0. DQ 26-0091 Beige Bed Sheeting Fabric FINAL.pdf

Documented Quote State of Colorado

Colorado Department of Corrections

DQ CFAA 2026000091:

Beige Bed Sheeting Fabric – CCi Garment Factory

September 8, 2025

Sole Point of Contact for this Solicitation is:

Jennifer Garvin – Purchasing Agent IV (jennifer.garvin@state.co.us) Contact with any other State personnel regarding this procurement, unless specifically authorized by the above-named Sole Point of Contact, may result in disqualification.

Offerors are urged to read the solicitation document and attachments thoroughly before submitting a quote.

Offerors are required to submit Federal Employer Identification Number (FEIN) (W-9) prior to award from the Colorado Department of Corrections.

DQ CFAA 2026-0091 Page 1 of 7

TABLE OF CONTENTS

TABLE OF CONTENTS

1. SOLICITATION INFORMATION

A. Introduction B. Background, Overview and Goals C. Anticipated Term D. Schedule of Activities E. Procurement Point of Contact F. Respondent Inquiries

2. REQUIREMENTS

A. Accessibility Requirements B. Insurance Requirements C. Product Samples

3. PRODUCT SPECIFICATIONS

A. Fabric Description/Specifications……………………………………………………………4

4. QUOTE SUBMISSION INFORMATION

A. Email Quote Submission Instructions B. Timeliness of Quote Submission C. Quote Format and Content D. Pricing

5. AWARD

A. Basis for Award (See Procurement Rule R-24-103-204-01) B. Negotiations C. Single Quote D. Notice of Award E. Documents After Award

DQ CFAA 2026-0091 Page 2 of 7

1. SOLICITATION INFORMATION

A. Introduction

On behalf of the State of Colorado, Colorado Department of Corrections for Colorado

Correctional Industries (CCi) Garment Factory is issuing this Documented Quote to obtain offers for Beige Bed Sheeting Fabric.

B. Background, Overview and Goals

All information contained within this DQ, and any amendments and modifications thereto, reflect the best and most accurate information available to the state at the time of this DQ.

C. Anticipated Term

i. The anticipated term of the Contract or Purchase Order resulting from the award of this solicitation is for a single order based on the specified order quantities.

ii. The State is not responsible for any goods delivered or services performed by the awarded Respondent without a State issued Contract or Purchase Order.

D. Schedule of Activities

i. This Schedule of Activities is for information and planning purposes only. Schedules for Activities listed as “Estimated” may be subject to change depending on the needs of the State. All times are stated in Mountain Time (MT), as adjusted for daylight savings.

a. The date of publication for this solicitation on Colorado VSS and BidNet Direct

September 9, 2025.

b. All quotes must be submitted in the method described below no later than

2:00pm September 24, 2025

c. The estimated date for award selection and notification is October 20, 2025.

d. The desired Contract or Purchase Order start date is October 24, 2025.

E. Procurement Point of Contact

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i. The State’s sole point of contact for this solicitation is Jennifer Garvin, Purchasing

Agent IV, who may be reached via email at jennifer.garvin@state.co.us, however inquiries and questions concerning this solicitation must be submitted through BidNet

Direct. Please see section F. i. – v. below for additional instructions.

F. Respondent Inquiries

i. Respondents may submit written inquires via bidnetdirect.com//cdoc concerning this solicitation to obtain clarifications.

ii. The State, in its sole discretion, may or may not accept inquires received after the date and time indicated on the Schedule of Activities.

iii. All Inquiries should be clearly marked with the solicitation number and title. Where appropriate, inquiries should include references to any relevant Section and paragraph of the solicitation.

iv. List each question separately.

v. Responses to Respondent inquires will be published on Colorado VSS and bidnetdirect.com//cdoc collectively, as an amendment to the solicitation. Respondents shall not rely on any verbal statements that alter any specification or other term or condition of the solicitation. Such changes are valid only if provided in writing by the

Procurement Contact.

2. REQUIREMENTS

A. Accessibility Requirements

i. All work performed as a result of this solicitation must comply with all applicable provisions of §§24-85-101, C.R.S., et seq., and the Accessibility Standards for

Individuals with a Disability, as established by the Office Of Information Technology pursuant to §24-85-103 (2.5), C.R.S. and 3) all State of Colorado technology standards related to technology accessibility and with Level AA of the most current version of the

Web Content Accessibility Guidelines (WCAG), incorporated in the State of Colorado technology standards.

B. Insurance Requirements

DQ CFAA 2026-0091 Page 4 of 7

The awarded Respondent will be required to submit a certificate(s) of insurance evidencing insurance coverage for the types and amounts of insurance as required by the Insurance provision in the Contract or Purchase Order Terms and Conditions, included in this solicitation as Exhibit F, prior to execution of the Contract or Purchase Order.

C. Product Samples

i. Samples of proposed fabric can and will be requested after the closing date and time for composite, color, and quality testing. CCi Garment Factory will determine if samples are needed, if the proposed fabric has not been tested previously.

ii. Samples must meet the product specifications listed below in section 3. Sample size and amount will be given at the time of the sample request.

iii. Location address where samples will be sent:

Limon Correctional Facility CCI Garment Factory - Attn: Albert Parmenter 49030 State HWY 71 Limon, CO. 80826

iv. Samples are sent at the sole expense of the vendor and will not be returned.

v. Samples must be received by the Garment Factory staff within 8 business days after sample request notification is sent by email.

3. PRODUCT SPECIFICATIONS

A. Fabric Description/Specifications

i. Background: Colorado Correctional Industries operates a Garment Factory at Limon

Correctional Facility for the purpose of producing products that support offender work programs. This documented quote is being issued to obtain offers for fabric that will be turned into bed sheeting and pillow cases.

a. Quantity of 44,000 yards, 66” wide, bed sheeting fabric with finished edges.

b. Color: Light Beige, color fast standard 4.0, color must be able to withstand 180-degree commercial washing temperature, with less than 2% shrinkage.

c. Fabric type: 3.5 – 4 oz T-180 Construction, Polyester, 50% Cotton Blend.

DQ CFAA 2026-0091 Page 5 of 7

d. Rolls must be 400 yards each, individually wrapped for protection during shipping and palletized for ease of handling.

e. Every roll should be bar coded with yardage, weight and roll #, rolls cannot exceed 150 lbs. Cores should have an internal diameter of 2 inches with Core thickness of at least ¼”

f. Only first quality goods will be accepted. Mixed lots and salvage lots will not be accepted. Rolls will be checked at the time of delivery to ensure that specifications are met.

ii. Delivery to be made within 100 days after award and purchase order issuance.

iii. Pricing will be considered all inclusive, additional surcharges and shipping/freight costs will not be awarded or paid. Offeror(s) should take this into consideration before submitting bids. Please see section 4. D. below for additional information.

4. QUOTE SUBMISSION INFORMATION

A. Quote Submission Instructions

i. Respondents shall submit Quotes via bidnetdirect.com//cdoc. The Quote submission should include the subject line “Quote submission from (Insert Respondent Name) for

DQ 2026000091, Beige Bed Sheeting Fabric – CCi Garment Factory.

ii. No other electronic submission methods or hard copy submittals will be accepted.

B. Timeliness of Quote Submission

i. A Quote received after the submission deadline will not be opened and will be rejected as a late response, unless otherwise permitted by the procurement official.

ii. Responsibility for ensuring that an Offerors quote is received on time rests with the

Respondent.

C. Quote Format and Content

i. The CDOC will not consider the submission of brochures, references to websites or other marketing material as a substitute for written responses to our requirements and questions.

DQ CFAA 2026-0091 Page 6 of 7

ii. Quotes must follow the format outlined with electronic copies of each document provided as instructed. Quote sections should be tabbed, clearly identifiable, and contain the response to the information requested in sections 2 and 3 of this DQ.

iii. Please verify all information listed below is filled out, signed, and is attached with your

Quote.

a. Exhibit B, Required Vendor Information;

b. Exhibit C, W-9 Request for Taxpayer ID Number

c. Exhibit D, Price Proposal

d. Exhibit E, Vendor Disclosure Statement

D. Pricing

i. Proposed pricing must remain firm during the initial term of the Contract or Purchase

Order.

ii. Pricing must include any fees associated with the delivery of goods or services, including, but not limited to, shipping and installation.

5. AWARD

A. Basis for Award (See Procurement Rule R-24-103-204-01)

i. This solicitation and the resulting Contract or Purchase Order will be awarded to the responsible Respondent whose acceptable Quote is determined to be the most advantageous to the State, with price/cost being the primary consideration. Other considerations may include, but are not limited to, sample quality, and lead time for delivery.

ii. “Acceptable” means that the goods or services submitted in the Respondent’s Quote will meet the state’s needs, and that the price is fair and reasonable. The determination of whether a Respondent’s Quote is acceptable is solely within the State’s discretion.

B. Negotiations

DQ CFAA 2026-0091 Page 7 of 7

The State may negotiate with any Respondent to clarify the Respondent’s Quote or to effect modifications that will make the Quote Acceptable or more advantageous to the State;

however, any requirements identified in this solicitation may not be negotiated. Reference

Procurement Rule R-24-103-204-01(d).

C. Single Quote

If only one Quote is received in response to this solicitation, an award may be made to the single Respondent if the procurement official finds that the price submitted is fair and reasonable and that other prospective Respondents had reasonable opportunity to respond to the solicitation. If the price submitted is not fair and reasonable and there is not adequate time for re-solicitation, the procurement official may enter into competitive negotiations in accordance with Procurement Rule R-24-103-208-02.

D. Notice of Award

A notice of the intent to award will be announced on Colorado VSS and bidnetdirect.com//cdoc.

E. Documents After Award

Prior to Contract or Purchase Order execution, the awarded Respondent must provide the

State with proof of Good Standing with the Colorado Secretary of State and an insurance certificate documenting coverage as required by the Contract or Purchase Order.