IFB 2026000190 Infectious Medical Waste Removal - Clinical Page 1 of 1

Invitation for Bids State of Colorado

Colorado Department of Corrections

IFB 2026000190:

Infectious Medical Waste Removal & Disposal May 22, 2026

Sole Point of Contact for this Solicitation is:

Jennifer Garvin – Purchasing Agent IV (doc_purchasing@state.co.us) Contact with any other State personnel regarding this procurement, unless specifically authorized by the above-named Sole Point of Contact, may result in disqualification.

Offerors are urged to read the solicitation document and attachments thoroughly before submitting a Bid.

Offerors are required to submit Federal Employer Identification Number (FEIN) (W-9) prior to award from the Colorado

Department of Corrections.

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ATTACHMENTS:

1. Exhibit A – Vendor IFB Checklist

2. Exhibit B – Required Vendor Information

3. Exhibit C – W-9 Request for Taxpayer ID Number

4. Exhibit D – Price Bid

5. Exhibit E – Vendor Disclosure Statement

6. Exhibit F – Purchase Order Terms and Conditions or Personal Service Contract Template

7. Exhibit G – General Administrative Information

8. Attachment A – Insurance Information

9. Attachment B - Consent to Search Form (information only)

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TABLE OF CONTENTS

TABLE OF CONTENTS

1. INTRODUCTION

A. General Information

B. Background

C. Sole Point of Contact

D. Schedule of Activities

E. Anticipated Contract Term

2. REQUIREMENTS

A. Accessibility Requirements

B. Insurance Requirements

3. Scope of Work A. Scope of Work and Deliverables

B. The Objective and Overview of Services

C. Regulatory Compliance Expectations

D. Technical Requirements

E. Collection Scheduling, Frequency and Estimated Volumes

F. Deliverable Documentation

4. BID SUBMISISON AND BID OPENING

A. Bid Submission Instructions

B. Timeliness of Bid Submission

C. Bid Pricing

D. General Administrative Information

E. Public Opening of Bids - Virtual

5. AWARD INFORMATION

A. Bid Evaluation and Award

B. Single Bid

C. Notice of Award

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1. INTRODUCTION

General Information

On behalf of the State of Colorado, the Division of Clinical Service is issuing this

Invitation for Bids (IFB) for Infectious Medical Waste Removal & Disposal –

Statewide.

Background

All information contained within this IFB, and any amendments and modifications thereto, reflect the best and most accurate information available to the state at the time of this IFB.

Colorado Department of Corrections (CDOC) operates 18 health care units or clinics throughout the state. Per State and Federal regulations each location must arrange for medical waste disposal by licensed professional. The purpose of this solicitation is to collect bids from licensed and certified respondent(s) and establish removal and disposal services for the Division of Clinical Services.

Sole Point of Contact

i. The State’s sole point of contact for this solicitation is Jennifer Garvin, Purchasing Agent IV, who may be reached via email at doc_purchasing@state.co.us. However, questions or inquiries in relation to this solicitation must be submitted through Bidnet Direct, see section F below for additional details.

ii. Because phone lines may not be consistently monitored, email is the preferred method of communication. The individual listed above is the sole point of contact for this solicitation. Initiating contact with anyone other than this individual may result in disqualification from Award consideration.

Schedule of Activities

i. This Schedule of Activities is for information and planning purposes only.

Schedules for Activities listed as “Estimated” may be subject to change depending on the needs of the State. All times are considered in Mountain

Time (MT), as adjusted for daylight savings.

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a. The date of publication for this solicitation on Colorado VSS is May 26, 2026.

b. Written inquiries must be submitted through Bidnet Direct, bidnetdirect.com//cdoc no later than 2:00pm June 1, 2026.

c. The estimated date for the State’s responses to vendors’ written inquires to be published on Colorado VSS is June 4, 2026.

d. All bids must be submitted in the method described below no later than 5:00pm, June 9, 2026.

e. A public opening of the bids will be held at 10:00am, June 10, 2026, interested vendors must request a link to virtual meeting no later than

4:00pm June 9, 2026.

f. The estimated date for the publication of an Intent to Award on

Colorado VSS and Binet Direct is June 12, 2026

Anticipated Contract Term

i. The anticipated term of the awarded Contract or Purchase Order is anticipated to begin on July 1, 2026 and end on June 30, 2027 (one (1) year).

ii. If a Contract or Purchase Order is issued for this solicitation, the award will have the option to be renewed for up to four (4) additional one-year periods at the sole discretion of the State. The total duration of the Contract, including all options, is not anticipated to exceed five (5) years.

iii. The State in its sole discretion may extend the Award/Contract/Purchase

Order beyond the anticipated term in accordance with the Colorado

Procurement Code, and in the event that the State determines an extension is necessary.

iv. The State may, within its sole discretion, choose not to exercise any option or extension term of the Award/Contract/Purchase Order for any reason. If the

State chooses not to exercise any option or extension term, it may re-procure the goods and/or services in its sole discretion.

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v. The State is not responsible for any goods delivered or services performed by the awarded Offeror without a State issued Contract or Purchase Order.

Offeror Inquiries

i. Offerors may submit written inquiries concerning this IFB to obtain clarification on specifications and requirements through bidnetdirect.com//cdoc.

ii. The State, may not accept inquiries received after the date and time indicated in the schedule of activities.

iii. All inquiries should be clearly marked with the IFB number and title. Where appropriate, inquiries should include references to any relevant section/paragraph of the solicitation.

iv. List each question separately.

v. The CDOC will publish responses to inquiries collectively, in a timely manner, as a modification on Colorado VSS and bidnetdirect.com//cdoc.

vi. Offerors shall not rely on any verbal statements that alter any specification or other term or condition of the solicitation. Such changes are valid only if provided in writing by the Procurement Contact.

2. REQUIREMENTS

Accessibility Requirements

i. All work performed as a result of this solicitation must comply with all applicable provisions of §§24-85-101, et seq., C.R.S., and the Accessibility

Standards for Individuals with a Disability, as established by the Office Of

Information Technology pursuant to Section §24-85-103 (2.5), C.R.S. and 3) all State of Colorado technology standards related to technology accessibility and with Level AA of the most current version of the Web Content

Accessibility Guidelines (WCAG), incorporated in the State of Colorado technology standards.

Insurance Requirements

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i. The awarded Offeror will be required to submit a certificate(s) of insurance evidencing insurance coverage for the types and amounts of insurance as required by the Insurance provision in the Contract or Purchase Order Terms and Conditions, included in this solicitation as an Exhibit F, prior to execution of the Contract or Purchase Order. Attachment A has information to determine what insurance will be needed for this solicitation.

3. SCOPE OF WORK

Scope of Work and Deliverables

i. This section describes the deliverables sought through this IFB and the scope of what the awarded Offeror will be expected to offer through the contract resulting from this IFB. The Scope of Work is intended to provide interested

Offeror’s with sufficient basic information to submit a bid. It is not intended to limit a bid’s content or exclude any relevant or essential data.

The Objective and Overview of Services

i. The Colorado Department of Corrections (CDOC), through the Division of

Clinical Services, requires comprehensive, fully compliant infectious medical waste collection, transportation, treatment, and disposal services.

ii. Services shall be provided across eighteen (18) state correctional facilities housing an aggregate population of approximately 15,000 offenders. Clinical capabilities at these locations range from basic day clinics to full-service infirmaries (including specialized units such as dialysis).

iii. CDOC reserves the right to add or remove facilities locations as needed, where services will be provided. The awarded offeror(s) will be given email written notification of facility location changes that require compliant medical waste removal.

iv. The awarded offeror(s) shall ensure an uninterrupted, legally compliant chain of custody for all medical waste categories, classifications, or profiles, as may be required, from the point of collection to final destruction.

Regulatory Compliance Expectations

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i. The awarded offeror(s) must be a licensed medical waste disposal firm specializing in hazardous and infectious waste management. The awardee(s) shall provide all necessary vehicles, equipment, labor, licenses, permits, and materials required to perform services in strict accordance with the following regulations, including any future amendments not specified here:

a. Colorado Department of Public Health and Environment (CDPHE): Solid

Waste Sites and Facilities Regulations (6 CCR 1007-2, Part 1, Section 13).

b. Colorado Hazardous Waste Regulations: (6 CCR 1007-3).

c. Colorado Rules and Regulations Pertaining to Radiation Control: (6 CCR

1007-1).

d. Federal Regulations: All applicable Occupational Safety and Health

Administration (OSHA) and U.S. Department of Transportation (USDOT) requirements.

Please Note: As defined by OSHA standards, feminine hygiene products and disposable undergarments are handled as standard solid waste by CDOC personnel and are excluded from this solicitation. The awarded offeror(s) will not be required to collect these items.

Technical Requirements

i. Waste Containers and Supplies

a. Containers shall be supplied by the awarded offeror(s) and must be closable, leak-proof, color-coded, and marked with the official biohazard seal in compliance with state and federal regulations.

b. The awarded offeror(s) must offer a variety of container sizes (including, but not limited to, 40-gallon, 28-gallon, 3-gallon, 4.3 CF boxes, and 1.9

CF boxes) to accommodate individual facility spatial constraints.

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c. Extra Supplies: The awarded respondent(s) shall provide an adequate buffer supply of extra liner bags to each facility at no additional charge to accommodate situations where containers must be bag-lined before swap-outs.

d. Sharps Containers Integration: CDOC facility medical units independently procure internal "sharps" containers. The awarded offeror(s) is required, during the scheduled pick up, to accept and dispose of these filled sharps containers nested inside the larger waste collection bins as part of the standard volume collection.

e. Inclusive per container pricing: Bidding shall be submitted as "per-container" pricing structure and be all-inclusive. The proposed rate shall cover the provision/rental of the hard, reusable containers, all required disposable red biohazard liner bags, and all necessary hazard labeling or signage.

f. Travel expenses should be considered in the pre-container pricing. CDOC has facility location that are in remote locations of Colorado, but must still receive scheduled legally compliant services.

ii. Trace Chemotherapy Waste Handling (Denver Facility Only)

a. The awarded respondent(s) shall provide specialized handling, transport, and compliant disposal for “Trace Chemotherapy Contaminated Waste” generated specifically at the Denver Reception and Diagnostic Center

(DRDC), separating this classification of waste from standard infectious waste management protocols as required by law.

Collection Scheduling, Frequency and Estimated Volumes

i. Operational Hours: All pickups must be performed between 8:00am & 5:00pm

M.T., Monday through Friday.

ii. Fixed Routing Schedules: Services must be executed on a fixed, predictable schedule agreed upon post-award (e.g., "Every Tuesday morning" or "The second Thursday of each month") rather than shifting windows.

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iii. Submitted bid documents must include a suggested pickup route and schedule.

iv. Secure Storage Areas: CDOC personnel will accumulate waste in designated, secured (locked door/gate) areas at each facility. Awarded offeror’s personnel will only be granted access to specific locations or will be escorted for the duration of the scheduled pickup.

v. The volumetric quantities listed below are projected annual or interval estimates for routing and bidding purposes only. Actual waste volumes may fluctuate based on operational facility needs, and the State guarantees no minimum or maximum volume per pickup:

Denver Reception and Diagnostic Center (DRDC) – 10900 Smith Road, Denver, CO 80239

Weekly pickup of an estimated 320 gallons of infectious waste and 40 gallons of trace chemotherapy contaminated waste.

Denver Women's Correctional Facility (DWCF) – 3600 Havana Street, Denver, CO 80239

Weekly pickup of an estimated 120 gallons of infectious waste.

The facility prefers a smaller waste container size.

Colorado Territorial Correctional Facility (CTCF) – 275 West Hwy 50, Canon City, CO 81212

Weekly pickup of an estimated 320 gallons of infectious waste.

Colorado State Penitentiary (CSP) – 57500 East Hwy 50 and Evans Road, Canon City, CO 81212

Monthly pickup of an estimated 240 gallons of infectious waste.

Centennial Correctional Facility (CCF) – 57500 East Hwy 50 and Evans Road, Canon City, CO 81212

Monthly pickup of an estimated 120 gallons of infectious waste.

Arrowhead Correctional Center (ACC) – 57500 East Hwy 50 and Evans Road, Canon City, CO 81212

Monthly pickup of an estimated 80 gallons of infectious waste.

Four Mile Correctional Center (FMCC) – 57500 East Hwy 50 and Evans Road, Canon City, CO 81212

Monthly pickup of an estimated 80 gallons of infectious waste.

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Fremont Correctional Facility (FCF) – 57500 East Hwy 50 and Evans Road, Canon City, CO 81212

Monthly pickup of an estimated 240 gallons of infectious waste.

Arkansas Valley Correctional Facility (AVCF) – 12750 Hwy 96 at Lane 13, Ordway, CO 81034

Monthly pickup of an estimated 200 gallons of infectious waste.

Limon Correctional Facility (LCF) – 49030 State Hwy 71 South, Limon, CO 80826

Monthly pickup of an estimated 120 gallons of infectious waste.

Trinidad Correctional Facility (TCF) – 21000 Hwy 350 East, Model, CO 81059

Monthly pickup of an estimated 40 gallons of infectious waste.

Buena Vista Correctional Complex (BVCC) – 15125 Hwy 24 and 285, Buena Vista, CO 81211

Monthly pickup of an estimated 120 gallons of infectious waste.

The facility prefers a smaller waste container size.

Delta Correctional Center (DCC) – 11363 Lockhart Road, Delta, CO 81416

Quarterly pickup of an estimated 68 gallons of infectious waste.

The facility prefers a smaller waste container size.

Rifle Correctional Center (RCC) – 200 County Road 219, Rifle, CO 81650

Quarterly pickup of an estimated 40 gallons of infectious waste.

The facility prefers a smaller waste container size.

Sterling Correctional Facility (SCF) – 12101 Hwy 61, Sterling, CO 80751

Monthly pickup of an estimated 240 gallons of infectious waste.

San Carlos Correctional Facility (SCCF) – 1410 W. 13th Street, Pueblo, CO 81003

Monthly pickup of an estimated 120 gallons of infectious waste.

La Vista Correctional Facility (LVCF) - 1401 W. 17th Street, Pueblo, CO 81003

Monthly pickup of an estimated 120 gallons of infectious waste.

Youthful Offender System (YOS) – 1300 W. 13th Street, Pueblo, CO 81003

Monthly pickup of an estimated 80 gallons of infectious waste.

Deliverable Documentation Requirements

i. The awarded offeror(s) must generate and maintain verifiable documentation for every transaction. Payment will be withheld and delayed for any services lacking the proper deliverables outlined below:

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a. On-Site services receipts: At the exact time and point of collection, the awarded offeror(s) field personnel (staff) must generate an on-site service receipt. This document must state the precise facility name, date, time, and the exact count/sizes of containers picked up and removed.

(a) The awardee(s) personnel shall obtain a physical or electronic signature from the attending CDOC staff representative at the moment of collection.

(b) A copy of this signed collection receipt must be left with the attending facility representative.

ii. Monthly Manifest, Compliance, and Reconciliation

a. The awarded offeror(s) shall submit itemized monthly invoices, each facility location, pickup, volume will be listed individually.

b. Every monthly invoice must include attached copies of the signed collection receipt(s) and corresponding legally required

Manifests/Certificates of Destruction verifying the legal transfer and disposal of the waste.

c. Invoices submitted without matching documentation will be rejected and returned for the required compliance records.

4. BID SUBMISISON AND BID OPENING

Bid Submission Instructions

For this solicitation, bids will only be accepted using bidnetdirect.com//cdoc. No other electronic methods or hard copy submissions will not be accepted. Please note the following:

i. Please do not encrypt your documents/emails/questions.

Bidnetdirect.com//cdoc sends an email confirmation if the proposal was uploaded correctly.

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ii. The filename on the submitted documents should include the following title:

Infectious Waste Medical Waste Removal & and also including the Offeror’s name.

iii. The solicitation submission application typically uploads bids within five minutes. Offerors are advised to submit bids no later than one hour prior to the Bid Submission Deadline to ensure the bid has been received.

iv. The solicitation submission application should be used for bid submission and written inquiries.

Timeliness of Bid Submission

i. A Bid received after the submission deadline shall not be opened and shall be rejected as a late bid, unless otherwise permitted by the Procurement

Official in accordance with Procurement Rule R-24-103-201-10.

ii. Responsibility for ensuring that an Offeror’s bid is received on time rests with the Offeror. Reasonably foreseeable problems inherent in the delivery of bids are not extraordinary circumstances permitting acceptance of late bids.

Bid Pricing

i. Bid pricing must remain firm during the initial term of the Contract or

Purchase Order.

ii. Pricing must include any fees associated with the delivery of the goods or services, including, but not limited to, shipping and installation.

iii. The CDOC may at its sole discretion elect to include a provision in the State

Contract that allows the CDOC to consider an annual price increase not to exceed 2.5% for each fiscal year of the Contract if a Contract is awarded from this solicitation. Any price increases must be agreed upon between the CDOC and the awarded Offeror.

General Administrative Information

Please see Exhibit G for General Administrative Information.

Public Opening of Bids - Virtual

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The public bid opening will be held virtually. See the Schedule of Activities in

Section 1 above for additional information. The State will prepare a register of bids, which shall include the name and amount of the bid submitted by each

Offeror.

E. Bid Format and Content

i. The CDOC will not consider the submission of brochures, references to websites or other marketing material as a substitute for written responses to our requirements and questions.

ii. Bids must follow the format outlined with electronic copies of each document provided as instructed. Bid sections should be tabbed, clearly identifiable, and contain the following. Please verify all information listed below is filled out, signed, and is attached with your Bid.

a. Exhibit B, Required Vendor Information;

b. Exhibit C, W-9 Request for Taxpayer ID Number

c. Exhibit D, Price Bid

d. Exhibit E, Vendor Disclosure Statement

e. Current Certificate of Insurance – See Attachment A

f. Colorado Secretary of State - Certificate of Good Standing

5. AWARD INFORMATION

Bid Evaluation and Award

i. Following determination of acceptability of goods or services, bids shall be evaluated to determine which Offeror offers the lowest cost to the State in accordance with the specifications of this solicitation.

ii. Discussions with bidders (Offerors) are permitted only if there has been a mistake in bids in accordance with Procurement Rule R-24-103-201-08.

iii. In the event an evaluation based on value analysis or other cost formulas will be used, this information must be included in this solicitation.

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iv. A contract may not be awarded to an Offeror submitting a higher quality item than that designated in this solicitation unless such Offeror is also the lowest bidder as determined by value analysis or life cycle cost formulas as permitted in section 24-103-202, C.R.S., and Procurement Rule R-24-103-202-

02.

v. The provisions of Section 24-103-904, C.R.S., which require a preference for environmentally preferable products, apply to this solicitation. See Appendix

A for additional information.

vi. The award(s) shall be made to the lowest responsible and responsive bidder

(Offerors) whose bid meets the requirements and criteria set forth in this solicitation.

vii. More than one bidder (offeror) maybe awarded to meet the needs of the

State and the CDOC locations that require the goods or services set forth in this solicitation.

Single Bid

If only one bid is received in response to a solicitation, an award may be made to the single bidder (Offeror) if the procurement official finds that the price submitted is fair and reasonable and that other prospective Offerors had reasonable opportunity to respond. Reference Procurement Rule R- 24-103-201-

02(d).

Notice of Award

A Notice of Intent to Award will be published on Colorado VSS and

Bidnetdirect.com//cdoc.

Documents After Award

Prior to Contract or Purchase Order execution, the awarded Offeror must provide the State with proof of Good Standing with the Colorado Secretary of State

(www.sos.state.co.us) and an insurance certificate documenting coverage as required by the Contract or Purchase Order.