00011622 SignInRoster.pdf

This is a Sign-In Roster document for the Oregon Department of Fish and Wildlife (ODFW) related to the Flat Creek Fuels Reduction Pile Burning project at the Phillip W. Schneider Wildlife Area in Union County, Oregon. The roster documents attendees of the mandatory pre-bid tour scheduled for October 9, 2024, which was a requirement for prospective contractors bidding on this fuels reduction project. The project involves burning approximately 203 acres of pre-commercial tree thinning piles created during summer and fall 2023, with piles measuring approximately 6'x6'x10' containing trees less than 10 inches in diameter. Contractors must achieve at least 80% pile consumption and complete all burning between October 2024 and December 31, 2024. Bids were due on October 18, 2024, at 3:00 PM Pacific Time, with the contract awarded to a single responsive and responsible bidder on a per-acre basis for an initial three-month term.

The estimated project value is approximately $30,000, with payment structured on a per-acre basis at a rate to be determined by the winning bid. The solicitation includes a Certified Disadvantaged Business Outreach Plan requirement, encouraging participation from minority-owned, woman-owned, service-disabled veteran-owned, and emerging small businesses. Grayback Forestry, Inc. was the only responsive bidder received for this project. ODFW will provide site access, contact neighboring landowners, notify the Oregon Department of Forestry, and supply necessary mapping and equipment. The agency will apply preferences for Oregon goods and services, recycled materials, and public printing during bid evaluation. Contractors must demonstrate current qualifications to perform prescribed burns and submit detailed references for both their company and key personnel.