00002690 RFP Addendum 1.pdf
PDF 166 KB Posted
- Attached to
- Language Interpretation and Translation Services
- Solicitation number
- 00002690
- Issued by
- Multnomah County, Oregon
About this file
This is an addendum to a Request for Proposals (RFP No. 00002690) issued by the City of Portland, Oregon for Language Interpretation and Translation Services. The addendum modifies the original solicitation specifications and extends the proposal due date from February 19, 2026 to February 26, 2026 at 4:00 p.m. Pacific Time. Prospective vendors may choose to offer one or all of the following services: American Sign Language (ASL) interpretation, interpretation, or translation services. Vendors must clearly identify which services they are offering in their proposals. Resumes for staff mentioned in proposals are required and have been removed from the page count limitation. All interpreters and translators must be physically located within the United States to meet technology security requirements. The RFP proposal packet has been replaced with "Addendum 1 00002690 Proposal Response Packet," and the Civil Rights Disclosure section has been removed from the solicitation.
Vendors may submit custom pricing schedules in place of the schedule provided in the addendum. The City is currently utilizing State of Oregon cooperative contracts for these services and seeks to establish long-term contracts to improve service continuity. Spanish-language services represent the most requested language category, though specific percentage data was not disclosed; historical contractual usage and incumbent supplier information are available in the attachment "City Interpretation and Translation Contracts 2026-02-04." Out-of-state vendors are eligible to propose provided they operate within the United States. While not mandatory, the City prefers professional certifications, testing, and training demonstrating professional competency for interpreters and translators. Human translation is preferred, and human quality assurance is required for any translations generated using artificial intelligence software. Equal Employment Opportunity (EEO) Certification is not required to submit a proposal but becomes mandatory if a vendor is awarded a contract. Personally identifiable information in proposals may be redacted according to Oregon Revised Statutes Chapter 192 procedures.
View the file
Other files
On GovTribe
Work with this file
- Download the original file
- Contacts named in this file
- Similar government files
- Ask GovTribe AI about this file
Text version
Procurement Services City Operations City of Portland, Oregon
@PortlandGov portlandgov
PortlandORGov
ADDENDUM NO. 1
RFP No. 00002690
FOR
Language Interpretation and Translation Services
Bids or Proposals Due: February 26, 2026 before 4:00 p.m. Pacific Time
This Addendum shall provide changes to the specifications for the above-entitled project to be considered by each respondent. This Addendum shall be included within the proposal. Any changes made by this Addendum to said specifications offset only the portion of the words or paragraphs specifically mentioned herein, and the balance of the specifications remain in full force.
It is the responsibility of all respondents to conform to this addendum.
The following language is added to/deleted from the solicitation. New language is in bold AND underline and deleted language is in strikethrough:
1. The RFP Due Date is extended from February 19, 2026 to February 26, 2026.
2. Document “00002690 Language Interpretation and Translation Services RFP Proposal
Packet” is replaced by “Addendum 1 00002690 Proposal Response Packet”.
3. Q: Are vendors required to perform both interpretation and translation services, or can they do just one?
A: Proposers may choose to perform one or all of the services, ASL interpretation, interpretation, or translation. Please make it clear in your proposal which service(s) you are offering. See Addendum 1 00002690 Proposal Response Packet, Proposer Capabilities.
4. Q: Are proposers able to submit their own pricing schedule?
A: Yes. You may use the pricing schedule included in the “Addendum 1 00002690 Proposal Response Packet” or replace it with your own, custom schedule.
5. Q: May the Civil Rights Disclosure section be removed from the solicitation?
A: Yes. The Civil Rights Disclosure section has been removed from “Addendum 1 00002690 Language Interpretation and Translation Services RFP Proposal Packet”.
6. Q: Does the City want resumés for non-interpreter or translator staff?
A: The City wants to see resumés for staff mentioned in your proposal.
Sylvester Donelson, Jr. Tracy Warren Raymond C. Lee Chief Procurement Officer interim Deputy City Administrator Chief Administrative Officer https://twitter.com/PortlandGov https://www.instagram.com/PortlandGov/ https://www.facebook.com/PortlandORGov
7. Q: Are resumés included in the page count?
A: No. Resumés have been removed from the page count.
8. Q: What is the estimated annual spending or total volume of services the City anticipates under this contract? Are historical usage data available? Who are the incumbent vendors providing these services currently?
A: Please see attachment “City Interpretation and Translation Contracts 2026-02-04” for historical contractual usage and incumbent suppliers. If you want more specific data, please submit a formal public records request. It’s likely to take City several hours to locate and pull individual invoices, review each invoice for the specific service utilized, and then collate spend and there will be a cost.
9. Q: Personally Identifiable Information (PII) in resumés or elsewhere in a proposal.
A: If you include information in your proposal that you wish to redact and feel meets the allowances of ORS Chapter 192, please submit two copies of your proposal, one with redactions highlighted. The redacted copy is what is made available to a public records request. If a public records request is made for the unredacted copy, the unredacted proposal and request are subject to a legal review by a City attorney for conformance to State of Oregon redaction law. If a City attorney determines your proposed redactions meet the requirements of ORS Chapter 192, the unredacted copy is protected from public disclosure.
10. Q: Are interpreters/translators required to be physically located within the United States for all assignments?
A: Yes. Due to technology security requirements, all interpreters and translators performing services will need to be located in the United States.
11. Q: Are there particular challenges the City seeks to overcome in rebidding this contract?
A: Yes. The City is currently using the State of Oregon cooperative contracts to provide services and those contracts may or may not be extended according to the State’s needs.
The City wishes to establish long-term contracts for better continuity.
12. Q: The PDF details your expectations for translator KSAs. Where/how do you want us to incorporate responses about translators in your tables?
A: See Addendum 1 00002690 Proposal Response Packet, Project Team.
13. Q: Section 4 has a heading about the company’s capacity to perform work, but the actual question is ask about an optional Task Order software system. Please clarify your objective for Section 4.
A: See Addendum 1 00002690 Proposal Response Packet, Proposer Capabilities, section 3. We have clarified that question.
14. Q: Section 6 asks very specifically about Artificial Intelligence software for translation. Is AI now a pre-requisite or preference for responding to this RFP?
A: No. We prefer human translation and require human QA for any AI software generated translations. See Addendum 1 00002690 Proposal Response Packet, Proposer Capabilities, section 5.
15. Q: Are out-of-state vendors eligible to participate in this solicitation?
A: Yes, as long as a company is within the United States, they are eligible to propose.
16. Q: Is there any local or Oregon-resident business preference applied during evaluation?
A: No.
17. Q: Are there any mandatory business certifications required for proposers (beyond interpreter and translator professional certifications outlined in the RFP)?
A: Mandatory, no, but the City prefers professional certifications, testing, training, etc., that will prove a professional level of competency for interpreters. See Addendum 1 00002690 Proposal Response Packet, Project Team.
18. Q: May proposers submit proposals for only one service category (e.g., written translation only)? If so, is there any evaluation preference for vendors that provide multiple or all service categories? Additionally, are certain services weighted more heavily than others in the evaluation process?
A: You may choose to perform one or all of the described services. There is no additional evaluation or scoring weight given to proposers that state their intention to perform multiple services.
19. Q: Approximately what percentage of the contract volume or spend is attributable to Spanish-language services?
A: Spanish is the most requested language by a large percentage but we don’t have a number. If you want more specific data, please submit a formal public records request. It’s likely to take City several hours to locate and pull individual invoices, review each invoice for the specific service utilized, and then collate spend and there will be a cost.
20. Q: Do we need to get the EEO Certification to participate?
A: Not to submit a proposal. It is required if awarded a contract.
Please direct all questions and concerns to Jeff Blade, Procurement Supervisor, at 503-823-8338 or by email at jeff.blade@portlandoreon.gov.
End of Addendum
SD:jab mailto:jeff.blade@portlandoreon.gov
File details come from the government source that posted it. Updated .