00014789 RFCQ.docx

Issue Date:

Request for Competitive Quotes (“RFCQ”) No. S-73000-00014789 I-84: Moffett Creek Geotechnical Drilling

Non-Discrimination Notice: ODOT in accordance with the Title VI of the Civil Rights Act of 1964, 78 Stat. 252. 42 U.S.C. 2000d to 2000d-4 and Title 49, Code of Federal Regulations, Department of Transportation, Subtitle A, Office of the Secretary, Part 21, Nondiscrimination in Federally-Assisted programs of the Department of Transportation issued pursuant to such Act, hereby notifies all potential offerors that it will affirmatively ensure that all business enterprises will be afforded full opportunity to submit quotes in response to this solicitation and will not be discriminated against on the grounds of race, color, or national origin in consideration for an award.

Accessibility and Accommodation Requests: The Oregon Department of Transportation is committed to complying with all statutory requirements to ensure that it is providing information that is more accessible to people with disabilities, as required by Section 508 of the Rehabilitation Act of 1973, as amended (29 U.S.C. 794d), and 36 C.F.R. 1194 Appendix A. To request reasonable accommodation for access, due to a disability, to information related to this document, please contact the Oregon Department of Transportation’s Procurement Office at 3930 Fairview Industrial Drive SE Salem, OR 97302-1166, phone #503-986-2710 or OPOAdmin@odot.state.or.us.

Procurement Summary:

Project Scope: The scope of this project is to provide geotechnical investigation services, including all equipment, labor, machinery, supplies, and materials to drill up to eleven geotechnical borings for the I-84: Moffett Creek Bridge replacement project in Cascade Locks, Oregon.

COMPLETION DATES (See the General Conditions for definitions of substantial and final completion. A link to the General Conditions is provided in Attachment C.):

Substantial Completion: 11/15/2025 Final Completion: 11/30/2025 The work contemplated under an awarded contract includes all labor, materials, transportation, equipment and services for, and incidental to, the completion of all work in connection with the project described in the Contract Documents.

Solicitation Information:

This RFCQ is advertised as a “Bid Solicitation” in the OregonBuys web-based eProcurement system. Quotes (bids) must be submitted through the OregonBuys system.

· Registration in OregonBuys is required to submit a quote. Registration is free. To create a vendor account, click the blue “Register” button in the top right corner of the OregonBuys website: https://oregonbuys.gov/bso. For registration assistance see vendor registration guidance.

· Each offeror is responsible for ensuring that its vendor information is current and correct in OregonBuys. ODOT will accept no responsibility for incorrect vendor information.

This procurement is being conducted as an intermediate procurement in accordance with ORS 279B.

No public opening of quotes will be held.

Any questions regarding this RFCQ should be directed to the Purchaser identified in OregonBuys for this RFCQ. Any changes to (addenda) or notices regarding the RFCQ will be posted on OregonBuys.

The offeror must select “Yes” (without exceptions) on the Terms & Conditions tab in OregonBuys or the quote will be rejected.

The offeror must submit the attached Competitive Quote Form (Parts 1, 2, and 3) no later than the Bid Opening Date and time specified in OregonBuys in order to be considered for award.

Quotes must be submitted via OregonBuys. Quotes submitted by any other means will be rejected.

ALL REQUIRED DOCUMENTS SHOULD BE SUBMITTED AS ONE PDF ATTACHMENT. However, if a pricing form is provided in OregonBuys as an Excel document, the offeror may complete and submit the pricing form in Excel.

Attachments: The following attachments, which have been uploaded into Oregon Buys, are incorporated into this RFCQ and will be incorporated into any resulting contract as part of the Contract Documents.

Method of Award:

ODOT intends to award a contract to the lowest responsible offeror whose quote complies with the requirements.

COMPETITIVE QUOTE FORM

The offeror must submit this form by the Bid Opening Date and time specified in OregonBuys for this RFCQ.

RFCQ No. S-73000-00014789 – I-84 Moffett Creek Geotechnical Drilling Part 1: Offeror Information/ Signature

Offeror (COMPANY) Legal Name:

Offeror Address:

Contact Person:

Phone:

Email:

CCB #:

CCB Expiration:

By signature below, the undersigned Authorized Representative of the offeror hereby certifies on behalf of the offeror that:

1. The offeror agrees to and shall comply with all requirements, specifications and terms and conditions included with this RFCQ (including all attachments and addenda, if any) if awarded a contract under this solicitation.

1. In accordance with ORS 279A.110(4), the offeror does not discriminate in its employment practices with regard to race, creed, age, religious affiliation, sex, disability, sexual orientation or national origin. And, pursuant to ORS 279A.110, The offeror has not and will not discriminate against a subcontractor in the awarding of a subcontract because the subcontractor is a disadvantaged business enterprise, a minority-owned business, a woman-owned business, a business that a service-disabled veteran owns or an emerging small business certified under ORS 200.055.

Authorized Representative Printed Name and Title:

Authorized Representative Signature:

Part 2: Offeror References for Comparable Projects

In order to determine whether an offeror meets the standards of responsibility set forth in the procurement code and related administrative rules, ODOT requires information on the offeror’s past performance. The offeror must check one of the two checkboxes below. If the second checkbox is selected, the offeror must attach a completed Offeror References Form.

☐ The offeror has performed similar projects for ODOT within the past 3 years as the prime contractor under a contract between the offeror and ODOT. The offeror understands that if it is the apparent successful offeror, ODOT may still require that the offeror provide references, in which case the offeror must promptly provide them upon ODOT’s request.

☐ The offeror’s quote contains three references for similar projects on the Offeror References Form provided in this RFCQ.

Part 2 Cont. – Offeror References Form REFERENCES FOR COMPARABLE PROJECTS IN SIZE AND SCOPE: If the offeror checked the second checkbox in Part 2, the offeror shall provide on this form a list of three different firms that can be contacted regarding the quality of services that the offeror provided in the last 4 years on projects of comparable size and scope.

Name of Firm:

Reference Contact Person:

Telephone:

Fax:

Email:

Alternate Reference Contact Person:

Telephone:

Fax:

Email:

Project Title:

Project Date:

Project Location:

Project Description:

Name of Firm:

Reference Contact Person:

Telephone:

Fax:

Email:

Alternate Reference Contact Person:

Telephone:

Fax:

Email:

Project Title:

Project Date:

Project Location:

Project Description:

Name of Firm:

Reference Contact Person:

Telephone:

Fax:

Email:

Alternate Reference Contact Person:

Telephone:

Fax:

Email:

Project Title:

Project Date:

Project Location:

Project Description:

Part 3: Pricing Submittal Submittal of pricing: The offeror must complete and submit pricing using the form available for download from the File Attachments section for this RFCQ (Bid Solicitation) in OregonBuys. Failure to supply all required information on the pricing form may result in rejection of the quote as non-responsive. In the event of a discrepancy between extended prices and unit prices, unit prices will prevail.

If the pricing form is replaced by an addendum, then the offeror shall use that replacement form to provide pricing and other required information.

The quantities listed on the pricing form are intended to serve only as a guide to offerors, and are not to be construed as a guarantee. All quantities are estimated and are for quote development purposes only. ODOT reserves the right to adjust quantities or delete items as needed. Payment will be made based on actual, measured quantities.

AWARD REQUIREMENTS (for selected offeror only)

1. Prior to award of a contract, the winning offeror must submit the following to the ODOT Purchaser:

· Certificates of Insurance for required insurance coverages as stated in Attachment C. Each offeror is encouraged to discuss insurance requirements with their agent(s) prior to submitting a quote so any costs can be included in the price quote.

· Responsibility Inquiry Form: https://www.oregon.gov/ODOT/Business/Procurement/Pages/PSK.aspx (under Forms section, Misc. Procurement Related Forms).

· Tax ID Number: ODOT TIN Request Form

· Conflict of Interest (COI) Disclosure forms – IF REQUIRED. All ODOT contractors must comply with ODOT’s Conflict of Interest Guidelines which requires a form for any actual or potential conflict. See https://www.oregon.gov/ODOT/Business/Procurement/Pages/PSK.aspx (under Forms section - Misc. Procurement Related Forms).

2. The winning offer must also comply with the following requirements:

· Business Registry: The winning offeror must be duly authorized to transact business in the state of Oregon through registration of its assumed business name (if any) or corporation with the Secretary of State Corporations Division. ODOT may require the winning offeror to provide its registry information prior to awarding a contract.

· W-9 Form: If the winning offeror has not received payments from ODOT before, the offeror will need to submit an IRS form W-9: https://www.irs.gov/pub/irs-pdf/fw9.pdf.

· Nonresident Bidder Form. If the winning offeror is a nonresident bidder {as defined in ORS 279A.120(1)} and the contract amount exceeds $10,000, the offeror must submit to the Department of Revenue a Non-Resident Bidder Form prior to receiving final payment under the contract.

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