00. CSS_CYP 2025_25-Q-5017.pdf

Iowa Army National Guard

RFQ # W912LP-25-Q-5017

2025 State Child & Youth Symposium

General Information

Document Type: Combined Synopsis/Solicitation Solicitation Number: W912LP-25-Q-5017 Posted Date:

Original Response Date:

Current Response Date:

06/30/2025 07/08/2025 07/08/2025

Product or Service Code: G003 – Social-Recreational Set Aside: Not Applicable NAICS Code: 721214 - Recreational and Vacation Camps (except Campgrounds)

Contracting Office Address Iowa Army National Guard Camp Dodge Joint Maneuver Training Center 7105 NW 70th Ave. Bldg. 3475, Suite 104 Johnston, IA 50131

Description This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) 12.6, “Streamlined Procedures for Evaluation and Solicitation for Commercial Products and Commercial Services,” as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotations are being requested, and a written solicitation document will not be issued.

This solicitation is a Request for Quote (RFQ). The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2025-03 (17 Jan 2025).

The associated North American Industrial Classification System (NAICS) code for this procurement is 721214, with a small business size standard of $9 million. The basis for award is Price. The Government intends to award a firm-fixed price purchase order to the vendor whose quote, conforming to the requirements of this solicitation, represents the lowest priced proposal meeting the minimum specifications identified in the Performance Work Statement (PWS) (Attachment 02). The Government intends to make a single award in response to this solicitation.

The contractor shall provide all personnel, equipment, tools, materials, supervision, and quality control necessary, except as specified in paragraph 3.0 as Government furnished identified in the Performance Work Statement (PWS). The contractor shall provide lodging, meeting space, meals and programmed activities accommodations in an overnight camp setting for a State Youth Symposium (Camp), in accordance with the attached PWS. Contract line item numbers (CLINS) and quantities are as follows:

Combined Synopsis Solicitation 1 of 3 https://www.acquisition.gov/far/part-12#FAR_Subpart_12_6

CLIN 0001: Youth Camper, firm-fixed price per attendee; pricing to include all lodging, meeting space, meals and activities, Quantity/Unit of Issue: 85/ Each

The FAR and DFARS provisions and clauses listed in Attachment 03 are hereby incorporated into this solicitation and/or the resultant purchase order.

Note: The full text of all provisions and clauses can be viewed at www.acquisition.gov.

Basis for Award: Lowest price meeting the minimum salient characteristics.

Submission Requirements: The offeror must submit quotations on provided Attachment 01 (Contractor Information & Pricing Table). Offerors may also submit quotations on company letterhead in addition to Attachment 01. Quotations must include the following information:

1) A small business joint venture offeror must submit, with its offer, the representation required in paragraph (c) of FAR solicitation provision 52.212-3, Offeror Representations and Certifications-Commercial Products and Commercial Services, and paragraph (c) of FAR solicitation provision 52.219-1, Small Business Program Representations, in accordance with 52.204-8(d) and 52.212-3(b) for the following categories:

(A) Small business;

(B) Service-disabled veteran-owned small business;

(C) Women-owned small business (WOSB) under the WOSB Program;

(D) Economically disadvantaged women-owned small business under the WOSB

Program; or

(E) Historically underutilized business zone small business.

2) Attachment 01, Contractor Information and Pricing Table;

3) Date(s) of availability for the camp (in order of preference if more than one date range is provided);

4) Camp brochure or narrative description of the camp, to include lodging facilities, dining facilities, community areas, and activities/programming that will be offered to camp attendees;

5) Proposed menus for all meals.

6) This is an open-market combined synopsis/solicitation for services as defined herein. The government intends to award a purchase order as a result of this combined synopsis/solicitation that will include the terms and conditions set forth herein. To facilitate the award process, all quotes must include a statement regarding the terms and conditions herein as follows:

"The terms and conditions in the solicitation are acceptable to be included in the award document without modification, deletion, or addition."

OR

"The terms and conditions in the solicitation are acceptable to be included in the award document with the exception, deletion, or addition of the following:"

Offerors shall complete annual representations and certifications online in the System for Award Management in accordance with FAR 52.212-3, “Offeror Representations and Certifications–Commercial Products and Commercial Services.” If paragraph (b)(2) of the provision is applicable, a written submission is required.

Combined Synopsis Solicitation 2 of 3 http://www.acquisition.gov/ https://sam.gov/content/home https://sam.gov/content/home

Submission shall be received not later than 10:00 a.m. local (central) time on 07 JULY 2025.

Electronic quote is preferred and shall be submitted via email to Mr. Hunter Maeder and Ms.

Kelsey Letcher, at the email addresses provided below. Regardless of how the quote is delivered, the contractor is responsible for ensuring the quote is received in the USPFO Iowa Purchasing and Contracting Office not later than the due date and time. Late submissions will be treated in accordance with the solicitation provision at FAR 52.212-1(f).

The following provisions and clauses in Attachment 03 are applicable to this acquisition.

Attachments:

1. Attachment 01 - Contractor Information & Pricing Table

2. Attachment 02 - Performance Work Statement

3. Attachment 03 - Provisions & Clauses

4. Attachment 04 - Wage Determinations

Points of Contact

Contract Specialist:

Mr. Hunter Maeder, (515) 252-4170, hunter.d.maeder.mil@army.mil

Contracting Officer:

Ms. Kelsey Letcher, (515) 252-4508, kelsey.l.letcher.civ@army.mil

Combined Synopsis Solicitation 3 of 3 https://www.acquisition.gov/far/part-52#FAR_52_212_1 mailto:hunter.d.maeder.mil@army.mil mailto:kelsey.l.letcher.civ@army.mil