ATTACHMENT A

PROJECT OVERVIEW AND GENERAL SPECIFICATIONS

November 2026 Oregon Department of Transportation

BLDG M Sound Panels Project Location:

BLDG M

885 Airport Rd SE Salem, OR 97301 ODOT Contact:

The ODOT Project Manager for this project is Austin VanNette.

· E-mail: Austin.van_nette@odot.oregon.gov

· Cell: 503-507-1394 Address: BLDG X 885 Airport Rd SE Salem, OR 97301

The ODOT Project Manager may designate an additional ODOT contact person or engineer to support with inspections or questions in the field.

Project Background BLDG M is utilized as a repair shop. Due the type of mechanical work occurring within the facility there are a lot of loud noises generated. The goal of this project is to reduce the noise / reverberation levels within the facility to improve worksite safety for the staff occupying the facility. The majority of the previous sound panels have been removed because they were at the end of their life cycle and were deteriorating and falling apart.

Project Description:

Project will remove remaining sound panels and install new panels on the ceiling and walls. Contractor to design panel installation to achieve required results indicated within the specifications.

Detailed Project Specifications:

See attached drawings and specifications for details.

1. Outline of work:

· Remove remaining sound panels.

· Attach new mounting hardware.

· Install new sound panels.

· Work around existing machinery or provide the necessary moving of the equipment.

· Work in sections no larger than 20% of the work area to allow for continuous facility operations. Contractor will not be allowed to work on other than one section at a time and must complete that section prior to moving onto the next.

· Perform acoustic modeling (EASE, SoundPlan, or equivalent) and submit results demonstrating compliance. ODOT reserves the right to have 3rd party acoustic testing for final project completion acceptance if desired.

General Construction Notes:

· The contractor shall make a site visit and examine existing conditions prior to providing a bid. Any discrepancies shall be brought to the attention of ODOT through a request for clarification as set forth in the bid documents.

· Clarifications shall be requested in writing prior to any installation. Incorrect installations shall be corrected at no additional cost to ODOT.

· All work shown is to be by the contractor unless specifically noted as being by ODOT or by others. All materials shown are to be provided by the contractor unless specifically noted as existing or provided by ODOT.

· Drawings are schematic in nature, major components and equipment are shown on the drawings. The contractor shall supply and install all minor components and materials necessary to provide a complete and functional project whether all such components are noted in the drawings and specifications.

· Plans and specifications call out specific makes and models of equipment in some locations. Substitution requests shall be made during the bid process. ODOT shall at its sole discretion determine the acceptability of substitutions. No substitutions shall be installed without prior written approval from the ODOT Project Manager.

· All equipment and materials shall be installed in accordance with the manufacturer’s published installation instructions and recommendations.

· The Contractor shall clean the entire work area at the conclusion of the project to the satisfaction of the ODOT Project Manager.

Submittals

The Contractor shall provide the following submittals at a minimum to the ODOT Project Manager. Submittals must be approved by the ODOT Project Manager prior to the start of on-site construction.

· As detailed in specifications and plans

Scheduling of Contract:

· Substantial completion of the Work shall be no later than 2/15/27. Final completion shall be no later than 2/21/27.

· After notice to proceed, the Contractor shall contact the ODOT Project Manager to schedule the Work at least ten (10) business days prior to the start of any work/demolition.

· The Work must be accomplished on weekdays between the hours of 7 a.m. and 5 p.m. Work hours shall exclude weekends and State holidays, unless specifically requested by the Contractor and approved by the ODOT Project Manager.

· Any permits required for the Work are the responsibility of the Contractor. The Contractor shall provide copies of permits to the ODOT Project Manager prior to the start of work. The Contractor shall be responsible for posting all permits on site in accordance with local jurisdiction requirements.

· The Contractor shall submit to the ODOT Project Manager a list of the contact information for the Contractor’s project manager and site superintendent, as well as a list of all Subcontractors and their key representatives.

· ODOT shall be responsible for contracting with a special inspections firm based upon the list of inspections required by the Architect/Engineer of Record, manufacturer, or jurisdiction. ODOT shall provide contact info for the approved special inspections firm to the Contractor. The Contractor shall be responsible for scheduling special inspections as to not delay the project schedule. The special inspections firm shall be required by contract to provide copies of the special inspections report to ODOT and the Contractor. The Contractor shall be solely responsible for addressing any deficiencies identified during special inspections. ODOT will pay for special inspections. Additional inspections required due to Contractor’s failure to reach required standards shall be paid for by Contractor.

· The Contractor shall coordinate the efforts of all suppliers and Subcontractors and shall maintain orderly progress of the Work, prevent duplication of effort, and ensure proper sequence of operations.

Clean-Up/Conditions of Site:

· The Contractor shall be responsible for keeping the ODOT Project Manager informed of all activity throughout the Work.

· The Contractor shall clean up all worksite debris resulting from construction and remove all excess construction materials and scraps from the premises. The Contractor shall broom-clean their work area at the end of each workday and neatly stack materials and debris in an approved location. The contractor shall clean the entire work area at the conclusion of the project to the satisfaction of the ODOT Project Manager.

· The Contractor shall protect materials subject to damage by temperature or other weather conditions.

· The location for storage of materials, debris, or dumpster on the premises must be approved in advance by the ODOT Project Manager. Disposal facilities, bins, or dumpsters will not be provided by ODOT.

· The Contractor shall notify the ODOT Project Manager at least two (2) days in advance of any major deliveries.

· Contractor shall immediately notify the ODOT Project Manager of any damage done by the Contractor to the premises, grounds, or adjacent State properties. Damage done by the Contractor to the premises or surrounding area shall be repaired by the Contractor to existing conditions as found prior to the commencement of the Work.

· ODOT is not responsible for the security of the Contractor’s materials, tools, personal belongings, or equipment on the premises.

· It is the responsibility of the Contractor to ensure the Work is performed in accordance with Oregon OSHA rules and regulations.

· The Contractor shall immediately bring to the attention of the ODOT Project Manager any conflicts or issues between existing utilities and the Work.

BOLI:

· BOLI Prevailing Wage Rates apply to this project. Provide weekly Certified Payroll Reports for General Contractor and all subcontractors as a prerequisite for progress payment approval.

Close Out:

· All special inspections must be complete prior to Substantial Completion.

· Inspection of the work by the ODOT Project Manager for establishment of Substantial Completion will be made within five (5) business days after receipt of the Contractor’s email request. At this time, the ODOT Project Manager and the Contractor will develop a punch list document of any incomplete or deficient work.

· Prior to Final Completion, the Contractor shall complete all items on the punch list.

· The Contractor shall provide final inspection reports for all permits applicable to this Contract signed by authorities having jurisdiction.

· The Contractor shall maintain one set of the approved drawings for recording as-built conditions. Drawings shall include markings (in red) showing the actual location of all underground utilities and any changes. At the time of Final Completion, the Contractor shall turn over the one marked-up set of record drawings to the ODOT Project Manager.

· Prior to Final Completion, the Contractor shall provide one (1) digital copy via email of all operations, maintenance, and warranty information to the ODOT Project Manager.

· Prior to Final Completion, the Contractor shall provide ODOT Project Manager with information for all equipment provided by the project, including but not limited to: Manufacturer, model, serial number, consumables, installation date, purchase date.

· Prior to Final Completion, and as prerequisite for final payment, the Contractor shall provide ODOT Project Manager with signed certification that all subcontractors and suppliers have been paid in full and in compliance with all prompt payment requirements, all disputes with property owners have been resolved, all obligations on the project have been satisfied, all monetary claims and indebtedness have been paid, and, to the best of the Contractor's knowledge, there are no claims of any kind outstanding against the project.

· Prior to Final Completion, the Contractor shall fully instruct ODOT’s operating and maintenance personnel in the operation, adjustment, and maintenance of products, equipment, and systems.

· Inspection of the work by the ODOT Project Manager for establishment of Final Completion will be made within five (5) business days after receipt of the Contractor’s email request.

Warranty:

· Contractor shall provide a 1 year Installation warranty on all workmanship.

· Contractor shall provide all warranties for equipment applicable to this Contract Revision: 5/7/24