Invitation for Bids State of Colorado

Colorado Department of Corrections

IFB CFAA 202600174:

Center Pivot Irrigation System Location #2 – CCI Farm

May 4, 2026

Sole Point of Contact for this Solicitation is:

Jennifer Garivn – Purchasing Agent IV (doc_purchasing@state.co.us) Contact with any other State personnel regarding this procurement, unless specifically authorized by the above-named Sole Point of Contact, may result in disqualification.

Offerors are urged to read the solicitation document and attachments thoroughly before submitting a Bid.

Offerors are required to submit Federal Employer

Identification Number (FEIN) (W-9) prior to award from the Colorado Department of Corrections.

IFB 2026000179 Center Pivot Irrigation Sys. #2 Page 1 of 1 mailto:doc_purchasing@state.co.us

ATTACHMENTS:

1. Exhibit A – Vendor IFB Checklist

2. Exhibit B – Required Vendor Information

3. Exhibit C – W-9 Request for Taxpayer ID Number

4. Exhibit D – Price Bid

5. Exhibit E – Vendor Disclosure Statement

6. Exhibit F – Purchase Order Terms and Conditions

7. Exhibit G – General Administrative Information

8. Attachment A – Insurance Information

9. Attachment B – Consent to Search Authorization Form

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TABLE OF CONTENTS

1. INTRODUCTION

A. General Information

B. Background

C. Sole Point of Contact

D. Schedule of Activities

E. Anticipated Contract Term

F. Offeror Inquiries

2. REQUIREMENTS

A. Accessibility Requirements

B. Insurance Requirements

C. Mandatory/Minimum Requirements

3. Scope of Work A. Scope of Work and Deliverables

B. Specifications

4. BID SUBMISISON AND BID OPENING

A. Bid Submission Instructions

B. Timeliness of Bid Submission

C. Bid Pricing

D. General Administrative Information

E. Public Opening of Bids - Virtual

5. AWARD INFORMATION

A. Bid Evaluation and Award

B. Single Bid

C. Notice of Award

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1. INTRODUCTION

A. General Information

On behalf of the State of Colorado, Department of Corrections (CDOC) on behalf of

Colorado Correctional Industries (CCi), we are issuing this Invitation for Bids (IFB) for a Center Pivot Irrigation System for location #2 at field 41, to be installed at the CCi Farm in Canon City, Colorado.

B. Background

All information contained within this IFB, and any amendments and modifications thereto, reflect the best and most accurate information available to the state at the time of this IFB.

The purpose of this solicitation is to collect bids from a responsible qualified respondent(s) that can provide a Center Pivot Irrigation System at the East Canon

Correctional Complex – Correctional Industries Farm location #2 at field 41. Full and complete equipment installation is required up to and including start-up.

C. Sole Point of Contact

i. The State’s sole point of contact for this solicitation is Jennifer Garvin, Purchasing Agent IV, who may be reached via email at doc_purchasing@state.co.us. However, all inquiries concerning this solicitation must be submitted online through BidNet Direct, see instructions below in section F.

ii. Because phone lines may not be consistently monitored, email is the preferred method of communication. The individual listed above is the sole point of contact for this solicitation. Initiating contact with anyone other than this individual may result in disqualification from Award consideration.

D. Schedule of Activities

i. This Schedule of Activities is for information and planning purposes only.

Schedules for Activities listed as “Estimated” may be subject to change depending on the needs of the State. All times are considered in Mountain

Time (MT), as adjusted for daylight savings.

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a. The date of publication for this solicitation on Colorado VSS and BidNet

Direct is May 5, 2026.

b. MANDATORY SITE VISIT: 10:00am, Thursday, May 14, 2026, see additional details listed below in section 3, Mandatory Requirements.

c. Written inquiries must be submitted no later than 2:00pm, May 19, 2026, in the manner listed below in section F. i. – iv.

d. The estimated date for the State’s responses to vendors’ written inquires to be published on Colorado VSS is May 21, 2026.

e. All bids must be submitted in the method described below no later than 2:00 pm, May 26, 2026.

f. A public opening of the bids will be held at 10:00am, Wednesday, May

27, 2026, interested vendors must request a link to the virtual meeting by email no later than 5:00pm Friday May 22, 2026 to attend.

g. The estimated date for the publication of an Intent to Award on

Colorado VSS is May 28, 2026.

E. Anticipated Contract Term

i. The anticipated award resulting from this solicitation will be for a one-time single issued Purchase Order for the goods and services stated herein.

ii. The State is not responsible for any goods delivered or services performed by the awarded Offeror without a State issued Contract or Purchase Order.

F. Offeror Inquiries

i. Offerors may submit written inquiries concerning this IFB to obtain clarification on specifications and requirements through bidnetdirect.com//cdoc.

ii. The State, may not accept inquiries received after the date and time indicated in the schedule of activities.

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iii. All inquiries should be clearly marked with the IFB number and title. Where appropriate, inquiries should include references to any relevant section/paragraph of the solicitation.

iv. List each question separately.

v. The CDOC will publish responses to Offerors inquiries collectively, in a timely manner, as a modification/addendum on Colorado VSS and bidnetdirect.com//cdoc.

vi. Offerors shall not rely on any verbal statements that alter any specification or other term or condition of the solicitation. Such changes are valid only if provided in writing by the Procurement Contact.

2. REQUIREMENTS

A. Accessibility Requirements

i. All work performed as a result of this solicitation must comply with all applicable provisions of §§24-85-101, et seq., C.R.S., and the Accessibility

Standards for Individuals with a Disability, as established by the Office Of

Information Technology pursuant to Section §24-85-103 (2.5), C.R.S. and 3) all State of Colorado technology standards related to technology accessibility and with Level AA of the most current version of the Web Content

Accessibility Guidelines (WCAG), incorporated in the State of Colorado technology standards.

B. Insurance Requirements

i. The awarded Offeror will be required to submit a certificate(s) of insurance evidencing insurance coverage for the types and amounts of insurance as required by the Insurance provision in the Contract or Purchase Order Terms and Conditions, included in this solicitation as an Exhibit F, prior to execution of the Contract or Purchase Order. Attachment A has information to determine what insurance will be needed for this solicitation.

C. Mandatory/Minimum Requirements

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i. MANDATORY SITE VISIT: Scheduled for Thursday, May 14, 20026 at 10:00am.

All interested bidders/respondents must attend this Site Visit to be considered for Award.

ii. Location: East Canon Prison Complex, 57500 East Hwy 50 & Evans Rd. Canon

City CO. 81212. All registered attendees will meet at the Visitors Center and be escorted to the site location. Transportation Vans will be provided by

CDOC/CCi staff for easy access onto the secured property.

iii. At least one representative from the bidding/offering company must attend the Site Visit. Please note that this visit will take place in an open field and the weather or conditions on that day might require closed toed shoes, preferably boots, and cold weather attire.

iv. All persons entering CDOC property must complete and sign Attachment B -

Consent to Search Authorization form. Please email a request to attend the

Site Visit with the signed consent form to: Eric Lungren, eric.lungren@state.co.us and LeAnne Beller, leanne.beller@state.co.us, by

12:00pm, Wednesday, May 13, 2026 to be added to the facility entry/visitor list.

v. Admittance of any persons or vehicles on CDOC facilities or properties will be at the sole discretion of the CDOC. Visitors may be required to undergo a

CDOC background check, and will not be granted entry if they are unable to clear the background screening.

3. SCOPE OF WORK

A. Scope of Work and Deliverables

i. This section describes the deliverables sought through this IFB and the scope of what the awarded Offeror will be expected to offer through the contract resulting from this IFB. The Scope of Work is intended to provide interested

Offeror’s with sufficient basic information to submit a bid. It is not intended to limit a bid’s content or exclude any relevant or essential data.

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ii. The awarded bidder, will be expected to provide a complete Center Pivot

System, all set-up, assembly, start up, labor, and installation required to make the system fully operational.

a. In addition to the full installation, a concrete pad must be measured, constructed, poured, and installed prior to the center pivot set-up.

b. Installation will include running electrical to the meter, approximately

1200 feet from pivot location.

c. Waterline will be in place, but will require connection at the time of install and must be included with proposed costs.

d. Proposals must include an installation plan with details pertaining to timelines, and completion progress structure.

e. Any required certifications, licensing, and or permits per City, County, State, or Federal regulations for completing this installation, must be filed and obtained by the awarded bidder prior to installation.

B. Specifications

i. CDOC on behalf of Colorado Correctional Industries (CCi) is seeking an offeror(s) that can provide and install one (1) Reinke Center Pivot Irrigation

System, model #E2065-G / 40” or of equal quality and specifications.

ii. Location for the new center pivot irrigation system will be at Field 41, on the

East Canon City Correctional Complex – Farm, see address above.

iii. The pivot equipment must be able to irrigate 44.22+ acres at full installation.

a. System length must be 784 feet.

b. Computer designed sprinkler package to ensure uniform water application for maximum yields.

c. Center pivot system must include a GPS system.

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d. Pivot must be made of high tensile strength steel utilized in all structural components for maximum durability. This is necessary to reduce tower weight, drive train stressors, and repairs.

e. Pivot must have friction reducing full sweep elbows, to reduce pumping costs.

f. Heavy duty motors to ensure long term operational use.

g. Fully gusseted, must have an 18-inch pivot bearing or comparable, for improved durability and extend bearing life.

h. Stainless Steel riser gaskets, adjustable main control mounted in a convenient operating location.

i. Pressure gauge to provide accurate readings.

j. Heavy duty wheel gear designed especially for the demands of irrigation.

k. Center pivot irrigation system must include a heavy-duty gearbox to prevent lug bolt breakage, and box centering ring on gear box.

l. Corrosion resistant aluminum alloy main control panel that is fully upgradable.

m. Tower box must be insulated to protect from condensation.

n. End booms must include supported truss rods, that are designed to withstand the weight and demands of the system.

o. Double jacketed span cables or comparable.

p. V-Ring pipe flange seal to reduce pumping and maintenance costs or comparable.

q. Internal flex joint to increase the life of rubber boots and reduce the need for repairs.

r. Proposal must include all necessary parts, materials, and components, including but not limited to nozzles, gears, pipes, telemetry, end gun, and new tires.

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s. Proposals must also include a full detailed description of the Pivot system, such as; make, model, features, and specifications of the equipment.

t. Span Information can be provided and discussed at the Mandatory Site

Visit.

4. BID SUBMISISON AND BID OPENING

A. Bid Submission Instructions

For this solicitation, bids will only be accepted using bidnetdirect.com//cdoc. No other electronic methods or hard copy submissions will not be accepted. Please note the following:

i. Please do not encrypt your documents/emails/questions.

Bidnetdirect.com//cdoc sends an email confirmation if the proposal was uploaded correctly.

ii. The filename on the submitted documents should include the following title:

IFB 2026000174 – Center Pivot Irrigation System location #2 - CCi Farm, and also including the Offeror’s name.

iii. The solicitation submission application typically uploads bids within five minutes. Offerors are advised to submit bids no later than one hour prior to the Bid Submission Deadline to ensure the bid has been received.

iv. The solicitation submission application should be used for bid submission and written inquiries.

B. Timeliness of Bid Submission

i. A Bid received after the submission deadline shall not be opened and shall be rejected as a late bid, unless otherwise permitted by the Procurement

Official in accordance with Procurement Rule R-24-103-201-10.

ii. Responsibility for ensuring that an Offeror’s bid is received on time rests with the Offeror. Reasonably foreseeable problems inherent in the delivery of bids are not extraordinary circumstances permitting acceptance of late bids.

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C. Bid Pricing

i. Bid pricing must remain firm during the initial term of the Contract or

Purchase Order.

ii. Pricing must include any fees associated with the delivery of the goods or services, including, but not limited to, shipping and installation.

D. General Administrative Information

Please see Exhibit G for General Administrative Information.

E. Public Opening of Bids - Virtual

The public bid opening will be held virtually. See the Schedule of Activities in

Section 1 above for additional information. The State will prepare a register of bids, which shall include the name and amount of the bid submitted by each

Offeror.

E. Bid Format and Content

i. The CDOC will not consider the submission of brochures, references to websites or other marketing material as a substitute for written responses to our requirements and questions.

ii. Bids must follow the format outlined with electronic copies of each document provided as instructed. Bid sections should be tabbed, clearly identifiable, and contain the following. Please verify all information listed below is filled out, signed, and is attached with your Bid.

a. Exhibit B, Required Vendor Information;

b. Exhibit C, W-9 Request for Taxpayer ID Number

c. Exhibit D, Price Proposal/Bid

d. Exhibit E, Vendor Disclosure Statement

e. Current Certificate of Insurance

f. Colorado Secretary of State - Certificate of Good Standing

5. AWARD INFORMATION

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A. Bid Evaluation and Award

i. Following determination of acceptability of goods or services, bids shall be evaluated to determine which Offeror offers the lowest cost to the State in accordance with the specifications of this solicitation.

ii. Discussions with bidders (Offerors) are permitted only if there has been a mistake in bids in accordance with Procurement Rule R-24-103-201-08.

iii. In the event an evaluation based on value analysis or other cost formulas will be used, this information must be included in this solicitation.

iv. A contract may not be awarded to an Offeror submitting a higher quality item than that designated in this solicitation unless such Offeror is also the lowest bidder as determined by value analysis or life cycle cost formulas as permitted in section 24-103-202, C.R.S., and Procurement Rule R-24-103-202-

02.

v. The provisions of Section 24-103-904, C.R.S., which require a preference for environmentally preferable products, apply to this solicitation. See Appendix

A for additional information.

vi. The award shall be made to the lowest responsible and responsive bidder

(Offeror) whose bid meets the requirements and criteria set forth in this solicitation.

B. Single Bid

If only one bid is received in response to a solicitation, an award may be made to the single bidder (Offeror) if the procurement official finds that the price submitted is fair and reasonable and that other prospective Offerors had reasonable opportunity to respond. Reference Procurement Rule R- 24-103-201-

02(d).

C. Notice of Award

A Notice of Intent to Award will be published on Colorado VSS and

Bidnetdirect.com//cdoc.

F. Documents After Award

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Prior to Contract or Purchase Order execution, the awarded Offeror must provide the State with proof of Good Standing with the Colorado Secretary of State

(www.sos.state.co.us) and an insurance certificate documenting coverage as required by the Contract or Purchase Order.

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