00017169_Sign-in Sheet.pdf

This is a sign-in sheet for a bidders' conference or site visit meeting related to the Oregon Department of Transportation's (ODOT) Request for Competitive Quotations (RFCQ) for overhead door replacements at the ODOT North Portland Maintenance Station located at 1100 N Columbia Boulevard, Portland, Oregon. The procurement seeks competitive quotations for removal and installation of new overhead doors, operators, tracks, openers, sensors, and seals at bays 7 and 8, with two alternate bid items available for bay 6 (door and operator replacement) and bay 1 (door replacement only, motor system excluded). A mandatory site visit is required prior to bid submission to examine existing conditions, with quotations due by July 2, 2026. The contract term extends through September 30, 2026, or upon completion and full payment, with substantial completion required by August 31, 2026, and final completion by September 15, 2026.

This procurement is restricted to Oregon Emerging Small Businesses (ESB) with COBID certification, with the requirement that the successful contractor perform at least 51 percent of labor using its own workforce. The contract is fixed-price with all labor, materials, transportation, equipment, and incidental work included. Insurance requirements include Commercial General Liability of $1,000,000 per occurrence/$2,000,000 annual aggregate and Commercial Automobile Liability of $1,000,000 combined single limit, with the State of Oregon, Oregon Transportation Commission, and ODOT named as additional insureds. Work must be performed on weekdays between 7:00 a.m. and 3:00 p.m., excluding weekends and state holidays unless approved otherwise, with liquidated damages of $100 per calendar day applying for delays beyond the substantial completion date. The contractor must provide a one-year installation warranty on workmanship plus applicable manufacturer warranties, along with digital operations and maintenance documentation and personnel instruction prior to final completion. Payment is made within 30 calendar days of invoice following acceptance, with the State retaining the right to withhold up to 5 percent of each invoice.