00016455 Att B Exhibit 7 Project Overview .pdf

Revision: 5/7/24 Page 1 of 4

PROJECT OVERVIEW

3/19/2026

Oregon Department of Transportation Alkali Lake MS Emergency Generator

Project Location:

Alkali Lake

46331 US HWY 395

Lakeview, OR 97630

ODOT Contact:

The ODOT Project Manager for this project is Jesse Powning

• E-mail: Jesse.powning@odot.oregon.gov

• Cell: (541)554-4775

• Address:63085 N HWY 97, Bend, OR 97703

The ODOT Project Manager may designate an additional ODOT contact person or engineer to support with inspections or questions in the field.

Project Description:

Project includes the installation of a new propane gas powered emergency generator, concrete pad foundation, automatic transfer switch, underground gas and electrical utilities, connection to propane tank, connection to existing on-site power distribution system, and other related work as required.

Project Background:

The Alkali Lake Maintenance Station is out in the middle of nowhere. Located at the end of the Harney Electric grid, it experiences more frequent and prolonged power outages than any other maintenance station in Region 4. Reliable backup power is essential to maintain operations, protect facility systems, and ensure crew safety during these events.

The existing generator is more than 50 years old and reached the end of its serviceable life a while ago.

It suffers from recurring operational issues. Its fuel tank is very small, requiring frequent manual refilling during extended outages.

In addition, the generator and transfer switch are fully manual. During an outage, staff must travel to the maintenance station, manually start the generator and manually throw a large transfer switch. This exposes personnel to hazardous conditions, creates avoidable downtime, and places unnecessary operational strain on the crew during already challenging events.

00016455 Att B Exhibit 7 mailto:Jesse.powning@odot.oregon.gov

Detailed Project Specifications:

See attached drawings and specifications for details.

General Construction Notes:

• The contractor shall make a site visit and examine existing conditions prior to providing a bid.

Any discrepancies shall be brought to the attention of ODOT through a request for clarification as set forth in the bid documents.

• Clarifications shall be requested in writing prior to any installation. Incorrect installations shall be corrected at no additional cost to ODOT.

• All work shown is to be by the contractor unless specifically noted as being by ODOT or by others. All materials shown are to be provided by the contractor unless specifically noted as existing or provided by ODOT.

• Drawings are schematic in nature, major components and equipment are shown on the drawings. The contractor shall supply and install all minor components and materials necessary to provide a complete and functional project whether all such components are noted in the drawings and specifications.

• Plans and specifications call out specific makes and models of equipment in some locations.

Substitution requests shall be made during the bid process. ODOT shall at its sole discretion determine the acceptability of substitutions. No substitutions shall be installed without prior written approval from the ODOT Construction Project Manager.

• All equipment and materials shall be installed in accordance with the manufacturer’s published installation instructions and recommendations.

• Clean the entire work area at the conclusion of the project to the satisfaction of the ODOT Project Manager.

Submittals The Contractor shall provide the following submittals at a minimum to the ODOT Project Manager.

Submittals shall be approved by the ODOT Project Manager prior to the start of on-site construction.

• As detailed in specifications and plans

Scheduling of Contract:

• Substantial completion of the Work shall be no later than 5/3/2027. Final completion shall be no later than 5/17/2027.

• After award of contract, the Contractor shall contact the ODOT Project Manager to schedule the Work at least ten (10) business days prior to the start of any work/demolition.

• The Work shall be accomplished on weekdays between the hours of 6 a.m. and 6 p.m. Work hours shall exclude weekends and State Holidays, unless specifically requested by the Contractor and approved by the ODOT Project Managers.

• Any permits required for the Work are the responsibility of the Contractor. The Contractor shall provide copies of permits to the ODOT Project Manager prior to the start of work. The Contractor shall be responsible for posting all permits on site in accordance with local jurisdiction requirements.

• The Contractor shall submit to the ODOT Project Managers a list of the contact information for the Contractor’s project manager and site superintendent, as well as a list of all Subcontractors and their key representatives.

• The Contractor shall coordinate the efforts of all Suppliers and Subcontractors and shall maintain orderly progress of the Work, prevent duplication of effort, and ensure proper sequence of operations.

Clean-Up/Conditions of Site:

• The Contractor shall be responsible for keeping the ODOT Project Manager informed of all activity throughout the Work.

• The Contractor shall clean up all worksite debris resulting from construction and remove all excess construction materials and scraps from the premises. The Contractor shall broom-clean their work area at the end of each workday and neatly stack materials and debris in an approved location. The contractor shall clean the entire work area at the conclusion of the project to the satisfaction of the ODOT Project Manager.

• The Contractor shall protect materials subject to damage by temperature or other weather conditions.

• The location for storage of materials, debris, or dumpster on the Premises shall be approved in advance by the ODOT Project Manager. Disposal facilities, bins, or dumpsters shall not be provided by ODOT.

• The Contractor shall notify the ODOT Project Manager at least two (2) days in advance of any major deliveries.

• Contractor shall immediately notify the ODOT Project Manager of any damage done by the Contractor to the Premises, grounds, or adjacent State properties. Damage done by the Contractor to the Premises or surrounding area shall be repaired to existing conditions as found prior to the commencement of the Work.

• ODOT shall not be responsible for the security of the Contractor’s materials, tools, personal belongings, or equipment on the Premises.

• It is the responsibility of the Contractor to ensure the Work is performed in accordance with Oregon OSHA rules and regulations.

• The Contractor shall immediately bring to the attention of the ODOT Project Manager any conflicts or issues between existing utilities and the Work.

BOLI:

• BOLI Prevailing Wage Rates apply to this project. Provide weekly Certified Payroll Reports for General Contractor and all subcontractors as a prerequisite for progress payment approval.

Close Out:

• All special inspections must be complete prior to Substantial Completion.

• Inspection of the work by the ODOT Project Manager for establishment of Substantial Completion shall be made within five (5) business days after receipt of the Contractor’s email request. At this time, the ODOT Project Manager and the Contractor shall develop a punch list document of any incomplete or deficient work.

• Prior to Final Completion, the Contractor shall complete all items on the punch list.

• The Contractor shall provide final inspection reports for all permits applicable to this Contract signed by authorities having jurisdiction

• The Contractor shall maintain one set of the approved drawings for recording as-built conditions. Mark (in red) the actual location of all underground utilities and any changes. At the time of Final Completion, the Contractor shall turn over the one marked-up set of record drawings to the ODOT Project Manager.

• Prior to Final Completion, the Contractor shall provide one (1) digital copy via email of all operations, maintenance, and warranty information to the ODOT Project Manager.

• Prior to Final Completion, provide ODOT Project Manager with information for all equipment provided by the project, including but not limited to: Manufacturer, model, serial number, consumables, installation date, purchase date.

• Prior to Final Completion, and as prerequisite for final payment, provide ODOT Project Manager with signed certification that all subcontractors and suppliers have been paid in full and in compliance with all prompt payment requirements. All disputes with property owners have been resolved, all obligations on the project have been satisfied, all monetary claims and indebtedness have been paid, and, to the best of the Contractor's knowledge, there are no claims of any kind outstanding against the project.

• Prior to Final Completion, the Contractor shall fully instruct ODOT’s operating and maintenance personnel in the operation, adjustment, and maintenance of products, equipment, and systems.

• Inspection of the work by the ODOT Project Manager for establishment of Final Completion shall be made within five (5) business days after receipt of the Contractor’s email request.

Warranty:

• Contractor shall provide a 1 year Installation warranty on all workmanship.

• Contractor shall provide all warranties for equipment applicable to this Contract