00016451 Addendum2.docx

This is an Addendum No. 2 to a Request for Competitive Quotes (RFCQ) issued by the Oregon Department of Transportation (ODOT) for tree trimming and vegetation management services along US Highway 395 near Canyon City. The project encompasses tree felling, canopy trimming, brush and vegetation removal, material chipping, and herbicide treatment of hardwood tree stumps across approximately 0.74 miles of roadway. The contractor must provide all materials, equipment, labor, and traffic control necessary to complete the work, with project completion required by March 15, 2027. The quote submission deadline is April 21, 2026, with requests for clarification due seven calendar days prior to closing. Work authorization is contingent upon issuance of a Notice to Proceed by ODOT Contract Administrator Teresa Bock. Specific project requirements include removing all dead or dying trees and those with diameter at breast height of six inches or less, clearing all limbs and brush within 30 feet horizontal distance from pavement and 35 feet vertical clearance, and treating hardwood stumps with approved herbicide.

This procurement is exclusively restricted to Emerging Small Businesses (ESBs) certified by Oregon's Certification Office for Business Inclusion and Diversity (COBID), with the selected contractor required to perform at least 51 percent of labor using its own workforce. Pricing must be submitted online through OregonBuys, and this Addendum No. 2 specifically clarifies that unit priced items are required to be rounded to the nearest full cent. The contractor must maintain Commercial General Liability insurance of $1,000,000 per occurrence and $2,000,000 aggregate, with the State of Oregon named as an additional insured. Payment will be made within 30 calendar days of invoice submission following ODOT acceptance, with the State permitted to withhold up to five percent retainage from each invoice. The specific contract award value has not been disclosed. The offer must remain firm and binding for a minimum of 30 calendar days from the closing date.