0000 RFL- Bid 1065 - Rogers Free Library Interior Modifications - Project Manual Specifications (1).pdf

PROJECT MANUAL SPECIFICATION

BID DOCUMENTS

(DIVISION 00 - 33)

Rogers Free Library Interior Modification Project

525 Hope Street

Bristol, R.I. 02809 Bid #1065

Town of Bristol, Rhode Island 10 Court Street

Bristol, R.I. 02809

April 2025

RGB #6846

TABLE OF CONTENTS ROGERS FREE LIBRARY

TABLE OF CONTENTS

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DIVISION...... SECTION .................................................................................................................................. PAGES

DIVISION 00 - PROCUREMENT AND CONTRACTING REQUIREMENTS

000002 ......... TOWN OF BRISTOL, INVITATION TO BID DOCUMENT

..................... RI CERTIFICATE OF TAX EXEMPTION

000003 ........ GENETEC SOLE SOURCE DOCUMENTATION

000115 ......... DRAWING LIST

000450 ......... LETTER OF INTENT

000900 ......... BIDDING INTERPRETATION REQUEST FORM

005200 ......... AGREEMENT FORM AIA A101 - 2017

005210 ......... GENERAL CONDITIONS AIA A201 - 2017

006100 ......... BID BOND FORM

006110 ......... PERFORMANCE AND PAYMENT BOND AIA 312

007400 ......... LABOR REQUIREMENTS

008000 ......... SUPPLEMENTARY CONDITIONS

DIVISION 01 - GENERAL REQUIREMENTS

010050 ......... GENERAL REQUIREMENTS FOR EXISTING BUILDINGS

011000 ......... SUMMARY OF THE WORK

012000 ......... PROJECT MEETINGS

012218 ......... UNIT PRICES

012300 ......... ALTERNATES

012500 ......... SUBSTITUTION PROCEDURES

012600 ......... CONTRACT MODIFICATION PROCEDURES

012900 ......... PAYMENT PROCEDURES

013100 ......... PROJECT MANAGEMENT AND COORDINATION

013300 ......... SUBMITTAL PROCEDURES

017100 ......... CLEANING

017300 ......... EXECUTION

017420 ......... CONSTRUCTION WASTE AND DISPOSAL

017700 ......... CLOSEOUT PROCEDURES

017820 ......... OPERATIONS AND MAINTENANCE

DIVISION 04 - MASONRY

045000 ......... MASONRY RESTORATION

DIVISION 06 - WOOD, PLASTICS, AND COMPOSITES

061000 ......... ROUGH CARPENTRY

064020 ......... INTERIOR ARCHITECTURAL WOODWORK

DIVISION 07 - THERMAL AND MOISTURE PROTECTION

070150 ......... PREPARATION FOR RE-ROOFING

072100 ......... SOUND ATTENUATION INSULATION

075423 ......... THERMOPLASTIC POLYOLEFIN (TPO) ROOFING

076200 ......... SHEET METAL FLASHING AND TRIM

078400 ......... FIRESTOPPING

079000 ......... JOINT SEALERS

DIVISION 08 - OPENINGS

081113 ......... HOLLOW METAL DOORS AND FRAMES

081416 ......... FLUSH WOOD DOORS

084300 ......... ALUMINUM ENTRANCES AND STOREFRONTS

087100 ......... DOOR HARDWARE

087113 ......... AUTOMATIC DOOR OPERATORS

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088000 ......... GLASS AND GLAZING

089120 ......... LOUVERS AND VENTS

DIVISION 09 - FINISHES

092220 ......... NON-STRUCTURAL METAL FRAMING

092613 ......... GYPSUM VENEER PLASTERING

092900 ......... GYPSUM BOARD

093000 ......... TILING

095110 ......... ACOUSTICAL CEILINGS

096500 ......... RESILIENT FLOORING

096510 ......... RESILIENT BASE AND ACCESSORIES

096800 ......... CARPETING

097000 ......... ARCHITECTURAL FINISHES

098413 ......... ACOUSTICAL WALL PANELS

099100 ......... PAINTING

DIVISION 10 - SPECIALTIES

101400 ......... SIGNAGE

DIVISION 11 – EQUIPMENT

112429 ......... FACILITY FALL PROTECTION, NON PENETRATING

DIVISION 12 – FURNISHINGS

122413 ......... ROLLER WINDOW SHADES

123661 ......... SIMULATED STONE COUNTERTOPS

DIVISION 13 – SPECIAL CONSTUCTION (NOT USED)

DIVISION 14 – CONVEYING EQUIPMENT (NOT USED)

DIVISION 21 – FIRE SUPPRESSION

SPECIFICATIONS ON SEE SHEET FP800

DIVISION 22 – PLUMBING

SPECIFICATIONS ON SEE SHEET P800

DIVISION 23 – HEATING, VENTILATING, AND AIR CONDITIONING

SPECIFICATIONS ON SEE SHEET M800

DIVISION 25 – INTERGRATED AUTOMATION (NOT USED)

DIVISION 26 – ELECTRICAL

SPECIFICATIONS ON SEE SHEET E800

DIVISION 27 - COMMUNICATIONS

270000 ......... COMMUNICATIONS GENERAL

270528 ......... PATHWAYS FOR COMMUNICATIONS SYSTEMS

270553 ......... IDENTIFICATION FOR TELECOMMUNICATIONS SYSTEMS

270813 ......... TESTING COPPER CABLES

270823 ......... TESTING FIBER OPTIC CABLES

271600 ......... COMMUNICATIONS CORDS DEVICES AND ADAPTERS

DIVISION 28 – ELECTRONIC SAFETY AND SECURITY

280000 ......... SECURITY

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DIVISION 31 – EARTHWORK

SPECIFICATIONS ON SEE SHEETS C001

DIVISION 32 - SITE IMPROVEMENTS

SPECIFICATIONS ON SEE SHEETS C001

END OF TABLE OF CONTENTS

TOWN OF BRISTOL, RI

INVITATION FOR BID

BID #1065

Rogers Free Library Interior Modification Project

TOWN OF BRISTOL, RHODE ISLAND

10 COURT STREET

BRISTOL, RI 02809

Page No.

I. Invitation for Bid

II. Instructions to Bidder

III. Terms and Conditions

IV. Special Provisions for Services

V. Minimum Bid Specifications

VI. Bid Documents to be Returned

VII. Bid Form (Attachment A)

VIII. Non-Collusion Affidavit (Attachment B)

IX. Insurance Coverage (Attachment C)

X. Bidder Statement of Relevant Experience (Attachment D)

NOTICE TO BIDDERS

BID # 1065

The Town of Bristol is requesting sealed bids for Rogers Free Library Interior Modification

Project, in accordance with all terms and specifications contained herein. Sealed proposals will be received at the Town Clerk’s Office, Town Hall, 10 Court Street, Bristol, RI, until:

Twelve (12) o’clock P.M., Local Time May 28, 2025

All Bids received will be publicly opened at this time at Town Hall.

A mandatory pre-bid conference will be held at the Rogers Free Library, 525 Hope Street, Bristol, RI, at 10:00 AM EST on Monday, May 12, 2025.

Instructions, specifications and evaluation criteria may be obtained and responses MUST be filed at the Office of the Town Clerk, 10 Court Street, Bristol, RI 02809. Instructions, specifications and evaluation criteria may also be obtained through the Town’s online bidding system at https://www.bidnetdirect.com/rhode-island/bristolri upon registering and/or logging in as a vendor.

Proposals/Bids (one original marked “MASTER” and one copy) must be submitted in sealed envelopes addressed to the Town Clerk’s Office, Town Hall, 10 Court Street, Bristol, RI 02809, and must be plainly marked in the upper left-hand corner, Rogers Free Library Interior

Modification Project, - Bid #1065”.

Individuals requesting interpreter services for the hearing impaired must notify the Town Clerk’s Office (401) 253-7000 three business days prior to the bid opening.

It is the bidder’s responsibility to see that the bid is delivered within the time and at the place prescribed. Bids received prior to the time of opening will be securely kept, unopened. Bids may be withdrawn upon written request (on the letterhead of the bidder and signed by the person signing the bid) if such request is received prior to the time fixed for opening. Bids may be modified in the same manner. No bid or modification thereof received after the time set for opening will be considered, even if it is determined by the Town that such non-arrival before the time set for the opening was due solely to the delay in the mail for which the bidder is not responsible.

Any bidder taking exception to, or questioning any of the provisions, procedures, conditions or specifications herein stated should make such exceptions known to the undersigned, in writing, not less than five (5) days before the bid opening.

Any change or interpretation made as a result thereof will be published in an addendum and sent to all prospective bidders. Should a bidder still not be satisfied, he may, in the bid, set out and stipulate the exception, with enough explanation to be understood by the Town and, within the stipulation, the INCREASE or DECREASE in the bid price because of the exception shall be stated. The Town may, at its discretion, accept or reject any or all exceptions.

It is required that all supplies and services provided to the Town comply with applicable governmental laws and regulations.

Any payment discount offered shall be for payment within a period of not less than fifteen (15) days.

The work shall meet the requirements and satisfaction of the Town of Bristol, Rhode Island.

The right is reserved, as the interest of the Town may require, to reject any or all bid proposals, to waive any technical defect or informality in bids received, and to accept or reject any bid or portion thereof.

One copy of these papers is furnished to bidders. One complete copy must be attached to the bid if a bid is tendered.

Prevailing Wages:

The successful contractor and sub-contractor(s) shall comply with the provisions of Rhode Island General Laws, (RIGL) Chapter 37 pertaining to the “Prevailing Wage Laws” for all municipal funded projects in excess of one thousand ($1,000) dollars. The RI Department of Labor has accepted the prevailing wage rates as determined by the Federal Wage and Hour Division under the Davis-Bacon Act. A copy of the most current wage decision pertaining to this bid is available from the Director of Labor at 457-1860 or on the website: www.dlt.ri.gov/pw.

As required under RIGL 37-13-13, the successful contractor and/or sub-contractor(s) must certify and submit weekly payroll forms to the Treasurer’s Office. Rules and requirements for prevailing wages and the associated required payroll forms are located at http://www.dlt.ri.gov/pw/pwFormsPubs.htm.

Note: All bidders are responsible for insuring that no alterations have been made to the original bid package. All bid packages and addenda (if any) are located at www.bristolri.gov under “Bid & RFP Opportunities” - or you can contact the Clerk’s Office.

INSTRUCTIONS TO BIDDER

ACCEPTANCE PERIOD. Unless otherwise specified herein, bids are firm for a period of 1 year. If the successful bidder and the Town of Bristol mutually agree, the period of service may be extended for an additional 1 year.

ADDENDA ACKNOWLEDGMENT. Each bid shall include specific acknowledgment in the space provided of receipt of all addenda issued during the solicitation period. Failure to so acknowledge may result in the bid being rejected as not responsive.

AUTHORIZED SIGNATURES. Every bid must be signed by the person or persons legally authorized to bind the Bidder to a contract for the execution of the work. Upon request of the Town of Bristol, any agent submitting a bid on behalf of a Bidder shall provide a current power of attorney certifying the agent’s authority to bind the Bidder. If an individual makes the bid, his or her name, signature, and post office address must be shown. If a firm or partnership makes the bid, the name and post office address of the firm or partnership and the signature of at least one of the general partners must be shown. If a corporation makes the bid, the bid shall show the name of the state under the laws of which the corporation is chartered, the name and post office address of the corporation and the title of the person signing on behalf of the corporation. Upon request of the Town of Bristol, the corporation shall provide a certified copy of the bylaws or resolution of the board of directors showing the authority of the officer signing the bid to execute contracts on behalf of the corporation.

AWARD OF BID. Award will be made to the Bidder offering the lowest qualified, evaluated bid.

CANCELLATION OF SOLICITATION. The Town of Bristol may cancel this solicitation at any time.

COMPLIANCE WITH LAWS. All bids shall comply with current federal, state, and other laws relative thereto.

DEFINITION OF TERMS. For the purposes of this Invitation for Bid, the following definitions will be used:

a. Contractor. Same as Successful Bidder.

b. May. Indicates something that is not mandatory but permissible.

c. Must/Shall. Indicates a mandatory requirement. A bid that fails to meet a mandatory requirement will be deemed non-responsive and not be considered for award.

d. Bidder. The person or firm making the offer.

e. Bid. The offer presented by the Bidder.

f. Should. Indicates something that is recommended but not mandatory. Failure to do what "should" be done will not result in rejection of your bid.

g. Submittal Deadline. The date and time on or before all bids must be submitted.

h. Successful Bidder. The person, contractor, or firm to whom the award is made.

DOCUMENTS TO BE RETURNED WITH BID. Failure to completely execute and submit the required documents before the Submittal Deadline shall render a bid non-responsive. The documents that must be returned by the Submittal Deadline are listed on the form entitled "Bid Documents To Be Returned" and attached hereto.

INK OR TYPEWRITTEN. All information, prices, notations, signatures, and corrections must be in ink or typewritten. Mistakes may be crossed out and corrections typed or printed adjacent to the mistake and initialed in ink by the person signing the bid.

NOMENCLATURES. The terms Successful Bidder, Successful Contractor, and Contractor may be used interchangeably in these specifications and shall refer exclusively to the firm with whom the Town of Bristol enters into a contract because of this solicitation.

NON-COLLUSION AFFIDAVIT. Bidders are required to submit a Non-Collusion Affidavit with their Bids. See Attachment B. If there is reason to believe that collusion exists among the Bidders, the Town of Bristol may refuse to consider bids from participants in such collusion.

OPENING OF BIDS. All bids, irrespective of irregularities or informalities, will be opened and the names of the Bidders and proposed prices will be publicly read aloud at the Submittal Deadline.

All interested persons are invited to be present at the opening and reading of bids.

a. Postponement of Opening. The Town of Bristol reserves the right to postpone the Submittal Deadline and opening of bids any time before the date and time announced in the Invitation for Bids or subsequent addenda.

PRICE DISCREPANCIES. In the event that there are unit price items in a bid schedule and the "amount" indicated for a unit price of an item does not equal the product of the unit price and quantity listed, the unit price shall govern and the amount will be corrected accordingly. If there is more than one item in a bid schedule, and the total indicated for the schedule does not agree with the sum of prices of the individual items, the prices given for the individual items shall govern and the total for the schedule will be corrected accordingly. The Bidder will be bound by said corrections.

PRICES. All Bids shall give the prices proposed, both in writing and in figures, shall give all other information requested herein, and shall be signed by the Bidder’s authorized representative.

Bid prices shall include everything necessary for the completion and fulfillment of the contract.

BID FORMS/SUBMITTAL. Bids should be clearly labeled and submitted in a sealed envelope or box bearing the name of the Bidder and Bid number. Bidder’s authorized representative must properly initial any erasures or alterations of any kind. Bids that contain omissions or improper erasures or irregularities may be rejected. No oral, electronic, telegraphic, or telephonic bids or modifications will be considered.

a. Forms. Bids must be submitted on the form in Attachment A.

b. Copies. One (1) original bid marked “MASTER “and one (1) identical copy must be submitted on or before the Submittal Deadline.

c. Discrepancies. If discrepancies are found between the original and copy, the original

"MASTER" will provide the basis for resolving such discrepancies. If one document is not clearly marked “MASTER", the Town of Bristol reserves the right to use the original as the Master.

BID CONTENT. Bidder must describe in detail how they will meet the requirements of this Bid, and may provide additional related information with his bid. Bids should be straightforward and concise. Emphasis should be concentrated on conforming to the Bid instructions, responding to the Bid requirements, and on providing a complete and clear description of the offer. If a complete response cannot be provided without referencing supporting documentation, the bidder must provide such documentation with the bid indicating where the supplemental information can be found.

The Town of Bristol is not liable for any costs incurred by Bidders before entering into a formal contract. Costs of developing the bids or any other such expenses incurred by the Bidder in responding to the Bid, are entirely the responsibility of the Bidder, and shall not be reimbursed in any manner by the Town of Bristol.

BID MODIFICATIONS. Any Bidder who wishes to make modifications to a bid already received by the Town of Bristol must withdraw his bid in order to make the modifications. Withdrawals must be made in accordance with the terms and conditions of this solicitation (see Bid Withdrawal). All modifications must be made in ink, properly initialed by Bidder’s authorized representative, executed, and submitted in accordance with the terms and conditions of this solicitation. It is the responsibility of the Bidder to ensure that modified or withdrawn bids are resubmitted before the Submittal Deadline.

BID WITHDRAWAL. Bidders' authorized representative may withdraw bids only by written request received before the Submittal Deadline.

BIDDER'S BACKGROUND. Bidder must provide a company profile. Information shall include:

a. Company ownership. If incorporated, the state in which the company is incorporated and the date of incorporation.

b. Location of the company offices.

c. Number of employees both locally and nationally.

d. Location(s) from which employees will be assigned.

e. Name, address, and telephone number of the Bidder’s point of contact for a contract resulting from this Bid.

f. Company background/history and why Bidder is qualified to provide the services described in this Bid.

g. Length of time Bidder has been providing services described in this BID.

Please provide a brief description.

Bidder must include in his bid a complete disclosure of any alleged significant prior or ongoing contract failures, any civil or criminal litigation or investigation pending which involves the Bidder or in which the Bidder has been judged guilty or liable. Failure to comply with the terms of this provision will disqualify any bid. The Town of Bristol reserves the right to reject any bid based upon the Bidder’s prior history with the Town of Bristol or with any other party, which documents, without limitation, unsatisfactory performance, adversarial or contentious demeanor, significant failure(s) to meet contract milestones or other contractual failures.

BIDDER'S REFERENCES. Bidders should provide a minimum of three (3) references from similar projects performed within the last five years. Information provided shall include:

a. Client/Business name;

b. Project description;

c. Project dates (starting and ending);

d. Client/Business project manager name and telephone number.

PUBLIC RECORDS. Rhode Island law provides that municipal records shall at all times be open for personal inspection by any person. Information and materials received by the Town of Bristol in connection with a Bid response shall be deemed to be public records subject to public inspection upon award, recommendation for award, or 10 days after bid opening, whichever occurs first. However, certain exemptions to the public records law are statutorily provided. If the Bidder believes any of the information contained in his or her response is exempt from the Public Records Law, then the Bidder, must in his or her response, specifically identify the material which is deemed to be exempt and cite the legal authority for the exemption, otherwise, the Town of Bristol will treat all materials received as public records.

QUALIFICATION OF BIDDERS. Each Bidder shall be skilled and regularly engaged in the general class or type of work called for under the contract. The Bidders experience shall be set forth and submitted on the form provided herewith. It is the intention of the Town of Bristol to award a contract to a Bidder who furnishes satisfactory evidence that the Bidder has the requisite experience, ability, sufficient capital, and facilities to enable the Bidder to prosecute the work successfully and properly, and to complete it within the time specified in the contract. To determine the degree of responsibility to be credited to the Bidder, the Town of Bristol will weigh any evidence that the Bidder has performed satisfactorily other contracts of like nature, magnitude and comparable difficulty and comparable rates of progress. In selecting the lowest responsive and responsible Bidder, consideration will be given not only to the financial standing but also to the general competency of the Bidder for the performance of the work covered and/or specified in the contract documents. To this end, each Bid shall be supported by a statement of the Bidder’s experience on the form entitled “Bidder’s Experience”, which is a part of the contract documents.

QUESTIONS AND COMMENTS. Questions and comments regarding this solicitation must be submitted in writing, to Nicholas Toth, Planner (ntoth@bristolri.gov) and Deborah

D'Agostino, Job Captain (DDAgostino@rgb.net) via email no later than Noon EST five (5) business days before the Submittal Deadline. The questioner's company name, address, phone and email, and contact person must be included with the questions or comments. Answers, if any, made by the Town of Bristol, will be posted to the Town’s website as an addendum and electronic notification will be sent to all registered, prospective bidders.

REJECTION OF BIDS, WAIVER OF INFORMALITIES. The right is reserved, as the interest of the Town may require, to reject any or all bid proposals, to waive any technical defect or informality in bids received, and to accept or reject any bid or portion thereof. The Town reserves the right to reject the Bid of any Bidder who previously failed to perform adequately for the Town of Bristol or any other governmental agency. The Town expressly reserves the right to reject the Bid of any Bidder who is in default on the payment of taxes, licenses or other monies due the Town of Bristol.

SIGNATURES. An individual who is authorized to bind the Bidder must sign the bid.

SUBMITTAL DEADLINE. The Submittal Deadline is indicated on page 2 of this document. Bids must arrive in the Town Clerk’s Office, Town of Bristol, 10 Court Street, Bristol, RI 02809. The receiving time in the Town Clerk’s Office will be the governing time for acceptability of bids.

TAXES, EXEMPT. The Town of Bristol is exempt from Federal Excise and State Sales

Tax. If requested, the Town of Bristol will furnish exemption certificates when the successful bidder submits invoices for payment.

TERMS OF THE OFFER. The Town of Bristol reserves the right to negotiate final contract terms with any Bidder selected. The contract between the parties will consist of the Bid together with any modifications thereto, the awarded Bidder’s bid, and all modifications and clarifications that are submitted at the request of the Town of Bristol during the evaluation and negotiation process. In the event of any conflict or contradiction between or among these documents, the documents shall control in the following order of precedence: the final executed contract, the Bid, any modifications and clarifications to the awarded Bidder’s bid, and the awarded Bidder’s bid. Specific exceptions to this general rule may be noted in the final executed contract. Bidder understands and acknowledges that the representations above are material and important, and will be relied on by the Town of Bristol in the evaluation of the bid. Bidder misrepresentation shall be treated as fraudulent concealment from the Town of Bristol of the facts relating to the bid.

TERMS AND CONDITIONS

ASSIGNMENT OF RIGHTS OR OBLIGATIONS. Except as noted hereunder, Successful Bidder may not assign, transfer or sell any rights or obligations resulting from this solicitation without first obtaining the specific written consent of the Town of Bristol.

ATTORNEY FEES. In the event a suit or action is instituted in connection with any controversy arising out of this contract, the prevailing party shall be entitled to receive, in addition to its costs, such sum as the court may adjudge reasonable as to attorney’s fees and costs.

AUTHORITY OF THE TOWN. Subject to the power and authority of the Town of Bristol as provided by law in this contract, the Town of Bristol shall in all cases determine the quantity, quality, and acceptability of the work, materials and supplies for which payment is to be made under this contract. The Town of Bristol shall decide the questions that may arise relative to the fulfillment of the contract or the obligations of the contractor hereunder.

CANCELLATION OF THE CONTRACT. Without cause, the Town of Bristol may cancel this contract at any time with thirty- (30) days written notice to the supplier/contractor. With cause, the Town of Bristol may cancel this contract at any time with ten- (10) days written notice to the Bidder. Cancellation for cause shall be at the discretion of the Town of Bristol and shall be, but is not limited to, failure to supply the materials, or service specified within the time allowed or within the terms, conditions or provisions of this contract. The successful Bidder may not cancel this contract without prior written consent of the Town of Bristol Town Administrator.

CHANGES IN WORK. The Town of Bristol may, at any time work is in progress, by written order, make alterations in the terms of work as shown in the specifications, require the performance of extra work, decrease the quantity of work, or make such other changes as the Town of Bristol may find necessary or desirable. The Contractor shall not claim forfeiture of contract by reasons of such changes by the Town of Bristol. Changes in work and the amount of compensation to be paid to the Contractor for any extra work as so ordered shall be determined upon mutual agreement with Contractor.

COMPLIANCE WITH OR DEVIATION FROM SPECIFICATIONS. Bidder hereby agrees that the material, equipment or service offered will meet all the requirements of the specifications in this solicitation unless deviations from them are clearly indicated in the Bidder’s response. Bidder may submit an attachment entitled “Exceptions to Specifications”, which must be signed by Bidder’s authorized representative. An explanation must be made for each item in which an exception is taken, giving in detail the extent of the exception and the reason for which it is taken. Bids failing to comply with this requirement will be considered non-responsive. Submittal of brochure or other manufacturer literature is desirable but may not be a substitution for this requirement.

CONTRACT INCORPORATION. This contract embodies the entire contract between the Town of Bristol and the Contractor. The parties shall not be bound by or be liable for any statement, representation, promise, inducement or understanding of any kind or nature not set forth herein.

No changes, amendments, or modifications of any of the terms or conditions of the contract shall be valid unless reduced to writing and signed by both parties. The complete contract shall include the entire contents of the Bid solicitation, all addenda, all of Bidder’s successful submittal, supplemental agreements, change orders, performance bond(s), and any and all written agreements which alter, amend or extend the contract.

FORMATION OF CONTRACT. Bidder’s signed Bid and Town of Bristol’s written acceptance shall constitute a binding contract.

LAWS GOVERNING CONTRACT. This contract shall be in accordance with the laws of the State of Rhode Island and Providence Plantations. The parties stipulate that this contract was entered into in the County of Bristol, in the State of Rhode Island and Providence Plantations.

The parties further stipulate that the County of Bristol, Rhode Island, is the only appropriate forum for any litigation resulting from a breach hereof or any questions risen here from.

SEVERABILITY. If any provisions, or portion of any provision, of this contract are held invalid, illegal or unenforceable, they shall be severed from the contract and the remaining provisions shall be valid and enforceable.

SPECIFICATIONS, CHANGES TO. The parties shall not be bound by or be liable for any statement, representation, promise, inducement or understanding of any kind or nature not set forth herein or by written amendment. No changes, amendments, or modifications of any of the terms or conditions of the specification shall be valid unless reduced to writing and signed by both parties.

SPECIFICATIONS, DEFINITION. The term "specification" or "Bid specification" as used in this solicitation shall be interpreted to mean all the pages that make up this solicitation.

SPECIAL PROVISIONS FOR SERVICES

CONTRACTOR, DEFINITION. The term "Contractor" refers to the party entering into a contract with the Town of Bristol as a result of this solicitation.

COOPERATION BETWEEN CONTRACTORS. The Town of Bristol reserves the rights to contract for and perform other or additional work on or near the work covered by these specifications. When separate contracts are let within the limits of any one project, each contractor shall conduct his work so as not to interfere with or hinder the progress or completion of the work being performed by other contractors. Contractors working on the same project shall cooperate with each other as directed. Each contractor involved shall assume all liability, financial or otherwise, in connection with his contract and shall protect and save harmless the Town of Bristol from any and all damages or claims that may arise because of inconvenience, delays, or loss experienced by him because of the presence and operations of other contractors working within the limits of the same project.

COORDINATION WITH AGENCIES. The Contractor shall coordinate his activities with the proper regulatory agencies and have their representative on site at the proper times.

DAMAGE. The contractor shall be held responsible for any breakage, loss of the Town of Bristol’s equipment or supplies through negligence of the contractor or his employee while working on the Town of Bristol’s premises. The contractor shall be responsible for restoring or replacing any equipment, facilities, etc. so damaged. The contractor shall immediately report to the Town of Bristol any damages to the premises resulting from services performed under this contract. Failure or refusal to restore or replace such damaged property will be a breach of this contract.

INSURANCE REQUIREMENT. Within ten (10) consecutive calendar days of award of contract, Successful Bidder must furnish the Town of Bristol with the Certificates of Insurance proving coverage as specified in “Bidder’s Statement Regarding Insurance Coverage” and naming the Town of Bristol, its officers and agents, Additional Insured by endorsement. The “Bidder’s Statement Regarding Insurance Coverage” is Attachment C.

REJECTION OF WORK. Contractor agrees that the Town of Bristol has the right to make all final determinations as to whether the work has been satisfactorily completed.

RIGHTS RESERVED. (a) Rejection of Work. Contractor agrees that the Town of Bristol has the right to make all final determinations as to whether the work has been satisfactorily completed. (b) Completion of Work. If Contractor fails to comply with the conditions of the contract, or fails to complete the required work or furnish the required materials within the time stipulated, the Town of Bristol reserves the right to purchase in the open market, or to complete the required work, at the expense of the Contractor.

MINIMUM BID SPECIFICATIONS

See attached Specifications.

BID DOCUMENTS TO BE RETURNED

The following documents must be completed and submitted on or before the Submittal Deadline for the Bid to be considered complete:

1. Bid Form

2. Non-Collusion Affidavit

3. Bidder’s Statement Regarding Insurance Coverage

4. Bidder’s Statement of Relevant Experience

Additional information to be provided:

1. Company ownership. If incorporated, the State in which the company is incorporated and the date of incorporation.

2. Location of the company offices.

3. Number of employees both locally and nationally.

4. Location(s) from which employees will be assigned.

5. Name, address, and telephone number of the Bidder’s point of contact for a contract resulting from this Bid.

6. Company background/history and why Bidder is qualified to provide the services described in this Bid.

7. Length of time Bidder has been providing services described in this Bid. Please provide a brief description.

Responses to Bids must be submitted on preprinted forms supplied with this Bid. One (1) original bid marked “MASTER” and one (1) copy must be submitted on or before the Submittal Deadline.

Attachment A

BID FORM

Bid Amount:___________________________________________________________________

NAME AND ADDRESS OF BIDDING FIRM:

I herein agree to abide by all requirements as detailed in the “Invitation for Bid #1065”.

Signature: _______________________________

Printed Name & Title: ___________________________________

Date: __________________

ATTACHMENT B

Non-COLLUSION AFFIDAVIT

To Be Completed, Notarized, and Submitted With Bid

State of Rhode Island County of Bristol

“________________________________________________, Bidder, being first duly sworn, deposes and says that he or she is Owner of the party making the foregoing bid that the bid is not made in the interest of, or on behalf of, any undisclosed person, partnership, company, association, organization, or corporation; that the bid is genuine and not collusive or sham; that the Bidder has not directly or indirectly induced or solicited any other Bidder to put in a false or sham bid, and has not directly or indirectly colluded, conspired, connived, or agreed with any Bidder or anyone else to put in a sham bid, or that anyone shall refrain from bidding; that the Bidder has not in any manner, directly or indirectly, sought by agreement, communication, or conference with anyone to fix the bid price of the Bidder or any other Bidder, or to fix any overhead, profit, or cost element of the bid price, or of that of any other Bidder, or to secure any advantage against the public body awarding the contract of anyone interested in the proposed contract; that all statements contained in the bid are true; and further, that the Bidder has not , directly or indirectly, submitted his or her bid price or any breakdown thereof, or the contents thereof, or divulged information or data relative thereto, or paid, and will not pay, any fee to any corporation, partnership, company association, organization, bid depository, or to any member or agent thereof to effectuate a collusive or sham bid."

Date (Signed at)

Bidder name Authorized Representative (Person, Firm, Corp.)

Address Representative's Name

City, State, Zip Representative's Title

ATTACHMENT C

BIDDER'S STATEMENT

REGARDING INSURANCE COVERAGE

BIDDER HEREBY CERTIFIES that the Bidder has reviewed and understands the insurance coverage requirements specified in the Invitation for Bid No. 1065, Rogers Free Library

Interior Modification Project. Should the Bidder be awarded the contract for the work, Bidder further certifies that the Bidder can meet the specified requirements for insurance and agrees to provide the Town with a certificate of insurance which names the Town of Bristol as an Additional Insured for the work specified.

Insurance Required:

• Workman’s Compensation in compliance with statutory limits

• Comprehensive General Liability Insurance of at least $1,000,000.

Name of Bidder (Person, Firm, or Corporation)

Signature of Bidder's Authorized Representative

Name & Title of Authorized Representative

Date of Signing

ATTACHMENT D

BIDDER STATEMENT OF RELEVANT EXPERIENCE

List three (3) references for which your firm provided service within the last five years.

I hereby certify that I have performed the work listed below.

Signature of Bidder

DESCRIPTION DATES CONTRACT

AMOUNT

CUSTOMER

CONTACT

CUSTOMER

TELEPHONE

SECTION 00 00 03 ROGERS FREE LIBRARY

GENETEC SOLE SOURCE DOCUMENT

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SECTION 00 00 03 – GENETEC SOLE SOURCE DOCUMENT

The town of Bristol R.I. hereby includes the following document indicating Genetec System to be used as the sole source for security so that the library will be compatible with existing systems and facilities within the town.

END OF SECTION 00 00 03

Town of Bristol, Rhode Island Department of Community Development

10 Court Street

Bristol, RI 02809 www.bristolri.gov

401-253-7000

To Whom It May Concern:

Due to the use of Genetec security systems throughout town facilities, the Town of

Bristol requests that no substitutions be made for Genetec equipment as specified for the following reasons:

1. The Town of Bristol RI requires all security related systems to connect to the

Genetec system in the town hall

2. The Genetec equipment must be compatible with the Bristol Genetec system in the town hall.

3. The access control panels in remote buildings must be manufactured by

Genetec

4. All video surveillance equipment must be compatible with the Genetec system at the Town Hall.

5. All video surveillance equipment must be connected to and programmed into the Genetec system at the town hall. All cameras must meet the requirements of the Genetec system for complete compatibility and software in the Genetec system at the town hall.

6. Genetec systems are available under RI MPA 419, under contract for ADT

Commercial/Everon

The equipment must be sole sourced from Genetec or Genetec’s distribution suppliers and be the most up to date equipment and software that Genetec has in their offerings at the time of installation

Sincerely, Nicholas Toth

Planner/HDC Coordinator

Department of Community Development

SECTION 00 01 15 ROGERS FREE LIBRARY

DRAWING LIST

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DOCUMENT

000115 - LIST OF DRAWING SHEETS

1.1 LIST OF DRAWINGS

A. Drawings: Drawings consist of the Contract Drawings and other drawings listed on the Table of Contents page of the separately bound drawing set titled Rogers Free Library – Interior Modifications and April 21, 2025, as modified by subsequent Addenda and Contract modifications.

B. The General Conditions, Supplementary Conditions and applicable portions of Division 1 of the specifications are a part of this Section, which shall consist of all labor, equipment and materials necessary to complete all project meeting work indicated on the drawings and herein specified.

1.2 CONTRACT LIST OF DRAWINGS:

CIVIL

C001 GENERAL NOTES AND LEGEND

C100 EXISTING CONDITIONS AND SITE PREP. PLAN

C200 SITE PLAN

ARCHITECTURAL

COVER SHEET

G001 ABBREVIATIONS & SYMBOLS

A010 CODE REVIEW

A030 WALL CONSTRUCTION TYPES

D100 DEMOLITION PLAN

D101 DEMOLITION PLAN

D102 DEMOLITION REFLECTED CEILING PLAN & ROOF PLAN

A100 FLOOR PLANS

A101 FLOOR PLANS

A102 ROOF PLAN AND DETAILS

A300 ENLARGED MAKERSPACE PLAN AND ELEVATIONS

A301 ENLARGED MEZZANINE PLAN AND ELEVATIONS

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A500 EXTERIOR DETAILS

A600 REFLECTED CEILING PLANS

A800 TYPICAL INTERIOR DETAILS

A810 INTERIOR CASEWORK DETAILS

A900 FINISH SCHEDULES

A901 FINISH PLAN

A910 DOOR & GLAZING SCHEDULES

A920 DOOR DETAILS

PLUMBING

P000 PLUMBING LEGEND & ABREVIATIONS

P202 PLUMBING WASTE & VENT – SECOND FLOOR

P203 PLUMBING WASTE & VENT – THIRD FLOOR

P303 PLUMBING WATER & GAS – THIRD FLOOR

P700 PLUMBING SCHEDULES & DETAILS

P800 PLUMBING SPECIFICATIONS

FIRE PROTECTION

FP000 FIRE PROTECTION LEGEND & ABBREVIATIONS

FP103 FIRE PROTECTION DEMOLITION – THIRD FLOOR

FP203 FIRE PROTECTION – THIRD FLOOR

FP800 FIRE PROTECTION SPECIFICATIONS

MECHANICAL

M000 MECHANICAL LEGENDS & ABBREVIATIONS

M101 MECHANICAL DEMOLITION – FIRST FLOOR

M102 MECHANICAL DEMOLITION – SECOND FLOOR

M103 MECHANICAL DEMOLITION – THIRD FLOOR

M105 MECHANICAL DEMOLITION – ROOF

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M201 MECHANICAL - FIRST FLOOR

M202 MECHANICAL - SECOND FLOOR

M203 MECHANICAL – THIRD FLOOR

M205 MECHANICAL – ROOF

M600 MECHANICAL DETAILS

M601 MECHANICAL DETAILS (CONT.)

M700 MECHANICAL SCHEDULES

M800 MECHANICAL SPECIFICATIONS

M801 MECHANICAL SPECIFICATIONS (CONT.)

ELECTRICAL

E100 ELECTRICAL LEGENDS & ABBREVIATIONS

E101 ELECTRICAL DEMOLITION – FIRST FLOOR

E102 ELECTRICAL DEMOLITION – SECOND FLOOR

E103 ELECTRICAL DEMOLITION – THIRD FLOOR

E104 ELECTRICAL DEMOLITION – ROOF

E203 ELECTRICAL LIGHTING – THIRD FLOOR

E301 ELECTRICAL POWER & SYSTEMS – FIRST FLOOR

E302 ELECTRICAL POWER & SYSTEMS – SECOND FLOOR

E303 ELECTRICAL POWER & SYSTEMS – THIRD FLOOR

E304 ELECTRICAL POWER & SYSTEMS – ROOF

E403 ELECTRICAL FIRE ALARM – THIRD FLOOR

E700 ELECTRICAL SCHEDULES

E701 ELECTRICAL DETAILS

E800 ELECTRICAL SPECIFICATIONS

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TELECOMMUNICATIONS

TT001 TELECOM LEGEND & ABBREVIATIONS

TT100 TELECOM FIRST FLOOR PLAN

TT101 TELECOM SECOND & THIRD FLOOR PLANS

TT201 TELECOM RISER DIAGRAM

TT301 TELECOM DETAILS

SECURITY

TY001 SECURITY LEGEND AND ABBREVIATIONS

TYD100 SECURITY FIRST FLOOR DEMOLITION PLAN

TYD101 SECURITY SECOND & THIRD FLOOR DEMOLITION PLANS

TY100 SECURITY FIRST FLOOR PLAN

TY101 SECURITY SECOND & THIRD FLOOR PLANS

TY201 SECURITY RISER DIAGRAMS

TY301 SECURITY DETAILS

END OF SECTION 00 01 15

SECTION 00 04 50 ROGERS FREE LIBRARY

LETTER OF INTENT

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SECTION 00 04 50 - LETTER OF INTENT

TO: Town of Bristol, Rhode Island Bristol Free Library

525 Hope Street Bristol, Rhode Island 02809

FOR: ______________________________________

This is to advise you that the ____________________________________________________________ (Legal Name of Surety) who is authorized to do business in the State of Rhode Island, is prepared to execute a Performance Bond and Labor and Material Payment Bond, AIA Document A312, each in the amount of 100 percent of the Contract, for the:

(Legal Name of General Bidder) should they be awarded a contract for the construction of the ___________________________________

(Name of Surety)

By:________________________________________ (Authorized Representative)

Title:_______________________________________

Print or Type name: ___________________________

Date: ___________________________

END OF SECTION 000450

SECTION 00 09 00 ROGERS FREE LIBRARY

BIDDING INTERPRETATION REQUEST FORM

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SECTION 00 09 00 - BIDDING INTERPRETATION REQUEST FORM

TO: RGB Architects 50 Holden Street Providence, Rhode Island 02908

Project: Rogers Free Library Interior Modifications

In accordance with Article 3 of the Instructions to Bidders, the undersigned Bidder requests clarification and/or interpretation of the following:

Referring to Drawing No. ________________; and/or:

Specification Section __________, Page No. ____, Line No. _______________;

Referring to Drawing No. ________________; and/or

Specification Section __________, Page No. ____, Line No. _______________;

Referring to Drawing No. ________________; and/or

Specification Section __________, Page No. ____, Line No. _______________;

Requested By: ______________________________________________

Address of Bidder: __________________________________________

Date: _____________________

END OF SECTION 00 09 00

SECTION 00 52 00 ROGERS FREE LIBRARY

AGREEMENT FORM

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SECTION 00 52 00 - AGREEMENT FORM

AIA Document A101 Standard Form of Agreement Between Owner and Contractor where the basis of payment is a Stipulated Sum, 2017 Edition, as amended, forms the basis of the Contract between the Owner and the Contractor and is included, following this page, as an integral part of the Bid Documents.

Provisions that are not so amended or supplemented remain in full force and effect.

The Contractor shall note that Section 008000 entitled “Supplementary Conditions” has additionally modified AIA A201 - General Conditions of the Contract for Construction and therefore accepts those modifications.

END OF SECTION 00 52 00

SECTION 00 52 10 ROGERS FREE LIBRARY

GENERAL CONDITIONS CONTRACT

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SECTION 00 52 10 – GENERAL CONDITIONS CONTRACT

AIA Document A201 - 2017 General Conditions of the Contract for Construction

The DRAFT document as amended forms the basis of the Contract for Construction between the Owner, Architect, and Contractor. This is included, following this page, as a part of the Bid Documents.

Provisions not so amended or supplemented remain in full force and effect.

END OF SECTION 00 52 10

SECTION 00 61 00 ROGERS FREE LIBRARY

BID BOND FORM

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SECTION 00 61 00 – BID BOND FORM

BID BOND

AIA Document A310 - Bid Bond - 2010 Edition is included, following this page, as an integral part of the Bid documents, and issues of this form signed and executed by the successful Bidder and Surety, will be bound into the executed Contract copies of the Project Manual.

END OF SECTION

SECTION 00 61 10 ROGERS FREE LIBRARY

PERFORMANCE BOND; PAYMENT BOND

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SECTION 00 61 10 - PERFORMANCE BOND AND PAYMENT BOND

PERFORMANCE BOND

AIA Document A312 - Performance Bond - 2010 Edition is included, following this page, as an integral part of the Bid documents, and issues of this form signed and executed by the successful Bidder and Surety, will be bound into the executed Contract copies of the Project Manual.

PAYMENT BOND

AIA Document A312 - Payment Bond - 2010 Edition is included, following this page, as an integral part of the Bid Documents, and issues of this form, signed and executed by the successful Bidder and Surety, will be bound into the executed Contract copies of the Project Manual

END OF SECTION

SECTION 00 74 00 ROGERS FREE LIBRARY

LABOR REQUIREMENTS

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SECTION 007400 – LABOR REQUIREMENTS

Wage Determination

1. Bids are subject to Rhode Island General Law 37-13 as determined by the Rhode Island

Department of Labor and Training.

2. Davis Bacon and related Acts. The contractor must comply with the minimum rates for wages for laborers and mechanics as determined by the Secretary of Labor in accordance with the provisions of the Davis-Bacon and Related Acts. The Contractor must provide written certification that they and their subcontractors have complied with the requirements of the Davis-bacon and related Acts for the period during which the work was performed.

3. See Town of Bristol, R.I. Invitation to Bid document for additional requirements.

END OF SECTION 00 74 00

SECTION 00 80 00 ROGERS FREE LIBRARY

SUPPLEMENTARY CONDITIONS

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SECTION 00 80 00 - SUPPLEMENTARY CONDITIONS

A. INTRODUCTION

The following supplements modify the "General Conditions of the Contract for Construction", AIA Document A201-2017. Where a portion of the General Conditions is modified or deleted by the Supplementary Conditions, the unaltered portions shall remain in effect.

B. OTHER CONDITIONS

Should additional conditions be required for the work of this Project, they shall be included in that portion of this Project Manual directly following these Supplementary Conditions;

and with their inclusion become a part of the Contract for this work.

C. REFERENCE TO DIVISION 1

Where provisions of the General Conditions relate to project administrative or work-related requirements of the Contract, those paragraphs are may have additional Requirements or Conditions, specified in Division 1, "General Requirements" of the Specifications.

ARTICLE 1 - GENERAL PROVISIONS

Add the following sub-paragraphs to 1.1:

1.1.9 Miscellaneous Definitions.

1.1.9.1 The term "product" includes materials, systems and equipment.

1.1.9.2 Where "as shown", "as indicated", "as detailed", or words of similar import are used, it shall be understood that references to the drawings accompanying this specification is made, unless otherwise stated. Where "as directed", "as required", "as permitted", "approved", "acceptance", or words of similar import are used, it shall be understood that the direction, requirement, permission, approval or acceptance of the Architect is intended, unless stated otherwise. As used herein, "provide" shall be understood to mean "provide complete in place" that is, "furnish and install".

Add the following Paragraph 1.7:

1.7 AVAILABILITY OF CADD DRAWING FILES

1.7.1 After award and upon request, the electronic "Computer-Aided Drafting and Design (CADD)" drawing files will be made available to the Contractor for his/her/their use in preparation of his/her/their construction coordination and shop drawings related to the referenced contract, and subject to the following terms and conditions. Coordinate with Section 013300 – SUBMITTAL PROCEDURES of the Project Manual.

1.7.1.1 The files and/or disk(s) may contain information submitted, in part, by others. While this information is believed to be reliable, there may be occasional inconsistencies due to the transfer of electronic data from our master file to the disk(s), as well as in the transfer of

© RGB - 6846 Section 00 80 00 - Page 2 of 12 disk data to your system. Thus, RGB is not responsible for its accuracy, or for errors or omissions, which may have been incorporated into the resultant documents, nor does it make any warranties, expressed or implied, of merchantability or for fitness for a particular purpose.

1.7.1.2 Data contained on these electronic files shall not be used for any purpose other than as a convenience in coordination of the work and the preparation of the shop drawings for the referenced project.

1.7.1.3 Any other use, without the express written permission of the Architect, shall be at the sole risk of the Contractor and without liability or legal exposure to the Architect.

1.7.1.4 The Contractor shall make no claim and waives to the fullest extent permitted by law, any claim or cause of action of any nature against the Architect, its agents or sub consultants that may arise out of, or in connection with, the Contractor’s or his agent’s use of these electronic files. By opening the files, the Contractor shall, to the fullest extent permitted by law, agrees to fully indemnify and hold the Architect and his consultants harmless against all damages, liabilities or costs, including reasonable attorney's fees and defense costs, arising out of or resulting from the use of these electronic files.

1.7.1.5 These electronic CADD drawing files are not construction documents. Differences may exist between the CADD files and the corresponding construction documents.