00_CSG_ARFF_Veh_Addendum_1.pdf

Columbus Airport FAA Project No. TBD Procurement of Aircraft Rescue and Firefighting Vehicle (ARFF)

ADDENDUM # 1

May 16, 2024

Holt Consulting Company, LLC

ADDENDUM #1

Date of Addendum: May 16, 2024

NOTICE TO ALL PROPOSERS

The Contract Documents for the above-referenced Project are modified as set forth in this Addendum. The original Contract Documents and any previously issued addenda remain in full force and effect, except as modified by this Addendum, which is hereby made part of the Contract Documents. Proposer shall take this Addendum into consideration when preparing and submitting a proposal and shall acknowledge receipt of this Addendum in the space provided on the Bid Form on Page P-3.

PROPOSAL SUBMITTAL DEADLINE

The proposal submittal deadline remains Wednesday, May 22, 2024 at 1:00 P.M. (EDT)

1.0 - SPECIFICATIONS

Item Section No. Description of Change 1.1

Proposal

Form (Page P-2)

Replace current Proposal Form Section 4a in its entirety with the following: “Each vendor shall provide the number of calendar days to complete and deliver the ARFF Vehicle as a part of their proposal. The provided procurement time and total cost will be used by the Commission to determine the reasonable and responsible vendor for award of this contract. If a contract is awarded, the work for Procurement of ARFF Vehicle will be completed within the number of calendar days specified in the successful proposal to complete and deliver the ARFF Vehicle from the date of Notice-to-Proceed. No time will be added to the duration as described above. All work will be completed in accordance with the phases prescribed in Section 01010, “Scope of Work”, and the Contract Drawings.”

1.2 Bid Cost

Schedule

(Page P-2.1)

Replace current Bid Cost Schedule with attached revised Bid Cost Schedule (Addendum No. 1). Modified sections are shown in blue.

1.3 Contract

(Page C-1)

Replace current Contract Form Article 3.1, Paragraph 2 in its entirety with the following: “If awarded, the work for the PROCUREMENT OF ARFF VEHICLE PROJECT will be completed and ready for final payment in accordance with the General Provisions within the number of calendar days specified in the successful proposal from the date of Notice-to-Proceed.”

1.4 GPC-80

(Page GCP

80-4)

Replace current General Contract Provision, Section 80-08 first table with the following:

Liquidated Damages Cost

Allowed Construction Time

Project $1,000 / Day To Be Determined after Award

Final Inspection (Punchlist)

$500 / Day 30 Calendar Days to Complete Punchlist items after Final Inspection

Procurement of Aircraft Rescue and Firefighting Vehicle (ARFF)

ADDENDUM # 1

1.5 GPC-80

(Page GCP

80-4)

Replace current General Contract Provision, Section 80-08, Paragraph 2, sentence 1 in its entirety with the following: “The maximum procurement time allowed for the project will not be more than the number of calendar days specified in the successful proposal from the date of Notice-to-Proceed.”

2.0 – QUESTIONS AND ANSWERS

The following questions and answers are provided as a matter of information to clarify issues raised about the Contract Documents. To the extent that changes to the Contract Documents are required based on the questions received, the Contract Documents have been modified as noted above in the Specifications and Drawings sections of this Addendum.

Item Questions and Answers 2.1

(Page IP-9, Item 19 Sales Tax)

Question: “Unit price proposed shall include all sales taxes, and other applicable taxes and fees.” Please clarify if Columbus Airport is tax exempt or if sales and use tax must be included in the bid price. If tax is required, please provide the applicable rate to be used for the calculation.

Answer: The Columbus Airport Commission will provide the following tax exemption to the awarded vendor. All applicable taxes and fees which are not covered by this tax exemption shall be covered in the proposer’s cost in the proposal submittal. THE UNDERSIGNED HERBY CERTIFIES that all purchases* made after this date will qualify for the tax-free or tax-exempt treatment indicated below. (*The terms “purchase” and “sale” include leases and rentals.) Purchases of tangible personal property or services made by the United States government, the state of Georgia, any county or municipality of this state, fire districts which have elected governing bodies and are supported in whole or in part by ad valorem taxes, or any bona fide department of such governments when paid directly to seller by warrant on appropriated government funds. A sales and use tax number is not required for this exemption. O.C.G.A. § 48-8-3(1)(A).

2.2

(Page P-2, Item 4 Contract Time)

Question: “If a contract is awarded, the work for Procurement of ARFF Vehicle will be completed within 360 calendar days from the date of Notice to Proceed. No time will be added to the duration shown above. All work will be completed in accordance with the phases prescribed in Section 01010, “Scope of Work”, and the Contract Drawings.” Please revise the delivery time to 550 days after receipt of order to align with current industry lead times?

Answer: The Columbus Airport Commission’s preferred procurement time is no longer than 360 calendar days.

However, the Commission recognizes that the current industry lead times may differ. The Commission will remove the

Procurement of Aircraft Rescue and Firefighting Vehicle (ARFF)

ADDENDUM # 1

procurement time of 360 calendar days and will request a procurement time from each vendor during this process.

Each vendor shall provide the number of calendar days to complete and deliver the ARFF Vehicle as a part of their proposal. The provided procurement time and total cost will be used by the Commission to determine the reasonable and responsible vendor for award of this contract.

2.3

(Page GPC-80-4, Item 80-80 Failure to Complete on Time)

Question: “Allowed Construction Time: 360 Calendar Days.” & “The maximum construction time allowed for this project will not be more than 360 days...” Please revise the delivery time to 550 days after receipt of order to align with current industry lead times?

Answer: See response to Addendum No. 1 – Question 2.2.

2.4

(Page 116-3.6.7.1, Page 118- 3.7.2)

Question: Paragraph 3.6.7.1 describes a dual agent handline capable of discharging water/foam and dry chemicals.

Paragraph 3.7.2 describes a dedicated dry chemical handline. While it is possible to equip a truck with both handlines it is an unusual request to have both types of handlines on a vehicle. Please clarify if a dual agent hose reel or a single agent hose reel is required on this ARFF vehicle?

Answer: The ARFF vehicle should be equipped with dual agent handline on a single reel.

Attachments:

1. Bid Cost Schedule (Addendum No. 1) - 1 Page

END OF ADDENDUM NO. 1

Item Spec.

No. No. Item Description / (Write Unit Price in Words) Unit Unit Price Amount

Base Bid

1 CLASS 4 - 1

Class 4, 1,500-Gallon Aircraft Rescue and Firefighting (ARFF) Vehicle

1 L. SUM $ $

Dollars

Cents

Additive Bid No. 1

1 CLASS 4 - 2 On-board Foam Testing System 1 L. SUM $ $

Dollars

Cents

Calendar Days

BID COST SCHEDULE

Procurement of ARFF Vehicle

COLUMBUS AIRPORT

Quantity Estimated

TOTAL - Base Bid =

TOTAL - Additive Bid No. 1 =

GRAND TOTAL - Base Bid Total + Additive Bid No. 1 Total =

Proposed Procurement Time:

Procurement of ARFF Vehicle

P-2.1 (Addendum No. 1)

Bid Cost Schedule Columbus Airport (CSG)