00018201 - Specifications.pdf

Scope of Work Statement/Specifications

(3) Schulte FX-318, 18’ Flex Wing Rotary Mowers or approved equal

1.0 SCOPE

The Oregon Department of Transportation, Fleet Operations and Services has a need to purchase (3) Schulte FX-318, 18’ Flex Wing Rotary mowers or approved equal.

These units will be used statewide in highway maintenance operations at elevations from near sea level to 8000 feet ASL, and in all weather conditions. The units must remain fully operational under these conditions.

The equipment supplied shall be new, unused, standard, current production model. All workmanship, materials, and installation procedures shall be of good quality and design. All vehicles and equipment supplied shall conform to all applicable Occupational Safety and Health Administration (OSHA), Mine Safety Health Administration (MSHA), and Environmental Protection Agency (EPA) regulations and to all Society of Automotive Engineers (SAE), International Organization for Standardization (ISO), American National Standards Institute (ANSI) and ODOT Workmanship Standards as well as other industry-related standards in effect at the time of delivery.

Input torque of any driven component used in the supplied equipment must exceed the maximum output torque of the drive component. ODOT reserves the right to ask for engineering data proof.

The bidder shall provide all components, hardware, fluids and parts necessary for proper assembly, installation, and operation of the Unit(s), even though certain items may not be specifically described in this bid opportunity. This includes all cables, hoses, fittings, couplers, brackets, pins, and adapters, etc. Quote pricing must include the cost of such components, hardware and parts.

2.0 DETAILED SPECIFICATIONS

The supplied units shall be a Schulte Industries Ltd. Model FX-318 or approved equal.

The units will be equipped with the following options,

1. 1000 rpm drive.

2. 8 quantity, forklift type tires.

3. Double safety chains on front and rear of decks.

4. Pro Level hitch.

3.0 MANUFACTURING UPDATES

The Contractor shall provide to ODOT monthly written status reports summarizing the manufacturing process of all equipment on order. Written manufacturing status reports must be received by ODOT by the 15th day of the month, beginning the month following receipt of order. Written manufacturing status reports must be submitted to the attention of the ODOT Fleet Operations Coordinator as follows:

Goods within the timeline as specified, ODOT reserves the right to cancel the order and make purchases from another source, without further obligation to the Contractor.

If by U.S. Mail:

Attention: Brian Lembcke Fleet Operations Purchasing Coordinator ODOT Fleet Operations 455 Airport Road, SE, Building K Salem, OR 97301-5348

If by Email: Brian.LEMBCKE@odot.oregon.gov

Contractor agrees that time is of the essence for Contractor’s performance obligations under the Contract. The Contractor shall notify ODOT immediately, in writing if at any time Contractor finds that delivery cannot be completed as required. Upon receipt of such notice from Contractor or upon Contractor’s failure to deliver Goods within the timeline as specified, ODOT reserves the right to cancel the order and make purchases from another source, without further obligation to the Contractor.

4.0 DELIVERY REQUIREMENTS

Delivery must be completed, including all Back Orders, within time frame stated upon issuance of Purchase Order. All shipping and handling charges are to be paid by Contractor, unless specified otherwise in the ITB. Early delivery is encouraged. Delivery must be 120 days ARO or less.

The Contractor shall notify ODOT, in writing, within 5 business days of receipt of Purchase Order if delivery cannot be completed as required. Upon receipt of such notice from the Contractor, ODOT reserves the right to cancel the order and make the purchase from another source, without further obligation to the Contractor.

mailto:Brian.LEMBCKE@odot.oregon.gov

4.1 DELIVERY TIME: Delivery is accepted Monday through Friday, excluding weekends or legal holidays as recognized by the State. Delivery hours are 7:30 AM to 3:00 PM. Any exception to this time frame is at the discretion of ODOT.

4.2 DAMAGED SHIPMENT: It is the Contractor's sole responsibility to ensure that the shipment arrives at its destination undamaged. If there is any damage to goods upon delivery, ODOT reserves the right to return the shipment in whole or in part at the Contractor's expense. If the Contractor is unable to supply a replacement shipment within the allotted period (Refer to delivery schedule), ODOT may cancel the order in whole or in part and purchase needed items from another source.

5.0 INSPECTIONS/ACCEPTANCE

5.1 PRE-DELIVERY INSPECTION: ODOT may request to have a pre-delivery inspection at Contractor's location to ensure specification compliance PRIOR TO DELIVERY.

5.2 DELIVERY INSPECTION: ODOT may reject any shipment or cancel any Purchase Order which does not meet all the requirements of the specifications and warranties.

ODOT will have 14 calendar days from date of delivery of the entire order within which to inspect and accept or reject the Goods. If the Goods are rejected, ODOT will provide Contractor with written notification of rejection. Notice of rejection will include itemization of apparent defects, including but not limited to discrepancies between the Goods and the applicable Specifications or warranties (including variance from sample characteristics where samples or prototypes have been provided), and other apparent defects in design, materials, or manufacture, or otherwise nonconforming Goods (including late delivery). Notice of rejection will also indicate whether cure will be allowed.

5.3 CURE: If ODOT elects to allow cure, Contractor shall complete cure within 14 calendar days of date of notice of rejection and opportunity to cure (the "Cure Period").

If a missing part, component, or accessory cannot be provided and installed within 14 calendar days, ODOT will have the right to buy the item or part from another source and bill the Contractor or deduct the cost from Contractor's invoice for the Goods, including costs of installation. Regarding defective Goods, ODOT may elect to have the Contractor deliver substitute Goods within the Cure Period that comply with the Price Agreement Specifications and warranties. Failure to complete cure within the Cure Period constitutes an event of default.

5.4 REMOVAL REIMBURSEMENT: If the Goods are rejected or acceptance is revoked, the Contractor shall refund any Contract payments that have been made regarding such Goods, and, at Contractor's sole cost and expense, remove the Goods within 14 calendar days of date of rejection or revocation of acceptance. Contractor shall return all Agency owned items to Agency in like condition initially received.

6.0 DELIVERY COMPONENTS

The following items (collectively referred to as "Delivery Components") must be delivered with each unit ordered at time of delivery.

6.1 A dealer/seller invoice with unit’s VIN/serial number, attachment serial numbers and ODOT purchase order number.

6.2 A manufacturer's statement of origin. Properly signed off to ODOT if needed.

6.3 A copy of all product information and instructions supplied by the manufacturer.

6.4 Two sets of keys for all locks.

6.5 All manufacturer's warranties, evidence of proper transfer to the State.

6.6 Contractor shall provide 1 printed copy of current operator's manual and all other operator information and instructions available from the manufacturer with each unit ordered.

6.7 All hard copy manuals must be individually assembled and bound.

Question regarding delivery, contact ODOT Fleet Equipment Inspector:

If by U.S. Mail:

Attention: Adam Stewart Fleet Equipment Inspector ODOT Fleet Operations 455 Airport Road, SE, Building L Salem, OR 97301-5348

If by Email: Adam.E.STEWART@odot.oregon.gov

If by Phone: 503-914-7400 mailto:Adam.E.STEWART@odot.oregon.gov

Question regarding delivery, contact ODOT Fleet Equipment Inspector: