000 - Addendum No 2 - 2025-01-20.pdf

Richmond, MI, Contract 2025-LIB-1, Addendum No. 2, January 20, 2025 Page 1

CITY OF RICHMOND, MICHIGAN

LOIS WAGNER MEMORIAL LIBRARY

EXPANSION/RENOVATION FEASIBILITY STUDY

CONTRACT 2025-LIB-1

Addendum No. 2 January 20, 2025

To Prospective Bidders:

Information disclosed and/or questions raised since issuing Bidding Documents require that changes in or interpretations of these Bidding Documents be made as noted below. This Addendum No. 2 forms a part of the Contract Documents and modifies the original Bidding Documents. All provisions of the Bidding Documents, which are not so amended, remain in full force and effect.

CLARIFICATIONS

A pre-proposal meeting was held on January 14, 2025. A copy of the sign-in sheet is attached as Enclosure No.

1 of this Addendum No. 2. The following clarifications are in response to questions asked at the pre-proposal meeting.

1. The existing, recorded parcel description and dimensions for the library property are not correct. The

Richmond Community School District deeded additional land to the City of Richmond prior to the 1992 library expansion, however, the transfer was never recorded. The City and the School District are resolving the issue. The aerial image and existing building layout displayed at the pre-proposal meeting are attached as Enclosure No. 2 of this Addendum No. 2. The distance from the library building to the actual property lines are as follows:

a) 25’ to the West line

b) 60’ to the South line

c) 120’ to the North line

2. The library property is surrounded by the School District. There is no ability to obtain additional land for a library expansion beyond what is shown on the aerial image in Enclosure No. 2.

3. A space needs study of the existing building was recently completed. The study is attached as Enclosure

No. 3 of this Addendum No. 2.

4. The primary concern with the current library is the lack of space for all library uses. All library programming is currently held in-house. There are no significant issues with infrastructure (electric, HVAC, etc) within the existing building.

5. The library is funded by the City of Richmond with additional funding through an operating milage from

Richmond township. Funding is available for the completion of a feasibility study. Funding for a building expansion is part of the City’s capital outlay. The City recently received a significant donation for the project.

6. This Contract will assist the City with establishing a construction budget and timeline for construction.

Assistance with grant writing and identification of funding sources in not a part of the scope of this contract.

7. The current library building was constructed in 1974 with an addition in 1992. A proposed building expansion is expected to blend well with the existing structure.

Richmond, MI, Contract 2025-LIB-1, Addendum No. 2, January 20, 2025 Page 2

8. The Lois Wagner Memorial Library is a Class III library serving the City of Richmond, Richmond

Township, Columbus Townhip, and Casco Township. Available information regarding use of the building is attached as Enclosure No. 4 of this Addendum No. 2.

9. The library does not have any formal programming with the School District. 3rd grade classes visit the library annually to obtain library cards.

10. Richmond City Council and the Library Board are represented on the Feasibility Study Committee. The awarded firm will interact with the Committee only.

11. Proposals shall be submitted with a “not to exceed” proposal amount with a schedule of billable rates and work hours used to determine the proposal amount.

12. Proposals shall include a schedule for completion of the feasibility study.

13. Conceptual drawings prepared under this contract are not intended to include a detailed layout of furnishings.

14. Conceptual drawings prepared under this contract should consider parking options.

15. The City will accept questions until February 4, 2025. Questions must be emailed to richmonddpw@comcast.net.

16. No building material surveys have been completed of the existing structure. The awarded firm is not expected to complete or obtain a material survey within the scope of this Contract.

17. Construction drawings from the 1992 addition are in the City’s possession. The drawings are available for viewing at the Library building, 35200 Division Rd.

END OF ADDENDUM

This Addendum No. 1 consists of: Jim Goetzinger, P.E.

1 Page of Addendum Text Public Service Director Enclosure No. 1, Pre-Proposal Sign-in Sheet (2 pages) ph: 586.727.7575 Enclosure No. 2, Aerial Image and Building Layout (2 sheets) fx: 586.727.1815 Enclosure No. 3, Space Needs Study (10 pages) Enclosure No. 4, Library Use Information (1 page) email: richmonddpw@comcast.net

Richmond, MI, Contract 2025-LIB-1, Addendum No. 2, January 20, 2025 Enclosure No. 1

Richmond, MI, Contract 2025-LIB-1, Addendum No. 2, January 20, 2025 Enclosure No. 1

Division RoadDivision Road

175 feet

8 f eet

City of Richmond

07OCT240 40 80 120 16020

Feet

Lois Wagner Library

Richmond, MI, Contract 2025-LIB-1, Addendum No. 2, January 20, 2025 Enclosure No. 2

MEN'S

BATHROOM

WOMEN'S

BATHROOM

MEN'S

BATHROOM

WOMEN'S

BATHROOM

MECH.

ROOM

OFFICE

MECH.

ROOM

STAFF.

ROOM

COFFEE

ROOM

WORK

ROOM

WORK

ROOM

MEETING ROOM

26'-1 1/4"

8'-7 1/8"

5'-1"

8'-7 1/8"

33'-8 1/2"

5'-1 1/4" 5'-11 5/8"4'-0"

10'-4 1/8"

10'-4 1/8"

1'-9"

15'-9 7/8"

2'-0 1/2"

6'-11 1/8"

49'-10 7/8"

9'-9"

2'-6"

9'-11 1/2"5'-11 1/2"4'-2"15'-4 1/4"

18'-11 7/8" 18'-0 7/8"

1'-6 1/4"

3'-1 3/8"

1'-6 7/8"

35'-11 1/4" 35'-11 1/4"6'-9"

READING ROOM

BENCH

6'-5 1/2"

8'-0 1/2"

NOTES

1. DIMENSIONS SHOWN ARE BASED ON INTERIOR ROOM

MEASUREMENTS MADE FOR SPACE PLANNING.

2. WALL THICKNESS IS ASSUMED AND MAY NOT REFLECT

THE ACTUAL MEASUREMENTS IN THE FIELD.

3. ADDITIONAL BUILT-INS, CABINETRY, PLUMBING,

MECHANICAL, ELECTRICAL, ETC. OBJECTS EXIST BUT

HAVE NOT BEEN SHOWN ON THIS PLAN.

PLAN

NORTH

SCALE:

2' 4' 8'

1/4" = 1'-0''

Richmond, MI, Contract 2025-LIB-1, Addendum No. 2, January 20, 2025 Enclosure No. 2

Richmond, MI, Contract 2025-LIB-1, Addendum No. 2, January 20, 2025 Enclosure No. 3

Richmond, MI, Contract 2025-LIB-1, Addendum No. 2, January 20, 2025 Enclosure No. 3

Richmond, MI, Contract 2025-LIB-1, Addendum No. 2, January 20, 2025 Enclosure No. 3

Richmond, MI, Contract 2025-LIB-1, Addendum No. 2, January 20, 2025 Enclosure No. 3

Richmond, MI, Contract 2025-LIB-1, Addendum No. 2, January 20, 2025 Enclosure No. 3

Richmond, MI, Contract 2025-LIB-1, Addendum No. 2, January 20, 2025 Enclosure No. 3

Richmond, MI, Contract 2025-LIB-1, Addendum No. 2, January 20, 2025 Enclosure No. 3

Richmond, MI, Contract 2025-LIB-1, Addendum No. 2, January 20, 2025 Enclosure No. 3

MEN'S

WOMEN'S

MEN'S WOMEN'SMECH.

ROOM

CIRC.

OFFICE

MECH.

ROOM

STAFF.

ROOM

COFFEE

ROOM

STORAGE

WORK ROOM

MEETING ROOM

CIRC.

DESK

BENCH

DATE: SCALE: DRAWING:

NOT TO SCALE

Plymouth, Michigan Powell, Ohio

LIBRARY

DESIGN

ASSOCIATES

INC.

LOIS WAGNER MEMORIAL LIBRARY

RICHMOND, MI

11.5.19 2

EASIES

(3 HIGH)

J FICTION

(5 HIGH)

J NON -FICTION

(5 HIGH)

J - BIO.

(5 HIGH)

J - FANTASY

(5 HIGH)

AUD. BKS.

(6 HIGH)

BEG. READERS

(5 HIGH)

CD KITS

(2 RODS, 2H)

EASIES

(3 HIGH)

EASIES

(3 HIGH)

EASIES

(3 HIGH)

PAPERBACKS

(5 HIGH)

NEW BKS. / AWARD

WINNERS

(5 HIGH)

BENCH BENCH

CUBBIES BELOW

FOR GAMES /

TOYS (TYP.)

EARLY

LEARNING

KIOSK

BRD. BOOK

BIN

DVD'S

(7 HIGH)

CD BINS

(5 HIGH) DVD'S

(7 HIGH)

LG. PRINT

(6 HIGH)

BENCH

COPIER

COLLATING

COUNTER

Y.A.

Y.A. COLLECTION

(6 HIGH)

Y.A.

COLLECTION

(6 HIGH)

30"W 30"W

MAG.

(5 HIGH)

BIOGRAPHY

(6 HIGH)

NONFICTION

(6 HIGH)

CLASSICS

(3 HIGH)

FICTION

(7 HIGH)

WESTERNS

(7 HIGH)

MYSTERY

(7 HIGH)

SCI-FI

(7 HIGH)

FANTASY

(7 HIGH)

NEW

BOOKS / LOCAL

AUTHOR

(7 HIGH)

LOCAL

HISTORY /

GROUP

STUDY

30"W

BENCH

TRADEAWAY

(6 HIGH)

HOLDS

(3 HIGH)

ENTRY

VEST.

BOOK

DROP JAN.

NEWSPAPER

FILES

NEWSPAPER

FILES

BULLETIN

BRD. ABOVE

DIR.

OFFICE

BENCH

BOOK

TRUCK

(TYP.)

SERVER

Richmond, MI, Contract 2025-LIB-1, Addendum No. 2, January 20, 2025 Enclosure No. 3

Richmond, MI, Contract 2025-LIB-1, Addendum No. 2, January 20, 2025 Enclosure No. 3

Library Information The Lois Wagner Memorial Library is a Class III public library and a department of the City of

Richmond. It is primarily funded by tax revenue from the City of Richmond, with additional revenue coming from a millage passed in 2018 and renewed in 2023 from Richmond Township.

This gives Richmond Township residents full service privileges, which allows them to utilize our library as well as the 21 other libraries in the Suburban Library Cooperative. It also enables them to order interlibrary loans through the Cooperative as well as the state interlibrary loan system, MeLCat.

Courtesy cards are extended to the residents of Casco and Columbus Townships, which enable them to utilize any materials we own. There is no residency requirement to participate in library programming.

Our legal service area includes the City of Richmond (5,875 residents), 66.67% of Richmond

Township (2,363 residents), 33.33% of Casco Township (1,330 residents) and 50% of Columbus

Township (2,056 residents).

In the 2023/2024 FY, the library had 25,625 visits. Visits per day range between an average of

100 during busier months and 75 during slower months. The library is open 52 hours a week, Monday-Wednesday 9 a.m. to 7 p.m., Thursday and Friday 9 a.m. to 5 p.m., and Saturday 10 a.m. to 2 p.m. The library houses 38,315 physical items, and total physical circulation for the

23/24 FY was 44,014. The current number of active registered borrowers is 3,528.

Richmond, MI, Contract 2025-LIB-1, Addendum No. 2, January 20, 2025 Enclosure No. 4

Encl No 4 - Library Info