of for this existing need.
However, the Government will continue to monitor the commercial market for other products that may meet the Government’s future requirements.
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