ESB 2026 I-5: Exit 135 - Exit 140 Selective Dead Tree Removal Project

This is a Preliminary Bid Results tabulation issued by the Oregon Department of Transportation (ODOT) for selective dead tree removal services along Interstate 5 between Exit 135 and Exit 140 in Douglas County. The project involves furnishing material, equipment, labor, and incidentals to cut and remove approximately 78 dead or visibly dying trees and other vegetation from ODOT right-of-way, with approximately 72 trees requiring complete removal and 6 requiring limb bucking on-site only. All materials must be removed and chipped on-site as directed. The bid closing date was June 24, 2026, with a preliminary award notice issued July 8, 2026. Work must not commence prior to September 1, 2026, with a completion deadline of November 20, 2026; the contract term extends through December 20, 2026 or upon completion and full payment, whichever occurs sooner. The project comprises two lump-sum line items: Mobilization and Selective Dead Tree Removal. Six contractors submitted bids: Altar Tree Service LLC, Coastal Construction Services LLC, Patriot Tree Service LLC, Top Notch Tree Service, Trees Plus Northwest LLC, and Urban Arbor Care LLC.

This is an Emerging Small Business (ESB) set-aside, requiring the contractor to hold ESB certification per Oregon guidelines and perform at least 51 percent of labor using its own workforce. Total bids ranged from approximately $29,000 to $51,075, with mobilization costs ranging from $1,200 to $5,000 and selective dead tree removal costs ranging from $25,500 to $49,875. The contract is fixed-price with all expenses including travel and equipment non-reimbursable. The contractor must obtain Commercial General Liability insurance ($1,000,000 per occurrence / $2,000,000 annual aggregate), Commercial Automobile Liability ($1,000,000 combined single limit), and Workers' Compensation coverage as required by Oregon law. Payment follows within 30 calendar days of invoice approval, with the State retaining 5 percent of each invoice. Aggrieved bidders have seven calendar days from the issued date to protest the intent to award.