00015942 Prelim Bid Results.xlsx

This is a preliminary bid results document for the Oregon Department of Transportation (ODOT) regarding the procurement of one battery electric mechanical pickup highway sweeper. ODOT sought a PM10-compliant, electrically powered sweeper with a minimum 4 cubic yard capacity and high side dump hopper, such as an Electrically Powered Elgin Broom Bear Sweeper or approved equivalent, for delivery to ODOT Fleet Operations at 455 Airport Road SE, Building L, Salem, Oregon. The solicitation was issued as an Invitation to Bid (ITB) on March 17, 2026, with bids due by April 2, 2026, submitted electronically through the OregonBuys eProcurement system. A public bid opening was scheduled to occur immediately following submission via Microsoft Teams. The procured sweeper must be a new, unused standard production model capable of operating statewide in highway maintenance operations at elevations from sea level to 8,000 feet in all weather conditions, with specifications including a Cascadia IM-425 electric motor or approved equal, 400kWh 750V DC Lithium Iron Phosphate battery, dual controls, and SAE J1772 CCS charging capability. The contract term is anticipated to be 2 years or upon completion of all contractor obligations, whichever occurs first.

Owen Equipment Company submitted the sole bid identified in the preliminary bid results, offering a total price of $802,950.00 for the battery electric sweeper and associated items. The bid itemization includes: one Battery Electric Sweeper at $798,430.00; Operator/Maintenance Orientation Training (4 hours) at $0; one Additional Full Set of Manuals at $570.00; one Wash-Down/Cleanup System at $2,700.00; and State 2-Way Radio Pre-Wiring at $1,250.00. Bidders were required to demonstrate a minimum of three years of experience providing similar goods and services and submit three references from comparable contracts completed within the last three years. This federally funded procurement is subject to Buy America requirements, Cargo Preference Act requirements, and FHWA Form 1273 provisions, with bidders required to certify compliance. No Disadvantaged Business Enterprise (DBE) participation goal was assigned to this procurement. The specific award value or budget range was not disclosed in the solicitation materials, and ODOT reserved the right to reject any or all bids or cancel the solicitation if in its best interest.