00_Bid_Package__6-1988_Gas_Turbine.pdf

Invitation for Bid Bid No. 6000001988

STATE OF CALIFORNIA

DEPARTMENT OF CORRECTIONS

AND REHABILITATION

INVITATION FOR BID

BID NO. 6000001988

Date: April 1, 2016

The California Department of Corrections and Rehabilitation (CDCR), Avenal State Prison, hereafter referred to as the State, is inviting responses to this Invitation For Bid (IFB) entitled Gas Turbine Generator Maintenance, Inspection and Incidental Repair Services.

In accordance with the California Government Code and Americans with Disabilities Act, this IFB is available in a text-only format on a compact disc as a disability-related reasonable accommodation.

To discuss how to receive a copy of this IFB in the specified format or to request a different format, please contact the person identified below.

This IFB package contains the following documents (except as otherwise indicated). Please note that you must comply with the requirements contained in all of these documents.

Notice to Prospective Bidders

Bidder Acknowledgment/Certification (OBS 300)

Bid Submittal Checklist

Sample Standard Agreement (STD 213)

Scope of Work (Exhibit A)

Service Report Sample (Exhibit A-1)

Budget Details and Payment Provisions (Exhibit B)

Rate Sheet (Exhibit B-1) Electronically downloaded bid package includes an Excel spreadsheet file in addition to the PDF version (for additional information, see Exhibit B-1, first paragraph).

Invitation for Bid Bid No. 6000001988

General Terms and Conditions (Exhibit C)

This document is incorporated in this bid package by reference only and is available on the Internet at http://www.documents.dgs.ca.gov/ols/GTC-610.doc .

If you do not have Internet access, you may request a hard copy of Exhibit C by contacting the contract analyst listed below.

Special Terms and Conditions (Exhibit D)

Prison Rape Elimination Policy – Volunteer/Contractor Information Sheet (Exhibit E)

Standard Contractor Certification Clauses (CCC)

This document is incorporated in this bid package by reference only and is available on the Internet at http://www.documents.dgs.ca.gov/ols/CCC-307.doc.

You MUST submit an original signed copy with your bid package. If you do not have Internet access, you may request a hard copy of the CCC by contacting the contract analyst listed below.

Payee Data Record (STD 204) and Supplemental Form

Non-Small Business Preference Request and Subcontractor Acknowledgement

(OBS 555); if applicable

Darfur Contracting Act (OBS 1500)

Sample Certificate of Insurance

California DVBE Program Requirements – Not for Goods and Information Technology

Bidder Declaration (GSPD-05-105)

DVBE Declarations (STD 843)

DVBE Bid Incentive Request and Acknowledgement (OBS 554)

NOTE: If your bid exceeds $15,000, failure to submit the completed DVBE worksheets with your bid proposal will result in automatic rejection of your bid.

It is the opinion of the State that this IFB is complete and without need of explanation. However, if any documents are missing, or if you have any questions regarding this IFB, immediately contact the person identified below.

Maria Crews

(916) 255-5692 maria.crews@cdcr.ca.gov California Relay Service 1-800-735-2929

Notice to Prospective Bidders Bid No. 6000001988

THE STATE OF CALIFORNIA

Department of Corrections and Rehabilitation

NOTICE TO PROSPECTIVE BIDDERS

Gas Turbine Generator Maintenance, Inspection, and Incidental Repair Services

Bid No. 6000001988

I. PROJECTED TIMETABLE

The following dates are set forth for informational and planning purposes only and are subject to change.

IFB Available to Prospective Bidders April 1, 2016

Notification of Intent to Participate April 15, 2016 in Bidders’ Conference and/or Walk-Through

Mandatory Walk-Through April 29, 2016 @ 10:00 p.m.

(additional information provided below)

Letters of Inquiry May 6, 2016 @ 3:00 p.m.

Submission of Bid May 13, 2016 @ 1:30 p.m.

Public Bid Opening May 13, 2016 @ 2:00 p.m.

Anticipated Date for Commencement of Services Upon Approval

Termination of Agreement June 30, 2017

II. FUNDING

The State estimates that the total amount of this Agreement shall not exceed $240,000.00.

III. BIDDER QUALIFICATIONS AND LICENSING REQUIREMENTS

Bidder qualifications and licensing requirements (if any) are in Exhibit A. Unless otherwise stated, the bidder shall meet all qualifications and licensing requirements at the time of the bid opening.

IV. PROHIBITION ON TAX DELINQUENTS

Persons or companies identified as the largest tax delinquents by the Franchise Tax Board (FTB) or the Board of Equalization (BOE) under authority of Sections 7063 or 19195 of the Revenue and Taxation Code, shall be disqualified from the bidding process.

Pursuant to PCC §10295.4, contracts are void and unenforceable if a Contractor is included on tax delinquency lists.

(a) Notwithstanding any other law, a state agency shall not enter into any contract for the acquisition of goods or services with a contractor whose name appears on either list of the 500 largest tax delinquencies pursuant to Section 7063 or 19195 of the Revenue and Taxation Code. Any contract entered into in violation of this subdivision is void and unenforceable.

(b) This section shall apply to any contract executed on or after July 1, 2012.

V. BIDDER RESPONSIBILITIES & THE BID PACKAGE

Bidders are solely responsible for understanding the scope of work and all requirements, terms, conditions, evaluation criteria, etc., before submitting a bid. If the language is unclear or ambiguous, it is the bidder’s responsibility to request clarification or assistance before submitting a bid. Please note that no verbal information will be binding upon the State unless the State issues such information in writing as an official addendum. If the IFB is modified prior to the final bid submission date, the State will issue an addendum to all bidders that received a bid package.

Bidder shall provide rate(s) on Rate Sheet (Exhibit B-1). Bidder shall set forth rates in clear, legible figures in the spaces provided in Exhibit B-1. Failure to provide the required rates shall be cause for rejection of your bid.

NOTE:

1. Any quantities listed on Exhibit B-1 are CDCR’s estimates only and are offered as a basis for the comparison of bids. The State does not expressly or by implication agree that the actual amount of work will correspond therewith and reserves the right to omit portions of the work as may be deemed necessary or advisable by the State.

2. In the case of a discrepancy between the Unit Price (e.g., Hourly Rate, Cost per

Service) and Item Total (e.g., Hourly Rate x Hours Worked = Item Total), the Unit Price shall prevail. However, if the Unit Price figure is ambiguous, illegible, uncertain, or is omitted, the Item Total shall be divided by the estimated usage (e.g., Hours Worked) to determine the Unit Price. In the case of a discrepancy between the Basis of Award and the sum of the Item Totals, the sum of the Item Totals shall prevail.

3. The amount of the total bid will be rounded up to the nearest whole dollar when the

Agreement documents resulting from this bid are prepared.

All required documents listed in the Bid Submittal Checklist must be included within the sealed bid package. No bid will be considered unless it is submitted with the CDCR Bidder Acknowledgement/Certification form (OBS 300) and Exhibit B-1 Rate Sheet and is in conformance with the submission requirements of this IFB. Additionally, an original, signed copy of all pages of the Contractor Certification Clause (CCC) must be submitted to CDCR with the completed bid package. The State reserves the right to request clarification of any documents included with this bid.

The bid must be for the entire activity described herein. The State does not accept alternate contract language from a prospective Contractor. A bid with such language will be considered a counter proposal and will be rejected. Additionally, bids may be rejected if the bid proposal shows any alterations of form, additions not called for, a conditioned or incomplete bid, or erasures and/or irregularities of any kind. Any bid amounts changed after the amounts are originally inserted MUST be initialed in ink by the bidder.

Failure to submit required documentation may result in the rejection of your bid.

VI. BID SUBMITTAL

Sealed bids must be received no later than the time and date specified in the Projected Timetable (Section I of these instructions) at the designated address stated below.

MAIL DELIVERY,

HAND DELIVERY, or

OVERNIGHT MAIL:

California Department of Corrections and Rehabilitation Office of Business Services, Contracts Management Branch Attention: Maria Crews 9838 Old Placerville Road, Suite B-2 Sacramento, CA 95827

Any bid received at the above address after the Submission of Bid date and time specified in the Projected Timetable, Section I, will NOT be considered. It is the State's policy to make every effort to ensure that all bids have been received and properly time stamped;

however, bidders are ultimately responsible for ensuring timely receipt of their bid.

Bidders may verify receipt of their bid by contacting the person identified in the cover letter of this IFB prior to the Public Bid Opening.

Bids that are not properly marked may be disregarded. All completed bids and required documents shall be packaged and submitted in a sealed envelope to the address specified in the section entitled “Bid Submission Requirements”. The sealed envelope must be clearly marked "BID FOR GAS TURBINE GENERATOR MAINTENANCE, INSPECTION, AND INCIDENTAL REPAIR SERVICES - BID NO. 6000001988 Attention: MARIA CREWS - DO NOT OPEN." Failure to do so may result in the premature opening of, or failure to open, your bid.

In submitting a bid, the bidder accepts the terms and conditions expressed herein. Costs incurred for developing bids and in anticipation of award of the Agreement are the responsibility of the bidder and shall not be charged to the State.

A bidder may modify a bid after its submission by withdrawing the original bid and resubmitting a new bid prior to the bid submission deadline. Bidder modifications offered in any other manner, oral or written, will not be considered.

A bid may be withdrawn from consideration by submitting a written withdrawal request to the State, signed by the bidder or an authorized agent. Once opened by the State, the submitted bid is binding and may not be withdrawn without cause.

All documents submitted in response to this IFB will become the property of the State and will be regarded as public records under the California Public Records Act (Government Code Section 6250 et seq.) and subject to review by the public.

VII. LETTERS OF INQUIRY

The purpose of these letters is to provide bidders the opportunity to ask questions and/or provide feedback to CDCR on the specifics of the IFB and/or DVBE requirements. While some input may be incorporated into the IFB, remarks and explanations submitted may not necessarily change provisions of the IFB. Any modifications to the IFB as a result of these inquiries will be documented by an addendum and forwarded to all bidders.

Any letters of inquiry must be submitted in writing to allow CDCR time to research and prepare a response. Submit your letter of inquiry by the date and time specified in Section I – Projected Timetable directly to Maria Crews, Contracts Management Branch, by any of the following:

Mail: 9838 Old Placerville Road, Suite B-2

FAX: (916) 255-6187

E-mail: maria.crews@cdcr.ca.gov

Inquiries received after this date will only be addressed at CDCR’s discretion.

VIII. BIDDERS’ CONFERENCE AND/OR WALK-THROUGH

Notification of Intent to Participate in Bidders’ Conference and/or Walk-Through

Bidders and/or their representative(s) planning to attend the bidders’ conference and/or walk-through held on institution grounds must provide their driver's license or DMV identification card number, date of birth, and complete name to secure a Gate Clearance for admittance. Please contact Mark Shandor at (559) 386-0587 ext. 7482/7317 or Eleanor Amith @ (559) 386-6012 or submit your request in writing via email to:

mark.shandor@cdcr.ca.gov or eleanor.amith@cdcr.ca.gov by the date and time specified in Section I – Projected Timetable] to arrange for your participation in the mandatory bidders’ walk-through.

Any interested bidder or bidder’s representative who requires reasonable accommodation to participate in the Walk-Through must contact the contract analyst identified in this package two (2) weeks before the scheduled Walk-Through to identify what reasonable accommodation(s) is required.

At the time of attendance at walk-through, bidders and/or their representatives will be required to bring their driver’s license or state DMV identification card to be admitted onto institution grounds.

NOTE: Bidders and/or their representatives will not be admitted onto institution grounds unless professionally and appropriately dressed in clothing distinct from that worn by inmates at the institution. Specifically, blue denim pants and blue chambray shirts, orange/red/yellow/white/chartreuse clothing and/or yellow rainwear shall not be worn onto institution grounds. Contractors should contact the institution regarding clothing restrictions before any planned visit(s) to the institution to ensure the Contractor and/or their representatives are in compliance.

Additionally, electronic and communication devices such as pagers, cell phones, cameras/micro-cameras, and/or sound recording devices are not permitted on institution grounds and must be left in the bidder’s and/or their representative’s locked vehicle.

Mandatory Walk-Through

NOTE: PARTICIPATION IN THE WALK-THROUGH IS MANDATORY. ANY BIDDER

INTENDING TO SUBMIT A BID MUST EITHER ATTEND OR SEND A

REPRESENTATIVE TO THE WALK-THROUGH. FAILURE TO ATTEND OR PROVIDE

REPRESENTATION WILL RESULT IN THE BIDDER'S ELIMINATION FROM THE

BIDDING PROCESS.

The mandatory walk-through will be held at Avenal State Prison located at #1 Kings Way, Avenal, California, 93204 on the date and time specified in Section I – Projected Timetable. The purpose of this walk-through is to provide bidders an opportunity to examine the work site before bidding in order to have full knowledge of the area(s) and/or specific equipment affecting the work that may not be specifically described herein.

Specific questions during the walk-through should be limited to the work site. Actual questions regarding the Scope of Work and/or Terms and Conditions of the IFB should be directed to the contact person identified in the cover letter of this IFB.

IX. PUBLIC BID OPENING

If you are planning to attend the public bid opening, you must notify the contact person listed in the cover letter of this IFB three (3) working days before the bid opening date specified in Section I – Projected Timetable. If you and/or your representative require reasonable accommodation to participate in the Public Bid Opening, you must contact the contract analyst identified in this package and identify what reasonable accommodation(s) is required for you to participate.

At the time of the public bid opening, the dollar amount of each bid shall be read. The contract award is subject to a complete review of the entire bid proposal for compliance and adherence to the IFB requirements, verification of all calculations and claimed preferences, and compliance with DVBE Mandatory participation requirements, if applicable.

X. NONRESPONSIBLE BIDDER

If a previous Agreement with a prospective bidder was terminated for cause, the State reserves the right to hold a responsibility hearing before awarding the Agreement to determine if the bidder is responsible. The bid may be rejected if the State deems, at the conclusion of the responsibility hearing, that the bidder is not responsible.

XI. BASIS FOR AWARD

The award of an Agreement, if it is to be awarded, will be made to the lowest responsible bidder whose bid complies with all requirements prescribed herein. In the event a bidder submits more than one (1) bid for the same institution/service under this bid process, the State shall select the lowest bid and reject all other bids from this bidder.

In the event of tie bids, except as provided in Government Code §14838(f), CDCR reserves the right to determine the bidder entitled to the contract award based on the percent of discount specified in Exhibit B-1, if applicable. If not applicable or if there is a discount tie, a coin toss or lot drawing will be used to determine the bidder entitled to the contract award. The coin toss or lot drawing will be officially witnessed and all affected bidders will be advised of the tiebreaker method and invited to attend.

The State is not required to award an Agreement and reserves the right to reject any and all bids and to waive any immaterial deviations in the bid. The State’s waiver of an immaterial deviation shall in no way modify the IFB document or excuse the bidder from full compliance with all requirements if awarded the Agreement.

XII. PROTEST AWARD

Information regarding the protest of an award may be found by going to www.ols.dgs.ca.gov/Contract+Manual/Chapters4through6.htm, under Chapter 6: Contract Award Protests.

A protest to this bid must adhere to Public Contract Code (PCC) Section 10345.

The envelope containing the written protest must clearly state: "Protest Concerning IFB Number 6000001988 for the California Department of Corrections and Rehabilitation". Protests MUST be filed with:

ORIGINAL COPY

HAND OR MAIL DELIVERY

Department of General Services Office of Legal Services Attn: Protest Coordinator 707 Third Street, 7th Floor West Sacramento, CA 95605

HAND OR MAIL DELIVERY

Department of Corrections and Rehabilitation Office of Business Services Contracts Management Branch 9838 Old Placerville Road, Suite B-2

XIII. GENERAL PREVAILING RATE OF WAGES

In accordance with the provisions of Section 1774 of the California Labor Code, the Contractor and any subcontractors shall conform to the general prevailing rate of wages as determined by the Director of the Department of Industrial Relations. Copies of the wage rate determinations or any amendments thereto issued by the Director of the Department of Industrial Relations are on file with CDCR.

XIV. AGREEMENT EXECUTION

The Agreement will be executed only upon the State's acceptance of the Contractor's certificates of insurance, bonds, licenses, and permits, when such items are required.

Should the Contractor fail to commence work at the agreed-upon date and time, the State, upon five (5) days written notice to the Contractor, reserves the right to terminate the Agreement.

The successful bidder shall enter into an Agreement with the State, which will be prepared on a State of California Standard Agreement (STD 213 form, sample attached) and shall include from this IFB Exhibits A, A-1, B, B-1, D, and E.

This Agreement will not include a hard copy of the General Terms and Conditions for Private Contractors (Exhibit C), which is incorporated into the Agreement by reference only on the STD 213. Also not provided is a hard copy of the Contractor Certification Clauses (CCC). Exhibit C and the CCC may be downloaded from the Internet at www.ols.dgs.ca.gov/standard+language and printed for your files. An original, signed copy of all pages of the CCC must be submitted to CDCR. Failure to submit a signed CCC may result in rejection of your bid.

After award, two (2) original Standard Agreements will be forwarded to the Contractor for signature. Upon receipt, the Contractor must sign each Agreement with an original signature and return all Agreements with any required documentation in accordance with the time frame specified in the transmittal letter. In the event the State has not received the signed Agreements and the required documentation within the specified time frame, the award may be rescinded and awarded to the next lowest responsible bidder.

This Agreement is not valid unless and until approved by the Department of General Services, or, under its authority CDCR. The State has no legal obligation unless and until the Agreement is approved. Any work commenced by the Contractor prior to approval may be considered voluntary and the Contractor may have to pursue claim for payment by filing with the California Victim Compensation and Government Claims Board. When the Agreement is fully approved, a copy will be forwarded to you.

XV. EXTENSION OF TERM

This Agreement may be amended to extend the term, if it is determined to be in the best interest of the State. Upon signing the amendment, Contractor hereby agrees to provide services for the extended period at the rates specified in the original Agreement.

XVI. DISABLED VETERAN BUSINESS ENTERPRISE (DVBE) PROGRAM

NOTE: Bidders need to begin the required DVBE participation process as soon as possible to allow adequate response time for DVBE participants.

a. DVBE participation of no less than 3 percent is mandatory for all bids exceeding

$15,000. These requirements apply whether conducting business as a for-profit or nonprofit individual, partnership or corporation. In order to be deemed responsive and eligible for award of the Agreement, the bidder must attain the prescribed goals.

For more information, bidders have been provided with a DVBE Program Requirements resource packet. Additionally, to document DVBE participation, bidders must complete and return the Bidder Declaration form (GSPD-05-105) and the DVBE Declarations form (STD 843) attached to this IFB. Failure to complete and submit all required forms with the bid, that fully document and meet the DVBE requirement, will cause the bid to be rejected.

b. The DVBE participation goals must be based on the total amount of the bid proposal.

c. Failure to submit the completed worksheets with the bid proposal will result in automatic rejection of your bid. Your bid will also be rejected if the DVBE requirement is not met.

d. Proof of Department of General Services (DGS) DVBE certification for your firm and/or subcontractors must be submitted with your DVBE Participation Worksheets.

e. CDCR’s contact for this bid is:

Maria Crews

(916) 255-5692 maria.crews@cdcr.ca.gov California Relay Service 1-800-735-2929

XVII. DISABLED VETERAN BUSINESS ENTERPRISE (DVBE) INCENTIVE

CDCR is committed to meeting and exceeding the 3 percent goal for Disabled Veteran Business Enterprise (DVBE) participation in State contracting activities, set forth in Military and Veterans Code 999. The DVBE Incentive Program applies to all contracting activities for services including public works, construction, services, leasing, materials testing, and other related contracts. The DVBE incentive is applied during the evaluation process and is only applied to responsive bids from responsible bidders proposing DVBE participation.

This incentive is for bid computation only.

To be eligible for the DVBE incentive, the business must:

1. Complete DVBE Incentive Request and Subcontractor Acknowledgement form

(OBS 554) and submit with bid proposal.

2. Have a completed DVBE application on file with DGS, OSDS by 5:00 p.m. on the date bids are due.

For certification and preference approval process information, contact the DGS OSDS by telephone at (916) 375-4940 or access the DGS OSDS Internet website at http://www.pd.dgs.ca.gov/dvbe/default.htm

Award Based on Low Price

The incentive shall be equal to a bidder’s DVBE participation level (rounded to the nearest two decimal places).

DVBE PARTICIPATION LEVEL INCENTIVE APPLIED

3.0 UP TO 3.99% 3%

4.0 UP TO 4.99% 4%

5.0 UP TO 5.99% 5%

1. The incentive is subject to a minimum of three percent (3%) and a maximum of five percent (5%) and will not exceed $500,000. Bids with DVBE participation of more than five (5%) percent will be calculated with a five percent (5%) incentive.

2. Bidders with DVBE participation of less than the required percentage listed in the solicitation will be deemed non-responsive and eliminated from any further participation.

3. The Small Business Preference (five percent (5%) up to $50,000) may be combined with the DVBE incentive but will not exceed a combined total of $500,000.

4. The DVBE incentive is computed from the lowest responsive and responsible bid price.

XVIII. SMALL BUSINESS PREFERENCE PROGRAM

Current law encourages state departments to first consider a Small Business (S/B) Enterprise / Microbusiness (M/B) Enterprise for contracting opportunities. CDCR is committed to supporting Small/Micro Business participation in state contracting and seeks to use certified Small/Micro Businesses whenever possible.

A Small/Micro Business enterprise is defined as a business certified by the Department of General Services (DGS), Office of Small Business and Disabled Veteran Business Enterprise Certification Services (OSDS) in which:

1. The principal office is located in California

2. The officers are domiciled in California

3. The business is independently owned and operated

4. The business, with any affiliates, is not dominant in its field of operation; and

a. For Small Business, either:

(1) The business, together with any affiliates, has 100 or fewer employees and averaged annual gross receipts of $14,000,000 or less over the previous three years, or

(2) The business is a manufacturer with 100 or fewer employees

b. For Micro Business, either:

(1) The business, together with any affiliates, has 25 or fewer employees and averaged annual gross receipts of $3,500,000 or less over the previous three years, or

(2) The business is a manufacturer with 25 or fewer employees.

Section 14835, et seq., of the California Government Code requires that a five percent (5%) preference be given to bidders who certify as a Small/Micro Business enterprise.

The rules and regulations of this law are contained in Title 2, California Code of Regulations, Section 1896, et seq. A copy of the regulation is available upon request.

To claim the Small/Micro Business preference, which may not exceed $50,000 for any bid, your firm must:

1. Have a completed application (including proof of annual receipts) on file with the DGS, OSDS, by 5:00 p.m. on the date bids are due, and

2. Receipt of documents verified by such office.

Therefore, if you are a Small/Micro Business, but are not certified, it is to your advantage to become certified. For certification and preference approval process information, contact the OSDS by telephone at (916) 375-4940 or access the OSDS Internet website at www.pd.dgs.ca.gov/smbus/getcertified.htm.

XIX. NON-SMALL BUSINESS PREFERENCE REQUEST

Pursuant to Title 2, CCR Section § 1896, et seq., and GC Section § 14838, et seq., a bid preference of five percent (5%) is available to a responsive non-small business claiming no less than twenty-five percent (25%), Small Business/Micro Business (SB/MB) subcontractor participation with one or more SB/MB enterprises. This preference is considered only if the tentative low bidder is not a certified SB/MB.

In granting the Non-Small Business Preference, no bid price will be reduced by more than $50,000. This preference cost adjustment is for bid evaluation purposes only and does not alter the actual cost offered by the bidder.

A non-small business is defined as a responsive/responsible bidder that is not certified by the DGS OSDS as a SB/MB enterprise.

To be eligible for the non-small business preference, the business prime vendor must complete and submit the Non-Small Business Preference Request and Subcontractor Acknowledgement form (OBS 555) with their bid proposal.

XX. NONPROFIT VETERAN SERVICE AGENCY (NVSA) SMALL BUSINESS

PREFERENCE

Pursuant to Military and Veteran Code Section 999.50 et seq., Nonprofit Veteran Service Agencies (NVSAs) claiming Small/Micro Business preference and verified as such in the relevant category or business type, will be granted a preference of five percent (5%) of the lowest responsive bid, if the lowest responsive bid is submitted by a bidder not certified as a Small/Micro Business.

In granting Small/Micro Business preference to NVSAs, no bid will be reduced by more than $50,000. The preference cost adjustment is for computation purposes only and does not alter the actual cost offered by the bidder.

To be eligible for the NVSA Small/Micro Business Preference, the business concern must:

1. request preference at the time of bid submission, and

2. must possess a valid certification prior to bid submission.

An SB/NVSA is not subject to the same standards as other certified Small/Micro businesses. SB/NVSA standards are identified in Military and Veterans Code Section 999.51(a) (3).

XXI. IDENTIFICATION OF CONTRACTORS, SUBCONTRACTORS, CONSULTANTS:

SMALL/MICRO BUSINESS AND DVBES

CDCR must identify all contractors, subcontractors, and consultants who will provide labor or render services in the performance of this Agreement and further identify whether any of the listed subcontractors and consultants are a certified Small/Micro business, or a certified DVBE. Therefore, the bidder must complete a Bidder Declaration (GSPD-05- 105). If any changes occur in the submitted original GSPD-05-105, the Contractor shall notify the Office of Business Services (OBS), in writing within ten (10) working days of those changes, including any changes to Small/Micro business or DVBE status.

CDCR asks that you encourage any subcontractor(s) and/or consultant(s) not currently certified as a Small/Micro business or DVBE that may meet the certification requirements specified herein to become certified through the DGS, OSDS. Please provide those subcontractor(s)/consultant(s) the OSDS contact and certification information provided above.

If you are a certified Small/Micro business enterprise and fail to complete the Prime Contractor information of the CDCR Bidder Acknowledgement/Certification form (OBS 300), your business shall be classified as a large business, which will preclude your bid from receiving the five percent (5%) Small/Micro business preference and can cause incorrect reporting of Small/Micro business and large business participation by CDCR.

If you are a certified DVBE and fail to specify that information on the CDCR Bidder Acknowledgement/Certification form, (OBS 300) your business shall be classified as a large business, which will preclude your bid from receiving any range of the DVBE incentive and cause incorrect reporting of DVBE participation by CDCR.

XXII. BIDDER PROVIDING FACILITY(IES)

Bidders providing facility(ies) for their services must specify the complete address(es) of the facility(ies) where the services will be performed in the appropriate section on the Bidder Acknowledgement/Certification form (OBS 300) in the spaces provided.

The bidder hereby authorizes the State to insert the bidder’s facility(ies) as listed in the CDCR Bidder Acknowledgement/Certification form (OBS 300) into the contract Exhibit A Scope of Work.

Enclosures

Bidder Acknowledgement/Certification (OBS 300) Bid No. 6000001988 California Department of Corrections and Rehabilitation (CDCR)

The bidder hereby agrees to provide all labor, materials, supplies, licenses, permits, equipment and transportation necessary to perform all services required for the foregoing titled work in accordance with the Scope of Work, all Terms and Conditions, Disabled Veteran Business Enterprise (DVBE) requirements, if applicable, and such addenda thereto as may be issued before the public bid opening date, at the rates set forth by the bidder in Exhibit B-1, Rate Sheet. Exhibit B-1 Rate Sheet must be submitted with this Bidder Acknowledgement/Certification form.

Exhibit B-1 Rate Sheet shall remain in force for the stated term of this Agreement and shall include every item of expense, direct and indirect, including any taxes incidental to the specified rates.

By virtue of submitting this bid, the undersigned is accepting the terms and conditions expressed in this IFB. Any and all services performed outside the scope of this Agreement shall be at the sole risk and expense of the bidder.

COMPANY NAME:

STREET ADDRESS: P.O. BOX:

CITY, STATE AND ZIP CODE: CITY, STATE AND ZIP CODE:

TELEPHONE NUMBER: FAX NUMBER:

FEDERAL ID or SOCIAL SECURITY NUMBER: E-MAIL ADDRESS:

TAX STATUS [ ] Individual/Sole Proprietor [ ] Estate or Trust [ ] Partnership

[ ] Corporation (State in which incorporated _______) [ ] Other: ______________________

By signing this document, I CERTIFY UNDER PENALTY OF PERJURY, that I am duly authorized to legally bind the prospective proposer/bidder to the requirements of this bid document. This certification is made under the laws of the State of California.

PRINT NAME AND TITLE OF AUTHORIZED REPRESENTATIVE

SIGNATURE OF AUTHORIZED REPRESENTATIVE: DATE:

Bidding Preferences Claimed (Check only the preferences claimed) Preferences: Certification Number/Expiration Date DGS certified Small Business

DGS certified Micro Business

Non-Small Business Subcontractor Preference (committing use of 25% or more of DGS certified Small/Micro Business Subcontractors) include the OBS 555

DGS certified Disabled Veteran Business Enterprise

DVBE Incentive requested by bidder (include the completed OBS 554 with bid) NVSA preference request TACPA Attach all applicable forms

Bidder Providing Facility(ies) If the bidder is supplying the facility(ies) for services, please specify the complete address(es) of the facility(ies) where services will be provided (use additional sheets if necessary). The bidder hereby authorizes the State to insert the bidder’s facility(ies) listed below into the Exhibit A Scope of Work.

Street Address, City, State, Zip Code

Street Address, City, State, Zip Code

BID SUBMITTAL CHECKLIST

GAS TURBINE GENERATOR MAINTENANCE, INSPECTION,

AND INCIDENTAL REPAIR SERVICES

IFB No. 6000001988

Use this checklist to ensure that the documents identified below are included in your company’s bid package.

Place a check mark or “X” next to each document being submitted to the State. Failure to submit these documents may be cause for rejection of your bid. This checklist should also be returned with your bid.

A complete bid will consist of the documents identified below.

NOTE TO BIDDER: The company name identified on all documents submitted to the State (e.g., licenses, permits, certifications) must be identical to the company name written on the Bidder Acknowledgement/Certification (OBS 300). Failure to comply may cause delays in the award or result in the rejection of your bid.

_____ Bid Submittal Checklist (this checklist)

_____ Bidder Acknowledgement/Certification (OBS 300)

_____ Rate Sheet (Exhibit B-1)

_____ Payee Data Record (STD 204) and Supplemental Form

_____ Non-Small Business Preference Request and Subcontractor Acknowledgement (OBS 555); if applicable

_____ Darfur Contracting Act (OBS 1500)

_____ Copy of valid California city or county business license (if applicable) or, if a corporation located within the

State of California, incorporation documents or letter from the Secretary of State or, if not a California business, an affidavit that business is in good standing with the state, province, or country in which business is headquartered.

_____ Copy of Contractor Certification Clauses (CCC) The CCC can be found on the Internet at http://www.ols.dgs.ca.gov/standard+language. The first page must be signed and submitted prior to the award of the contract, but is not required if the bidder has submitted this form to the awarding agency within the last three (3) years.

_____ Copy of a valid Class “A” General Engineering Contractor, California Contractors State License Board specialty license.

_____ Proof of Factory Training or letters of references, for each service technician providing services as described in Exhibit A-Scope of Work, Section XII Qualifications.

_____ GSPD-05-105 Bidder Declaration

_____ STD 843 DVBE Declarations)

_____ DVBE Bid Incentive Request and Acknowledgement (OBS 554)

NOTE TO BIDDER: In addition to the above, the Provider shall furnish the following to CDCR upon award.

_____ Copy of Commercial General Liability Insurance

_____ Copy of Automobile Liability Insurance

_____ Copy of Worker’s Compensation Insurance, if applicable. (If exempt, please cite the legal code that exempts you from the requirement.)

STANDARD AGREEMENT

STD 213 (Rev 06/03) AGREEMENT NUMBER

REGISTRATION NUMBER

1. This Agreement is entered into between the State Agency and the Contractor named below:

STATE AGENCY'S NAME

CONTRACTOR'S NAME

2. The term of this through

Agreement is:

3. The maximum amount $ of this Agreement is:

4. The parties agree to comply with the terms and conditions of the following exhibits which are by this reference made a part of the Agreement.

Exhibit A – Scope of Work page(s)

Exhibit B – Budget Detail and Payment Provisions page(s)

Exhibit C* – General Terms and Conditions Check mark one item below as Exhibit D:

Exhibit - D Special Terms and Conditions (Attached hereto as part of this agreement) page(s) Exhibit - D* Special Terms and Conditions Exhibit E – Additional Provisions page(s)

Items shown with an Asterisk (*), are hereby incorporated by reference and made part of this agreement as if attached hereto.

These documents can be viewed at www.ols.dgs.ca.gov/Standard+Language

IN WITNESS WHEREOF, this Agreement has been executed by the parties hereto.

CONTRACTOR California Department of General Services Use Only

CONTRACTOR’S NAME (if other than an individual, state whether a corporation, partnership, etc.)

BY (Authorized Signature)

DATE SIGNED(Do not type)

PRINTED NAME AND TITLE OF PERSON SIGNING

ADDRESS

AGENCY NAME

BY (Authorized Signature)

DATE SIGNED(Do not type)

PRINTED NAME AND TITLE OF PERSON SIGNING Exempt per:

ADDRESS

SAMPLE

TBB Bid Number 6000001988 California Department of Corrections and Rehabilitation (CDCR) Exhibit A Scope of Work

GAS TURBINE GENERATOR MAINTENANCE, INSPECTION,

AND INCIDENTAL REPAIR SERVICES

I. INTRODUCTION

The Contractor shall provide all necessary personnel, tools and equipment necessary to provide regular scheduled preventative maintenance and repair services on two (2) Gas Turbine power-generating systems, Centaur 40, serial numbers DCG0210 and DCG0211 and associated control systems, to include the Fuel Tech NOxOUT Urea to Ammonia Selective Catalytic Reduction (SCR) System located at Avenal State Prison, #1 Kings Way, Avenal, California 93204.

Work will be conducted Monday through Friday, State holidays excluded, between the hours of 7:30 a.m. and 3:30 p.m. The Contractor and Avenal State Prison will mutually agree upon the actual date and time of work. All agreed upon schedules will be subject to change in the event of prison emergencies.

II. CONTRACTOR RESPONSIBILITIES

A. Required Maintenance

This regular maintenance agreement shall be performed by qualified personnel and shall include all field labor and subsistence for regularly scheduled maintenance inspections. This agreement shall include labor, materials, travel time, process time and taxes. The tasks listed below shall be accomplished on the specified equipment at the specified intervals. Specific tasks may be modified for the convenience of either party; however, such changes shall only be made with the consent of both parties in accordance with this agreement. This agreement is for the performance of the maintenance activities listed below, but is not limited to these items. Should the manufacturer recommend additional maintenance activities that are necessary for the continued operation of the turbines and associated equipment these additional maintenance activities shall be performed.

1. Regular Maintenance Inspections

a. Preventive Maintenance – On a quarterly basis experienced field service representative will provide scheduled maintenance of the turbo machinery package to include all consumable items (excluding air inlet filters and working fluids), with date and times to be mutually agreed upon by the State and Contractor (normal travel and subsistence costs included). Each year, the Contractor will perform two (2) Basic Maintenance Visits, one (1) Semi-Annual Maintenance Visit, and one (1) Annual Maintenance Visit.

The Contractor shall maintain a minimum of four (4) change-out sets of air filters on site.

Semi-Annual and Annual Maintenance shall be performed during non-peak electrical months, November 1st through April 30th. With the Semi-Annual Maintenance tasks performed during the month of November and the Annual Maintenance tasks being performed during the month of April.

Preventative maintenance tasks shall be performed on one (1) power generating system at a time.

TBB Bid Number 6000001988 California Department of Corrections and Rehabilitation (CDCR) Exhibit A

b. Predictive Maintenance – Through lube oil analysis and vibration trending the Contractor will provide predictive maintenance to ensure the health of the turbine machinery packages, with reporting to the State of the results of oil analysis and vibration trending and any recommended corrective action if needed.

2. Reports

a. Check-sheet Report - The contractor will furnish a check-sheet report of work accomplished to the State upon conclusion of each scheduled inspection visit.

b. Written Reports – A formal written report will be furnished within 30 days following those inspection visits where a written report is listed in the Basis Services Schedule.

Depending on the service interval, this report will cover engine condition, lube oil analysis, vibration analysis, and/or bore-scope findings, with recommended corrective action if needed.

III. QUARTERLY BASIC MAINTENANCE VISIT (ITEMS ARE APPLICATION SPECIFIC)

The below listed tasks shall be accomplished on the specified equipment at the specified interval. Specific tasks may be modified for the convenience of either party; however, such changes shall only be made with the consent of both parties in accordance with the Agreement and in writing.

A. Inspection Tasks:

1. Review equipment log and unit operation with site personnel.

2. Visually inspect control console electrical connections for cleanliness and security.

3. Observe and record all panel and package instrument readings. Note any malfunction indications and check all oil-filled gauges.

4. Check air inlet system for obstructions and contamination. Record differential pressure

(∆P) across air filters. Replace air filters when ∆P reaches 5.0 inches of water column.

5. Record fuel pressure and adjust at off-skid regulator, as necessary.

6. Check oil cooler louver operation.

7. Check inlet guide vanes for position. Ensure integrity of torque paint on full open stops and actuator cylinder linkage. Check cylinder for leakage

8. Clean “Fireye” flame scanner sensing eye.

Note: Cleaning and sensitivity checks of fire detectors and checking fire retardant bottles for proper charge are the responsibility of owner.

9. Check and record magnetic speed pickup voltage output.

10. Visually inspect unit for fuel, oil, and air leaks. (Especially for air leaks at case flanges, bore scope plugs, T5 probes and fuel nozzle.

Note: Do not tighten engine hot section bolts with engine running.

11. Visually inspect mechanical integrity of fasteners, auxiliary motor couplings, bleed valve, and fuel control linkages.

12. Inspect engine and package components for proper operating conditions. Note any unusual noises, vibrations, discolorations, cracks, chaffing lines (damping blocks in place). Check drain boss of combustor and turbine cases for leaks.

13. Check batteries and charger for proper operation.

14. Clean engine external, use environmentally friendly solvents or cleaners.

TBB Bid Number 6000001988 California Department of Corrections and Rehabilitation (CDCR) Exhibit A

15. Perform ingestive (online) cleaning of engine, as necessary. Use environmentally friendly solvents.

16. Check lube oil tank vent for proper operation, clean as required.

17. Take lube oil sample for laboratory analysis, compare with base analysis of new oil. The

Contractor must change oil if viscosity increases by 20%, viscosity decreases by 10%, total acid number is 0.6 mg/KOH maximum of water content is 2000 parts per million maximum.

Lube oil analysis report shall contain the following:

a. Viscosity

b. Acid Number

c. Water Content

d. Particle Contamination

e. Wear Particle Analysis

18. Review inspection with site personnel and provide copy of inspection report for the logbook.

19. Remove the SCR system ammonia decomposition chamber injector assembly for inspection and cleaning.

IV. SEMI-ANNUAL MAINTENANCE VISIT (ITEMS ARE APPLICATION SPECIFIED)

This schedule is incorporated and made a part of the referenced Agreement. The below listed tasks shall be accomplished on the specified equipment at the specified interval. Specific tasks may be modified for the convenience of either party; however, such changes shall only be made with the consent of both parties in accordance with the Agreement.

1. Perform all elements of Basic Maintenance Inspection (as listed below)

2. Test all gauges; calibrate as necessary.

3. Inspect fuel control system for security, leaks, and proper operation. Adjust as necessary and record. Include the following:

a. Governor

b. Gas fuel control valve

c. Throttle valve

d. Gas fuel control

4. Inspect engine air intake and exhaust systems for damage, leaks, and debris.

5. Inspect engine compressor variable vane mechanism for wear. Check for bent arms; lose linkages, and loose bushings. Ensure stop settings are correct.

6. Inspect starter clutch to ensure lock-up in one direction and free rotation in the other direction.

7. Check oil cooler for cleanliness; Clean as necessary.

8. Perform ingestive (online) cleaning of engine. Use environmentally friendly solvents.

9. Hot section inspection:

a. Inspect fuel nozzle/injectors for clogging, oxidation, cracks and erosion. Clean or replace as necessary.

b. Using a bore scope, inspect combustion dome, liners and first stage nozzle for cracks, erosion, warpage, first wear, deposits and unusual hot spots. Photograph and record observations.

TBB Bid Number 6000001988 California Department of Corrections and Rehabilitation (CDCR) Exhibit A

12 O’CLOCK 12 O’CLOCK

LOOKING FORWARD LOOKING AFTER

Bore scope Inspection Record

10. Inspect/test auxiliary and backup equipment.

a. Pre/post lube oil pump

b. Oil pump seals

11. Remove and inspect igniter torch housing for cracks or excessive erosion. Inspect discharge tube for chafing wear.

12. Remove and inspect igniter plug and inspect gap, erosion, or insulation oxidation. Replace with properly gapped plug as necessary.

13. Inspect thermocouple harnesses for breakage and general condition. Check integrity of support grommets.

14. Change all package filter elements.

15. Clean entire package. Use environmentally friendly solvents.

16. Test calibrated speed and temperature topping systems; calibrate as necessary.

17. Calibrate temperature monitors.

18. Test all safety warning and shutdown devices; adjust as required.

19. Restart turbine and record acceleration time; insure start-up time is with in manufactures specifications. Monitor electric/electronic control system for proper sequencing.

Note: Check control panel for malfunction indications. Troubleshoot and comment/record on corrective action.

20. Conduct vibration survey and analysis, record type of equipment used.

V. ANNUAL MAINTENANCE VISIT (ITEMS ARE APPLICATION SPECIFIC)

This schedule is incorporated in and made a part of the reference Agreement. The below listed tasks shall be accomplished on the specified equipment at the specified interval. Specific tasks may be modified for the convenience of either party; however, such changes shall only be made with the consent of both parties in accordance with the Agreement.

1. Perform all elements of Basic and Semi-Annual Maintenance Inspections (as listed above for both)

2. Conduct an internal inspection of the accessory drive by removing inspection covers for driven equipment.

TBB Bid Number 6000001988 California Department of Corrections and Rehabilitation (CDCR) Exhibit A

3. Inspect starter assembly for unusual wear. Verify correct system operation during start.

4. Visually inspect exhaust bellows for cracks and distortions.

5. Verify and record governor load gain voltage.

6. Inspect shaft coupler’s disk packs and shear bolts for wear.

7. Check alignment of gearbox-to-generator; using the laser alignment method, realign as necessary. Provide print read-out of initial and final alignment readings.

8. Replace PLC battery.

9. Ensure emergency back-up relay system operation.

10. Conduct a general inspection of all SCR related components. Check for any evidence of corrosion, loosening or shifting of parts due to vibration or wear, and any evidence of overheating. Replace any components that show evidence of damage, breakage, or wear.

11. Open, inspect, and clean all SCR system regulators and strainers.

12. Calibrate all SCR system pressure and temperature indicators to include transmitters.

VI. EMISSIONS SOURCE TESTING

a. Perform required mandated emissions source testing in accordance with the San Joaquin

Valley Unified Air Pollution Control District (SJVUAPCD) rules to meet permit source testing requirements

b. Emissions source testing shall be performed annually, within specified 60 day window;

30 days prior to December 10th to 30 days after April 12th.

VII. TRI-ANNUAL MAINTENANCE VISIT

A. Maintenance Task

1. Clean the generator using a high dielectric cleaner recommended for use by the generator manufacturer. Perform any manufacturer’s required or recommended maintenance or test on the Generator and it components. Provide pre and post motor winding cleaning megger (megohm) results.

2. This Maintenance task shall be performed during the first 12 months of the contract.

B. Trouble-Shoot and Repairs

On an as needed/emergency basis or during regular maintenance, the Contractor will investigate, troubleshoot and make any necessary repairs to the turbines, SCR system, and associated equipment necessary to ensure proper operation of the power generation machinery and associated equipment and controls. The Contractor’s charges for troubleshooting and repairs, outside of minor adjustments and corrections performed during maintenance inspections, will be charged at the rates set in Exhibit B-1, Rate Sheet of this contract.