00. RFQ_W912LP-25-Q-5015.pdf

Iowa Army National Guard

RFQ # W912LP-25-Q-5015

2-34th BCT Yellow Ribbon Event 16-17 May 2025)

Waterloo, IA

You are invited to submit a quote for the 2-34th BCT Yellow Ribbon Event in the Waterloo, IA area. This quote is to be submitted to the Iowa National Guard, USPFO—Purchasing & Contracting, located at 7105 NW 70th Avenue, Johnston, IA 50131-1824 (Bldg. 3475).

The following service is requested:

LINE ITEM #: 0001

ITEM: Yellow Ribbon Event QTY / UNIT: 1 Job DESCRIPTION: The contractor shall provide all personnel, equipment, tools, materials, supervision, travel and quality control necessary to provide the Yellow Ribbon Event in accordance with the Performance Work Statement (PWS). Reference Attachment #02.

Quotations are due by 01 May 2025 at 10:00 a.m. central (local) time. Quotations shall be submitted (emailed) to:

Hunter Maeder, Contract Specialist, hunter.d.maeder.mil@army.mil Megan Kaszinski, Contracting Officer, megan.r.kaszinski.civ@army.mil

The following terms are applicable to this RFQ:

1. NAICS Code 721110, with a small business size standard of $40 million is applicable to this requirement. This RFQ is being solicited as a small business set aside.

2. Basis for Award is Price. The Government intends to award a firm-fixed price purchase order to the responsible Offeror whose quotation, submitted in compliance with this solicitation, represents the lowest total price to the Government for services that meet the requirements of the

PWS.

3. Offerors must have a current, active registration in System for Award Management (SAM) to be eligible for award. Register or check status/expiration date of your registration at http://www.sam.gov. If you are not registered, or if your registration expires within the next 60-days, start the process of updating your registration now as it may take up to 12-15 business days after you submit before your registration is active in SAM. For registrationor renewal instructions, or to check your registration status, see the “Register Your Entity” tile at www.sam.gov.

4. Offerors must submit invoices electronically via Wide Area WorkFlow (WAWF) application at https://piee.eb.mil and will receive payment via Electronic Funds Transfer (EFT) to the bank account listed in their SAM profile.

mailto:hunter.d.maeder.mil@army.mil mailto:megan.r.kaszinski.civ@army.mil http://www.sam.gov/ http://www.sam.gov/ https://piee.eb.mil/

5. Offeror shall complete all sections of the Contact Information & Pricing Table (Attachment

01) in order to provide a complete quotation. Price shall be firm fixed price (FFP) and inclusive of all labor, supervision, quality control, parts, materials, tools and travel required to perform the required services. The Offeror shall also submit the following:

Name and address(es) of proposed Yellow Ribbon Event spaces and Lodging Rooms.

Quotations that do not include requested information may be deemed non-compliant and may not be considered for award.

6. The following provisions and clauses in Attachment 03 are applicable to this acquisition.

Points of Contact

Contract Specialist:

Mr. Hunter Maeder, (515) 252-4170, hunter.d.maeder.mil@army.mil

Contracting Officer:

Mrs. Megan Kaszinski, (515) 252-4498, megan.r.kaszinski.civ@army.mil

Attachments:

Attachment 01 - Contractor Information and Pricing Table Attachment 02 - Performance Work Statement Attachment 03 – Provisions & Clauses mailto:hunter.d.maeder.mil@army.mil mailto:megan.r.kaszinski.civ@army.mil

RFQ # W912LP-25-Q-5015

2-34th BCT Yellow Ribbon Event

Waterloo, IA

Contractor shall complete the Contractor Information Table and the Pricing Table and include this page as their official quote. If the contractor submits an additional quote document, this attachment shall still be completed and submitted with their other documents.

CONTRACTOR INFORMATION TABLE

Company Name:

Point of Contact (POC) Name:

POC Phone:

POC Email:

CAGE Code / Entity ID:

Tax ID Number:

Prompt Payment Discount Terms:

(Net 30 unless otherwise noted) Business Size/Socio-economic Group(s):

(Must correspond with FAR 52.212-3 Representations and Certifications completed within SAM)

Proposed Service Location Address(es):

PRICING TABLE

Item # Description Qty Unit Unit Price Extended Price

0001 Yellow Ribbon Event 1 EA

Total

Attachment 01 - Contractor Information & Pricing Table

Company Name:

Point of Contact POC Name:

POC Phone:

POC Email:

CAGE Code Entity ID:

Tax ID Number:

Prompt Payment Discount Terms Net 30 unless otherwise noted:

Business SizeSocioeconomic Groups Must correspond with FAR 522123 Representations and Certifications completed within SAM:

Proposed Service Location Addresses:

Unit PriceEA:

Extended PriceEA:

Extended PriceTotal:

Ver. October 2022

PERFORMANCE WORK STATEMENT (PWS) FOR

2/34 IBCT Waterloo Pre-Deployment Event

1.0 General:

1.1 Scope: The contractor shall provide all personnel, facilities, equipment, tools, materials, and supervision necessary, except as specified in Paragraph 3.0 as Government Furnished, to provide sleeping rooms, meeting spaces and meals for 2/34 IBCT Yellow Ribbon Post-Deployment Event, as defined in this PWS.

1.1.1 Objectives: The purpose of this event is to conduct the 2/34 IBCT Yellow Ribbon Reintegration Program (YRRP) in accordance with Department of Defense Instruction Number 1342.28. YRRP events shall inform Service members and families about the assistance and services available. Events shall utilize local, State, and Federal organizations to ensure the readiness and resiliency of Service members, their families, employers, and affected communities for the rigors of deployment and separation.

1.2 Background: The Warrior and Family Services Branch (WFSB) is a Joint Force initiative that serves as the foundation for support to families of the Army and Air National Guard members. As the Guard faces an unprecedented increase in military activity and deployments, it is more vital than ever to ensure that families are prepared for the stresses of deployment and supported throughout the entire deployment cycle.

The WFSB acts as a network that allows families to mutually support one another. By providing families with information, resources, and support, the program strengthens both the unit and its Service Members.

1.3 Period of Performance (PoP): The Period of Performance shall be two (2) days.

1.4 General Information:

1.4.1 Place and Performance of Services: The contractor shall provide services between the hours of 3:00 p.m. (or hotel check-in) and 6:00 p.m. on Friday, May 16th and 6:00 am – 5:00 pm on Saturday May 17th. The event venue shall be located within a twenty five (25) mile radius from 3106 Airport Blvd Waterloo, IA 50703. The contractor shall at all times maintain an adequate work force for the uninterrupted performance of all tasks defined within this PWS. When hiring personnel, the contractor shall keep in mind that the stability and continuity of the work force are essential.

1.4.1.1 Telework: The Government will not permit the contractor to telework in support of this requirement.

1.4.1.2 RESERVED

1.4.1.3 RESERVED

1.4.2 Recognized Holidays: The following are recognized United States (US) holidays. The contractor shall not perform services on these days:

Attachment 02 - Performance Work Statement

1.4.2.1 New Year’s Day: January 1st

1.4.2.2 Martin Luther King, Jr.’s Birthday

1.4.2.3 President’s Day

1.4.2.4 Memorial Day

1.4.2.5 Juneteenth National Independence Day: June 19th

1.4.2.6 Independence Day: July 4th

1.4.2.7 Labor Day

1.4.2.8 Columbus Day

1.4.2.9 Veteran’s Day: November 11th

1.4.2.10 Thanksgiving Day

1.4.2.11 Christmas Day: December 25th

1.4.3 RESERVED

1.4.4 Quality Assurance (QA): The Government will evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP).

This plan is primarily focused on what the Government will do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and acceptable quality level(s) or defect rate(s).

1.4.5 RESERVED

1.4.6 Physical Security. The contractor shall safeguard all Government property provided for contractor use. At the close of each work period, Government facilities, equipment and materials shall be secured.

1.4.6.1 RESERVED

1.4.6.2 RESERVED

1.4.7 Special Qualifications: The contractor shall ensure all employees possess all required licenses for operating equipment used in the performance of this contract. This does not include education or other qualifications for the position in which the contractor employee is performing, dress codes, or other information. (NOTE: The Government does not provide training to contractors. Contractors must ensure that any personnel performing under a contract are fully trained, licensed, certified, and otherwise qualified to provide services.)

1.4.8 Post Award Conference/Periodic Progress Meetings: The contractor agrees to attend a post award conference convened by the KO in accordance with FAR 42.5. The KO, WFSB POC and other relevant Government personnel. Contractor attendance at this meeting shall be at no additional cost to the Government. The contractor shall plan and execute a coordination meeting with Warrior and Family Services staff to discuss event setup, audiovisual check, rooming lists, menus, hotel check-in specifics, and any additional details necessary to conduct the event. The contractor shall notify the WFSB POC within five (5) days after contract award to schedule the coordination meeting.

1.4.9 Contract Manager (CM): The contactor shall designate a CM who shall ensure performance under this contract. The name of this person, and an alternate who shall act for the contractor when the CM is absent, shall be designated in writing to the KO within five (5) business days after contract award. The CM or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract.

The CM shall work through the WFSB POC to resolve issues, receive technical instructions, and ensure adequate performance of services. The CM shall ensure that contractor employees do not perform any services outside the scope of the contract without an official modification issued by the KO. The CM shall ensure contractor employees understand that services performed outside the scope of the contract are performed wholly at the expense of the contractor.

1.4.10 Identification of Contractor Employees: Contractor personnel shall wear identification badges or uniforms that clearly identify them as hotel staff.

1.4.10.1 RESERVED

1.4.11 Combating Trafficking in Persons: The United States Government has adopted a zero tolerance policy regarding trafficking in persons. Contractors and contractor employees shall not engage in severe forms of trafficking in persons during the period of performance of the contract; procure commercial sex acts during the period of performance of the contract; or use forced labor in the performance of the contract. The Contractor shall notify its employees of the United States Government’s zero tolerance policy, the actions that will be taken against employees for violations of this policy. The contractor shall take appropriate action, up to and including termination, against employees or subcontractors that violate the US Government policy as described at FAR 22.17.

1.4.12 RESERVED

1.4.13 RESERVED

1.4.14 Organizational Conflicts of Interest (OCI): The contractor and subcontractor personnel performing services under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent OCIs, as defined in FAR Subpart 9.5. The contractor shall notify the KO immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the KO to avoid or mitigate any such OCI. The contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the KO. In the event the KO unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the KO may impose other remedies as he or she deems necessary, including prohibiting the contractor from participation in subsequent contracted requirements which may be affected by the OCI.

1.4.15 RESERVED

2.0 Definitions and Acronyms:

2.1 Definitions:

2.1.1 Contractor: A supplier or vendor awarded a contract to provide specific supplies or service to the Government. The term used in this contract refers to the prime.

2.1.2 Defective Service: A service output that does not meet the standard of performance associated with the PWS.

2.1.3 Deliverable: Anything that can be physically delivered and includes non-manufactured things such as meeting minutes or reports.

2.1.4 Key Personnel: Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.5 Physical Security: Actions that prevent the loss or damage of Government property.

2.1.6 Quality Assurance: The Government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.7 Quality Assurance Surveillance Plan (QASP): An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

2.1.8 Quality Control: All necessary measures taken by the Contractor to ensure that the quality of an end product or service shall meet contract requirements.

2.1.9 Subcontractor: One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

2.2 Acronyms:

AR Army Regulation AT/OPSEC Antiterrorism/Operational Security CDC Center for Disease Control CFP/M/E Contractor Furnished Property, Materials, and Equipment CM Contract Manager COVID-19 Coronavirus Disease 2019 GFP/M/E/S Government Furnished Property/Material/Equipment/Services KO Contracting Officer OCI Organizational Conflict of Interest POC Point of Contact PWS Performance Work Statement QA Quality Assurance QASP Quality Assurance Surveillance Plan TE Technical Exibit WFSB Warrior and Family Services Branch

3.0 Government Furnished Property, Material, Equipment and Services (GFP/M/E/S):

The Government will provide the property, material, equipment, and/or services listed below solely for the purpose of performance under this contract:

3.1 Property: None

3.2 Materials: None

3.3 Equipment: None

3.4 Services: None

3.5 Utilities: None

4.0 Contractor Furnished Property, Materials, and Equipment (CFP/M/E):

4.1 General: Except for those items specifically stated to be Government-Furnished in Paragraph 3.0, the contractor shall furnish everything required to perform these services as indicated in Paragraph 1.1.

4.2 RESERVED

4.3 RESERVED

5.0 Requirements: The contractor shall:

5.1 Follow the current CDC Coronavirus COVID-19 Guidelines.

5.2 The Contractor is responsible for ensuring that Contractor personnel follow CDC COVID-19 Guidelines.

5.3 Designate an on-site point of contact throughout the duration of the event. The on-site point of contact shall be available to troubleshoot any audio-visual issues.

5.4 Provide lodging (sleeping rooms) and meeting rooms to support the Yellow Ribbon Pre-Deployment event to be held May 16-17, 2025.

5.4.1 Lodging Requirements:

5.4.1.1 40 sleeping rooms are required on Friday night, 16 May, 2025. Sleeping rooms shall be non-smoking and have two (2) beds. All sleeping rooms shall be at the same location.

5.4.1.2 Contractor shall provide a flat, firm-fixed priced room rate for both single and double occupancy rooms: inclusive of required lodging taxes and services fees, parking fees, etc. Any incidental room charges incurred by occupants, including, but not limited to:

roll-away beds, room service charges, and telephone calls are the attendee’s/room occupant’s responsibility. The attendee/room occupant will provide a credit card at registration for incidental charges.

5.4.1.3 WFSB POC will provide a rooming list no later than seven (7) days prior to the event and subsequent, updated rooming lists as required up to the date of the event.

5.4.1.4 As this will be a registration process event, the Government requires the flexibility to cancel room reservations up to 10 days prior to the event without penalty to the Government.

5.4.2 Meeting Room Requirements. The Government prefers that meeting rooms and lodging are co-located in the same venue but is not required. However, if they are in separate venues, the meeting room venue shall be within walking distance (not to exceed

0.5 miles) of the lodging venue. The following specific meeting rooms are required:

5.4.2.1 Registration Area. One (1) registration area with three (3) skirted, 6-foot tables and 6 chairs, set up outside the General Session Room. Registration area shall be near the entrance(s) to the General Session Room. Registration area is required on Friday, 16 May 2025, from 3:00 pm – 6:00 pm, Saturday, 17 May 2025, from 6:00 am – 5:00 pm.

5.4.2.2 Resource Area. One (1) resource area with 12 skirted, 6-foot tables placed a minimum of six (6) feet apart to allow room for comfortable movement. Each table shall have two (2) chairs on one side and one (1) chair on the opposite side. Resource area shall be near an electrical outlet. Resource area is required on Saturday, 17 May 2025, from 6:00 am – 5:00 pm.

5.4.2.3 General Session Room. One (1) general session room of adequate size to accommodate 300 people. General session room shall be equipped with a sound system, projector(s) and large screen(s) for presentations, one (1) hand held microphone, one (1) lavalier microphone, and an adequate number of electrical outlets and extension cords to operate the equipment provided. Projector screens shall be placed in a manner that all occupants of the room can view them. Provide 38 - 60” round tables with table cloths and eight (8) chairs around each table. Provide an adequate number of waste cans and a water and coffee station in the back of the room. Water and coffee shall be replenished throughout the event. General Session Room is required on Friday, 16 May 2025, from 3:00 pm – 6:00 pm, Saturday, 17 May 2025, from 6:00 am – 5:00 pm.

5.4.2.4 Breakout Room. One (1) room (in addition to general session room) for breakout sessions, of adequate size to accommodate 150 people. Breakout room shall each be equipped with one (1) audio/video cart, projector(s) and screen(s), in-house sound system, one (1) hand held microphone, one (1) lavalier microphone, and an adequate number of electrical outlets and extension cords to operate the equipment provided.

Projector screens shall be placed in a manner that all occupants of the room can view them. Provide 15 - 60” round tables with table cloths and ten (10) chairs around each table or stadium seating in each room. Provide an adequate number of waste can(s) and water station in the back of the rooms. Breakout Room is required on Friday, 16 May 2025, from 3:00 pm – 6:00 pm, Saturday, 17 May 2025.

5.4.2.5 Child & Youth Room. One (1) room of adequate size to accommodate 10 people comfortably and to facilitate games and activities. Provide enough tables with table cloths and chairs in corner of room to accommodate 6 children for lunch and crafts. Provide water pitchers with disposable cups. Water shall be replenished throughout the event. Child & Youth Room is required on Friday, 16 May 2025, from 3:00 pm – 6:00 pm, Saturday, 17 May 2025, from 6:00 am – 5:00 pm.

5.4.2.6 Childcare Room. One (1) room for childcare for children ages 5 years and under, large enough to accommodate 8 people. The Yellow Ribbon Program personnel will provide childcare. Provide enough tables with table cloths and chairs in corner of room to accommodate 8 children for lunch. Provide water pitchers with disposable cups. Water shall be replenished throughout the event. Childcare Room is required on Saturday, 17 May 2025.

5.5 Provide meals as described below. Meal quantities may be subject to change up to two (2) weeks prior to the event. Special dietary requests will be provided two (2) weeks prior to the event.

5.5.1 Beverages on Saturday, 17 May 2025. Coffee and water shall be replenished throughout the day: 8:00 am – 5:00 pm. Coffee shall only be replenished in the General Session Room.

5.5.2 Lunch on Saturday, 17 May 2025. Quantity: 300 meals per day. Hot, individually plated lunch meals shall be served in or near the General Session Room. Menu must include one (1) selection of each of the following: meat, vegetable, pasta or potato, salad with assorted dressings and condiments, bread, dessert; plus milk and iced tea. Lunch shall be served at 12:00 p.m. unless otherwise specified in the event agenda.

5.5.3 Children’s Lunch on Saturday, 17 May 2025. Quantity: 14 meals per day. Children’s lunches shall be served in the Child & Youth and Childcare rooms: 8 meals in Childcare room and 6 meals in Child & Youth room. Menu shall be child appropriate. Children’s lunch shall be served at 12:00 p.m. unless otherwise specified in the event agenda.

5.6 Parking Passes (if applicable) on Friday, 16 May 2025, Saturday, 17 May 2025. If free parking is not provided at hotel/conference center, contractor shall provide parking passes for conference attendees for each day. The Government shall not be charged for parking passes not used. Quantity: 300 passes (40 parking passes for 16 May 2025, 260 parking passes for 17 May, 2025).

6.0 Applicable Publications: Publications applicable to this PWS are listed below:

Publication

(Chapter/Page) Date of

Publication Mandatory or Advisory

Website

Federal Acquisition Regulation

FAC 2025-

03, dated 17

Jan 2025

Mandatory https://www.acquisition.gov/?q=browsefar

Defense Federal Acquisition Regulation Supplement

Change dated

17 Jan 2025

Mandatory http://www.acq.osd.mil/dpap/dars/dfarspgi/cur rent/index.html or https://www.acquisition.gov/dfars CDC COVID Guidelines 10 March

Mandatory https://www.cdc.gov/covid/prevention/?CDC_

AAref_Val=https://www.cdc.gov/coronavirus/2 019-ncov/prevent-getting-sick/prevention.html https://www.acquisition.gov/?q=browsefar http://www.acq.osd.mil/dpap/dars/dfarspgi/current/index.html http://www.acq.osd.mil/dpap/dars/dfarspgi/current/index.html https://www.acquisition.gov/dfars https://www.cdc.gov/covid/prevention/?CDC_AAref_Val=https://www.cdc.gov/coronavirus/2019-ncov/prevent-getting-sick/prevention.html https://www.cdc.gov/covid/prevention/?CDC_AAref_Val=https://www.cdc.gov/coronavirus/2019-ncov/prevent-getting-sick/prevention.html https://www.cdc.gov/covid/prevention/?CDC_AAref_Val=https://www.cdc.gov/coronavirus/2019-ncov/prevent-getting-sick/prevention.html

TECHNICAL EXHIBIT 1

Performance Requirements Summary (PRS)

This PRS includes performance objectives the Government will use to determine contractor performance and will compare contractor performance to the Acceptable Quality Level

(AQL).

Performance Objective Performance Standard Acceptable Quality

Levels (AQL) Surveillance Method /

By Whom

5.3 Designate an onsite point of contact to troubleshoot

any audiovisual issues

The contractor shall ensure an onsite point of contact is assigned to provide this support

The contractor does not meet performance standard not more than once throughout the contract duration.

Daily Inspection/ WFSB POC reports to

KO

5.4.1 Lodging Requirements

ensure sleeping rooms are provided in accordance with the

PWS sections 5.4.1 – 5.4.1.4

100% 100% inspection

5.4.2 Meeting Room Requirements

meet all meeting room requirements in

PWS sections 5.4.2.1 – 5.4.2.6

100% inspection /

5.5 Meals Requirements

meet all meals requirements in

PWS sections 5.5.1 –

5.5.3

5.6 Parking Passes (if

applicable) meet all parking pass requirements (if

100% (if

KO (if applicable)

TECHNICAL EXHIBIT 2

Deliverables Schedule

PWS Reference / Deliverable Title

Frequency Number of Copies

Medium/Format Submit To

1.4.8 Post Award Coordination

Meeting Setup Schedule

Once, NLT five (5) days after contract award

Electronic (email) or telephonic

WFSB POC

1.4.9 Contract Manager

Once, within five (5) business days after contract award 1 Electronic (via email)

WFSB POC

and KO

DOCUMENT NUMBER

W912LP25Q5015

CLAUSES INCORPORATED BY REFERENCE

CLAUSE

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ALT NO/

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CLAUSE TITLE YEAR-

MO

SECTION

252.203-7000 Requirements Relating to Compensation of Former DoD Officials. 2011-09 SEC I

252.203-7002 Requirement to Inform Employees of Whistleblower Rights. 2022-12 SEC I

252.203-7005 Representation Relating to Compensation of Former DoD Officials. 2022-09 SEC K

252.204-7008 Compliance with Safeguarding Covered Defense Information Controls. 2016-10 SEC K

252.204-7012 Safeguarding Covered Defense Information and Cyber Incident Reporting. 2024-05 SEC I

252.204-7017 Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or Services-Representation. 2021-05 SEC K

252.204-7018 Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or Services. 2023-01 SEC I

252.204-7024 Notice on the Use of the Supplier Performance Risk System. 2023-03 SEC L

252.225-7055 Representation Regarding Business Operations with the Maduro Regime. 2022-05 SEC K

252.225-7056 Prohibition Regarding Business Operations with the Maduro Regime. 2023-01 SEC I

252.225-7059 Prohibition on Certain Procurements from the Xinjiang Uyghur Autonomous Region-Representation. 2023-06 SEC K

252.225-7060 Prohibition on Certain Procurements from the Xinjiang Uyghur Autonomous Region. 2023-06 SEC I

252.232-7003 Electronic Submission of Payment Requests and Receiving Reports. 2018-12 SEC G

252.232-7010 Levies on Contract Payments. 2006-12 SEC I

252.237-7010 Prohibition on Interrogation of Detainees by Contractor Personnel. 2023-01 SEC I

252.244-7000 Subcontracts for Commercial Products or Commercial Services. 2023-11 SEC I

52.203-19 Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements. 2017-01 SEC I

52.204-13 System for Award Management Maintenance. 2018-10 SEC I 52.204-16 Commercial and Government Entity Code Reporting. 2020-08 SEC L 52.204-18 Commercial and Government Entity Code Maintenance. 2020-08 SEC I

52.204-24 Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment. 2021-11 SEC K

52.204-25 Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment. 2021-11 SEC I

52.204-29 Federal Acquisition Supply Chain Security Act Orders- Representation and Disclosures. 2023-12 SEC K

52.204-7 System for Award Management. 2024-11 SEC L 52.223-23 Sustainable Products and Services. 2024-05 SEC I

52.232-33 Payment by Electronic Funds Transfer-System for Award Management. 2018-10 SEC I

52.232-40 Providing Accelerated Payments to Small Business Subcontractors. 2023-03 SEC I

52.212-1 Instructions to Offerors-Commercial Products and Commercial Services. 2023-09 SEC L

252.204-7003 Control of Government Personnel Work Product. 1992-04 SEC I Contract Terms and Conditions-Commercial Products and

Attachment 3 - Provisions & Clauses

52.212-4 Commercial Services. 2023-11 SEC I

252.204-7015 Notice of Authorized Disclosure of Information for Litigation Support. 2023-01 SEC I

252.225-7048 Export-Controlled Items. 2013-06 SEC I 252.247-7023 Transportation of Supplies by Sea. 2024-10 SEC I

252.204-7016 Covered Defense Telecommunications Equipment or Services- Representation. 2019-12 SEC K

52.204-19 Incorporation by Reference of Representations and Certifications. 2014-12 SEC I

CLAUSES IN FULL TEXT

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ALT NO/

DEV NO

CLAUSE TITLE YEAR-

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CLAUSE TEXT

252.232-7006 Wide Area WorkFlow Payment Instructions. 2023-01

WIDE AREA WORKFLOW PAYMENT INSTRUCTIONS (JAN 2023)

(a) As used in this clause-Definitions.

"Department of Defense Activity Address Code (DoDAAC)" is a six position code that uniquely identifies a unit, activity, or organization.

"Document type" means the type of payment request or receiving report available for creation in Wide Area WorkFlow (WAWF).

"Local processing office (LPO)" is the office responsible for payment certification when payment certification is done external to the entitlement system.

"Payment request" and "receiving report" are defined in the clause at 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports.

(b) The WAWF system provides the method to electronically processElectronic invoicing.

vendor payment requests and receiving reports, as authorized by Defense Federal Acquisition Regulation Supplement (DFARS) 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports.

(c) To access WAWF, the Contractor shall-WAWF access.

(1) Have a designated electronic business point of contact in the System for Award Management at https://www.sam.gov; and

(2) Be registered to use WAWF at https://wawf.eb.mil/ following the step-by-step procedures for self-registration available at this web site.

(d) The Contractor should follow the training instructions of the WAWF Web-WAWF training.

Based Training Course and use the Practice Training Site before submitting payment requests through WAWF. Both can be accessed by selecting the "Web Based Training" link on the WAWF home page at https://wawf.eb.mil/

(e) Document submissions may be via web entry,WAWF methods of document submission.

Electronic Data Interchange, or File Transfer Protocol.

(f) The Contractor shall use the following information whenWAWF payment instructions.

submitting payment requests and receiving reports in WAWF for this contract or task or delivery order:

(1) The Contractor shall submit payment requests using the followingDocument type.

document type(s):

(i) For cost-type line items, including labor-hour or time-and-materials, submit a cost voucher.

(ii) For fixed price line items-

(A) That require shipment of a deliverable, submit the invoice and receiving report specified by the Contracting Officer.

Not Applicable

(B) For services that do not require shipment of a deliverable, submit either the Invoice 2in1, which meets the requirements for the invoice and receiving report, or the applicable invoice and receiving report, as specified by the Contracting Officer.

Invoice2in1

(iii) For customary progress payments based on costs incurred, submit a progress payment request.

(iv) For performance based payments, submit a performance based payment request.

(v) For commercial financing, submit a commercial financing request.

(2) ) Fast Pay requests are only permitted when Federal Acquisition Regulation (FAR) 52.213-1 is included in the contract.

(3) Document routing. The Contractor shall use the information in the Routing Data Table below only to fill in applicable fields in WAWF when creating payment requests and receiving reports in the system.

Routing Data Table*

Field Name in WAWF Data to be entered in WAWF

Pay Official DoDAAC HQ0670

Issue By DoDAAC W912LP

Admin DoDAAC W912LP

Inspect By DoDAAC NOT APPLICABLE

Ship To Code NOT APPLICABLE

Ship From Code NOT APPLICABLE

Mark For Code NOT APPLICABLE

Service Approver (DoDAAC) NOT APPLICABLE

Service Acceptor (DoDAAC) W50HTF

Accept at Other DoDAAC NOT APPLICABLE

LPO DoDAAC NOT APPLICABLE

DCAA Auditor DoDAAC NOT APPLICABLE

Other DoDAAC(s) NOT APPLICABLE

(4) Payment request. The Contractor shall ensure a payment request includes documentation appropriate to the type of payment request in accordance with the payment clause, contract financing clause, or Federal Acquisition Regulation 52.216-7, Allowable Cost and Payment, as applicable.

(5) Receiving report. The Contractor shall ensure a receiving report meets the requirements of DFARS Appendix F.

(g) WAWF point of contact.

(1) The Contractor may obtain clarification regarding invoicing in WAWF from the following contracting activity's WAWF point of contact.

Contracting Officer Megan Kaszinski, 515-252-4498, megan.r.kaszinski.civ@army.mil Contract Specialist Hunter Maeder, 515-252-4170, hunter.d.maeder.mil@army.mil Payment Office Eric Linn, 515-252-4552, eric.j.linn2.mil@army.mil Payment Office William Prahl, 515-252-4462, william.a.prahl.mil@army.mil Payment Office William White, 515-252-4117, william.w.white192.mil@army.mil Payment Office Mary Turnbull, 515-252-4253, mary.j.turnbull2.mil@army.mil

(2) Contact the WAWF helpdesk at 866-618-5988, if assistance is needed.

(End of clause)

52.212-3 DEV 2025-O0004

Offeror Representations and Certifications-Commercial Products and Commercial Services. (DEVIATION 2025-

O0003 and 2025-O0004) 2025-03

Offeror Representations and Certifications-Commercial Products and Commercial Services (MAR 2025) (DEVIATION 2025-O0003 and 2025-O0004)

(a) . As used in this provision-Definitions

Covered telecommunications equipment or services has the meaning provided in the clause 52.204-25, Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment.

Economically disadvantaged women-owned small business (EDWOSB) concern means a small business concern that is at least 51 percent directly and unconditionally owned by, and the management and daily business operations of which are controlled by, one or more women who are citizens of the United States and who are economically disadvantaged in accordance with 13 CFR part 127, and the concern is certified by SBA or an approved third-party certifier in accordance with 13 CFR 127.300. It automatically qualifies as a women-owned small business eligible under the WOSB Program.

Forced or indentured child labor means all work or service-

(1) Exacted from any person under the age of 18 under the menace of any penalty for its nonperformance and for which the worker does not offer himself voluntarily; or

(2) Performed by any person under the age of 18 pursuant to a contract the enforcement of which can be accomplished by process or penalties.

Highest-level owner means the entity that owns or controls an immediate owner of the offeror, or that owns or controls one or more entities that control an immediate owner of the offeror. No entity owns or exercises control of the highest level owner.

Immediate owner means an entity, other than the offeror, that has direct control of the offeror.

Indicators of control include, but are not limited to, one or more of the following: ownership or interlocking management, identity of interests among family members, shared facilities and equipment, and the common use of employees.

Inverted domestic corporation, means a foreign incorporated entity that meets the definition of an inverted domestic corporation under 6 U.S.C. 395(b), applied in accordance with the rules and definitions of 6 U.S.C. 395(c).

Manufactured end product means any end product in product and service codes (PSCs) 1000-9999, except-

(1) PSC 5510, Lumber and Related Basic Wood Materials;

(2) Product or Service Group (PSG) 87, Agricultural Supplies;

(3) PSG 88, Live Animals;

(4) PSG 89, Subsistence;

(5) PSC 9410, Crude Grades of Plant Materials;

(6) PSC 9430, Miscellaneous Crude Animal Products, Inedible;

(7) PSC 9440, Miscellaneous Crude Agricultural and Forestry Products;

(8) PSC 9610, Ores;

(9) PSC 9620, Minerals, Natural and Synthetic; and

(10) PSC 9630, Additive Metal Materials.

Place of manufacture means the place where an end product is assembled out of components, or otherwise made or processed from raw materials into the finished product that is to be provided to the Government. If a product is disassembled and reassembled, the place of reassembly is not the place of manufacture.

Predecessor means an entity that is replaced by a successor and includes any predecessors of the predecessor.

Reasonable inquiry has the meaning provided in the clause 52.204-25, Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment.

Restricted business operations means business operations in Sudan that include power production activities, mineral extraction activities, oil-related activities, or the production of military equipment, as those terms are defined in the Sudan Accountability and Divestment Act of 2007 (Pub. L. 110-174).

Restricted business operations do not include business operations that the person (as that term is defined in Section 2 of the Sudan Accountability and Divestment Act of 2007) conducting the business can demonstrate-

(1) Are conducted under contract directly and exclusively with the regional government of southern Sudan;

(2) Are conducted pursuant to specific authorization from the Office of Foreign Assets Control in the Department of the Treasury, or are expressly exempted under Federal law from the requirement to be conducted under such authorization;

(3) Consist of providing goods or services to marginalized populations of Sudan;

(4) Consist of providing goods or services to an internationally recognized peacekeeping force or humanitarian organization;

(5) Consist of providing goods or services that are used only to promote health or education; or

(6) Have been voluntarily suspended."Sensitive technology"-

Sensitive technology-

(1) Means hardware, software, telecommunications equipment, or any other technology that is to be used specifically-

(i) To restrict the free flow of unbiased information in Iran; or

(ii) To disrupt, monitor, or otherwise restrict speech of the people of Iran; and

(2) Does not include information or informational materials the export of which the President does not have the authority to regulate or prohibit pursuant to section 203(b)(3)of the International Emergency Economic Powers Act (50 U.S.C. 1702(b)(3)).

Service-disabled veteran-owned small business (SDVOSB) concern means a small business concern- (1)

(i) Not less than 51 percent of which is owned and controlled by one or more service-disabled veterans or, in the case of any publicly owned business, not less than 51 percent of the stock of which is owned by one or more service-disabled veterans; and

(ii) The management and daily business operations of which are controlled by one or more service-disabled veterans or, in the case of a service-disabled veteran with permanent and severe disability, the spouse or permanent caregiver of such veteran; or

(2) A small business concern eligible under the SDVOSB Program in accordance with 13 CFR part 128 (see subpart 19.14).

(3) , as used in this definition, means a veteran as defined in 38 U.S.C. 101Service-disabled veteran (2), with a disability that is service connected, as defined in 38 U.S.C. 101(16), and who is registered in the Beneficiary Identification and Records Locator Subsystem, or successor system that is maintained by the Department of Veterans Affairs' Veterans Benefits Administration, as a service-disabled veteran.

Service-disabled veteran-owned small business (SDVOSB) concern eligible under the SDVOSB Program means an SDVOSB concern that-

(1) Effective January 1, 2024, is designated in the System for Award Management (SAM) as certified by the Small Business Administration (SBA) in accordance with 13 CFR 128.300; or

(2) Has represented that it is an SDVOSB concern in SAM and submitted a complete application for certification to SBA on or before December 31, 2023.

Service-disabled veteran-owned small business (SDVOSB) Program means a program that authorizes contracting officers to limit competition, including award on a sole-source basis, to SDVOSB concerns eligible under the SDVOSB Program.

Small business concern-

(1) Means a concern, including its affiliates, that is independently owned and operated, not dominant in its field of operation, and qualified as a small business under the criteria in 13 CFR part 121 and size standards in this solicitation.

(2) , as used in this definition, means business concerns, one of whom directly or indirectly Affiliates controls or has the power to control the others, or a third party or parties control or have the power to control the others. In determining whether affiliation exists, consideration is given to all appropriate factors including common ownership, common management, and contractual relationships. SBA determines affiliation based on the factors set forth at 13 CFR 121.103.

Small disadvantaged business concern, consistent with 13 CFR 124.1001, means a small business concern under the size standard applicable to the acquisition, that-

(1) Is at least 51 percent unconditionally and directly owned (as defined at ) by-13 CFR 124.105

(i) One or more socially disadvantaged (as defined at13 CFR 124.103) and economically disadvantaged (as defined at ) individuals who are citizens of the United States; and13 CFR 124.104

(ii) Each individual claiming economic disadvantage has a net worth not exceeding the threshold at 13 CFR 124.104(c)(2) after taking into account the applicable exclusions set forth at 13 CFR124.104(c) (2); and

(2) The management and daily business operations of which are controlled (as defined at 13.CFR 124.106) by individuals, who meet the criteria in paragraphs (1)(i) and (ii) of this definition.

Subsidiary means an entity in which more than 50 percent of the entity is owned-

(1) Directly by a parent corporation; or

(2) Through another subsidiary of a parent corporation

Successor means an entity that has replaced a predecessor by acquiring the assets and carrying out the affairs of the predecessor under a new name (often through acquisition or merger). The term "successor" does not include new offices/divisions of the same company or a company that only changes its name.

The extent of the responsibility of the successor for the liabilities of the predecessor may vary, depending on State law and specific circumstances.

Veteran-owned small business concern means a small business concern-

(1) Not less than 51 percent of which is owned and controlled by one or more veterans (as defined at 38 U.S.C. 101(2)) or, in the case of any publicly owned business, not less than 51 percent of the stock of which is owned by one or more veterans; and

(2) The management and daily business operations of which are controlled by one or more veterans.

Women-owned business concern means a concern which is at least 51 percent owned by one or more women; or in the case of any publicly owned business, at least 51 percent of its stock is owned by one or more women; and whose management and daily business operations are controlled by one or more women

Women-owned small business concern means a small business concern-

(1) That is at least 51 percent owned by one or more women; or, in the case of any publicly owned business, at least51 percent of the stock of which is owned by one or more women; and

(2) Whose management and daily business operations are controlled by one or more women.

Women-owned small business (WOSB) concern eligible under the WOSB Program (in accordance with 13 CFR part 127), means a small business concern that is at least 51 percent directly and unconditionally owned by, and the management and daily business operations of which are controlled by, one or more women who are citizens of the United States, and the concern is certified by SBA or an approved third-party certifier in accordance with 13 CFR 127.300.

(b)

(1) . Any changes provided by the Offeror in paragraph (b)Annual Representations and Certifications

(2) of this provision do not automatically change the representations and certifications in SAM.

(2) The offeror has completed the annual representations and certifications electronically in SAM accessed through http://www.sam.gov. After reviewing SAM information, the Offeror verifies by submission of this offer that the representations and certifications currently posted electronically at FAR 52.212-3, Offeror Representations and Certifications-Commercial Products and Commercial Services, have been entered or updated in the last 12 months, are current, accurate, complete, and applicable to this solicitation (including the business size standard(s) applicable to the NAICS code(s) referenced for this solicitation), at the time this offer is submitted and are incorporated in this offer by reference (see FAR 4.1201), except for paragraphs .____

[Offeror to identify the applicable paragraphs at (c) through (v) of this provision that the offeror has completed for the purposes of this solicitation only, if any.

These amended representation(s) and/or certification(s) are also incorporated in this offer and are current, accurate, and complete as of the date of this offer.

Any changes provided by the offeror are applicable to this solicitation only, and do not result in an update to the representations and certifications posted electronically on SAM.]

(c) Offerors must complete the following representations when the resulting contract is for supplies to be delivered or services to be performed in the United States or its outlying areas, or when the contracting officer has applied part 19 in accordance with 19.000(b)(1)(ii). Check all that apply.

(1) . The offeror represents as part of its offer that-Small business concern

(i) It is, is not a small business concern; or

(ii) It is not a small business joint venture that complies with the requirements of 13 CFR 121.103(h) and 13 CFR 125.8(a) and (b). [ The offeror shall enter the name and unique entity identifier of each party to the

.]joint venture: ____________

(2) . [Veteran-owned small business concern Complete only if the offeror represented itself as a small .] The offeror represents as part of its offer that itbusiness concern in paragraph (c)(1) of this provision is not a veteran-owned small business concern.

(3) [SDVOSB concern. Complete only if the offeror represented itself as a veteran-owned small ] The offeror represents that itbusiness concern in paragraph (c)(2) of this provision.

is not an SDVOSB concern.

(4) . The offeror represents that itSDVOSB concern joint venture eligible under the SDVOSB Program is not an SDVOSB joint venture eligible under the SDVOSB Program that complies with the requirements of 13 CFR 128.402. [Complete only if the offeror represented itself as an SDVOSB concern

] [in paragraph (c)(3) of this provision. The offeror shall enter the name and unique entity identifier of .]each party to the joint venture: ____________

(5) Small disadvantaged business concern. [Complete only if the offeror represented itself as a small The offeror represents that itbusiness concern in paragraph (c)(1) of this provision.] is not a small disadvantaged business concern as defined in 13 CFR 124.1001.

(6) . [Women-owned small business concern Complete only if the offeror represented itself as a small .] The offeror represents that itbusiness concern in paragraph (c)(1) of this provision is not a women-owned small business concern.

(7) The offeror represents that itWOSB joint venture eligible under the WOSB Program.

is not a joint venture that complies with the requirements of 13 CFR 127.506(a) through (c). [ The offeror shall enter the name and unique entity identifier of each party to the joint venture: ____________

(8) The offeror Economically disadvantaged women-owned small business (EDWOSB) joint venture.

represents that it is not a joint venture that complies with the requirements of 13 CFR 127.506(a) through (c). [The offeror shall enter the name and unique entity identifier of each party to the joint venture: ____________

Note to paragraphs (c)(9) and (10): Complete paragraphs (c)(9) and (10) only if this solicitation is expected to exceed the simplified acquisition threshold.

(9) ). [Women-owned business concern (other than small business concern Complete only if the offeror is a women-owned business concern and did not represent itself as a small business concern in

.] The offeror represents that itparagraph (c)(1) of this provision is a women-owned business concern.

(10) . If this is an invitation for bid, small business Tie bid priority for labor surplus area concerns offerors may identify the labor surplus areas in which costs to be incurred on account of manufacturing or production (by offeror or first-tier subcontractors) amount to more than 50 percent of the contract price:____________

(11) . [HUBZone small business concern Complete only if the offeror represented itself as a small .] The offeror represents, as part of its offer, that-business concern in paragraph (c)(1) of this provision is not a HUBZone small business concern listed, on the date of this representation, as having been certified by SBA as a HUBZone small business concern in the Dynamic Small Business Search and SAM, and will attempt to maintain an employment rate of HUBZone residents of 35 percent of its employees during performance of a HUBZone contract (see 13 CFR 126.200(e)(1)); and is not a HUBZone joint venture that complies with the requirements of 13 CFR 126.616(a) through (c). [ The offeror shall enter the name and unique entity identifier of each party to the joint venture: ____ .] Each HUBZone small business concern participating in the HUBZone joint venture shall provide representation of its HUBZone status.

[Reserved](d)

(e) Certification Regarding Payments to Influence Federal Transactions (31 http://uscode.house.gov/ . (Applies only if the contract is expected to exceed $150,000.) By submission of its offer, U.S.C. 1352) the offeror certifies to the best of its knowledge and belief that no Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress or an employee of a Member of Congress on his or her behalf in connection with the award of any resultant contract. If any registrants under the Lobbying Disclosure Act of 1995 have made a lobbying contact on behalf of the offeror with respect to this contract, the offeror shall complete and submit, with its offer, OMB Standard Form LLL, Disclosure of Lobbying Activities, to provide the name of the registrants.