0. DQ 2026-0031 - Roll Stock Paper CCi FINAL.pdf

Documented Quote State of Colorado

Colorado Department of Corrections

Solicitation #: DQ CFAA 2026000031:

NCR Roll Stock Paper - CCI Print Shop

July 18, 2025

Sole Point of Contact for this Solicitation is:

Jennifer Garvin – Purchasing Agent IV (jennifer.garvin@state.co.us) Contact with any other State personnel regarding this procurement, unless specifically authorized by the above-named Sole Point of Contact, may result in disqualification.

Respondents are urged to read the solicitation document and attachments thoroughly before submitting a quote.

Respondents are required to submit Federal Employer Identification Number (FEIN) (W-9) prior to award from the Colorado Department of Corrections.

DQ CFAA 2026000031 NCR Roll Stock Paper Page 1 of 5

TABLE OF CONTENTS

TABLE OF CONTENTS

1. SOLICITATION INFORMATION

A. Introduction B. Background, Overview and Goals C. Anticipated Term D. Schedule of Activities E. Procurement Point of Contact F. Respondent Inquiries

2. REQUIREMENTS

A. Accessibility Requirements B. Insurance Requirements C. Mandatory/Minimum Requirements

3. SCOPE OF WORK/SPECIFICATIONS

4. QUOTE SUBMISSION INFORMATION

A. Email Quote Submission Instructions B. Timeliness of Quote Submission C. Quote Format and Content D. Pricing

5. AWARD

A. Basis for Award (See Procurement Rule R-24-103-204-01) B. Negotiations C. Single Quote D. Notice of Award E. Documents After Award

ATTACHMENTS:

1. Exhibit A – Offeror DQ Checklist

2. Exhibit B – Required Vendor Information

3. Exhibit C – State of Colorado Substitute W9 Document

4. Exhibit D – Price Proposal

5. Exhibit E – Vendor Disclosure Statement

6. Exhibit F – PO Terms and Conditions

7. Exhibit G – General Administrative Information

8. Attachment A – Consent to Search Form

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1. SOLICITATION INFORMATION

A. Introduction

On behalf of the State of Colorado, Colorado Department of Corrections is issuing this Documented Quote for NCR (No Carbon Required) Roll Stock Paper.

B. Background, Overview and Goals

All information contained within this DQ, and any amendments and modifications thereto, reflect the best and most accurate information available to the state at the time of this DQ.

C. Anticipated Term

i. The anticipated term of the Purchase Order, resulting from the award of this solicitation is for a single year through the period ending June 30, 2026.

ii. The State is not responsible for any goods delivered or services performed by the awarded Respondent without a State issued Contract or Purchase Order.

D. Schedule of Activities

i. This Schedule of Activities is for information and planning purposes only. Schedules for Activities listed as “Estimated” may be subject to change depending on the needs of the State. All times are stated in Mountain Time (MT), as adjusted for daylight savings.

a. The date of publication for this solicitation on Colorado VSS and bidnetdirect.com//cdoc is July 22, 2025.

b. All quotes must be submitted in the method described below by August 1, 2025 by 2:00pm.

c. The estimated date for award selection and notification is August 5, 2025 by 5:00pm.

d. The desired Purchase Order start date is estimated to after August 8, 2025.

E. Procurement Point of Contact

i. The State’s sole point of contact for this solicitation is Jennifer Garvin, Purchasing Agent IV Work Lead, who may be reached via email at jennifer.garvin@state.co.us, however all questions and inquiries must be submitted through bidnetdirect.com//cdoc and will be published for public viewing.

F. Respondent Inquiries

i. Respondents may submit written inquires via bidnetdirect.com//cdoc concerning this solicitation to obtain clarifications.

ii. All inquiries should be clearly marked with the solicitation number and title. Where appropriate, inquiries should include references to any relevant Section and paragraph of the solicitation.

iii. List each question separately.

iv. Responses to Respondent inquires will be published on Colorado VSS and bidnetdirect.com//cdoc collectively, as an amendment to the solicitation. Respondents shall not rely on any verbal statements that alter any specification or other term or

DQ CFAA 2026000031 NCR Roll Stock Paper Page 3 of 5 condition of the solicitation. Such changes are valid only if provided in writing by the Procurement Contact.

2. REQUIREMENTS

A. Accessibility Requirements

i. All work performed as a result of this solicitation must comply with all applicable provisions of §§24-85-101, C.R.S., et seq., and the Accessibility Standards for Individuals with a Disability, as established by the Office Of Information Technology pursuant to §24-85-103 (2.5), C.R.S. and 3) all State of Colorado technology standards related to technology accessibility and with Level AA of the most current version of the Web Content Accessibility Guidelines (WCAG), incorporated in the State of Colorado technology standards.

B. Insurance Requirements

The awarded Respondent may be required to submit a certificate(s) of insurance evidencing insurance coverage for the types and amounts of insurance as required by the Insurance provision in the Purchase Order Terms and Conditions, included in this solicitation as Exhibit F, prior to execution of the Purchase Order.

C. Mandatory Requirements

i. Deliveries will be made to the Denver Women’s Correctional Facility Warehouse located at: 3600 Havana St. Denver, CO. 80239. Delivery hours are Monday through Friday 8:00am to 2:00pm only.

ii. Delivery Driver’s must be able to pass a background check before they will be permitted entry. A “Consent to Search” form - Attachment A, must be completed and signed by all delivery staff to be allowed into CDOC facilities.

iii. Drivers will be expected to call at least 24 hours prior, to schedule delivery. CCI Print shop contact is Robert Jaramillo, he can be reached at 303-307-2538 or doc_printshop@state.co.us. This also applies to shipments delivered from factories.

iv. All roll stock paper must be palletized and wrapped for ease of movement by CDOC Warehouse Staff.

3. SPECIFICATIONS

i. Colorado Department of Corrections, on behalf of Colorado Correctional Industries, are seeking respondents to provide NCR Roll Stock Paper on a as needed/requested basis through the fiscal year ending June 30, 2026.

ii. Orders will be placed as needed/requested basis from authorized CCi Print Shop Personal. Order quantities will vary and must be available for shipment in a timely manner. Estimated delivery times must be included with the price proposal.

iii. Roll Stock types, sizes, colors, and full description is provided on Exhibit D – Price Proposal. Responses to this solicitation must be submitted on Exhibit D or a detailed quote that lists pricing for each item.

iv. All NCR Roll Stock will be 40” diameter and 3” core. No end rolls will be accepted or awarded.

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v. Proposed pricing must all inclusive, no additional freight, shipping, or surcharges will be authorized or paid. See section 4.D.i & ii for additional pricing information.

vi. Pricing is to remain firm for the duration of the award period. Reasonable consideration maybe given for price increases, but must be presented 30 days in advance and agreed upon by both parties.

4. QUOTE SUBMISSION INFORMATION

A. Quote Submission Instructions

i. Respondents shall submit Quotes via bidnetdirect.com//cdoc. The Quote submission should include the subject line “Quote submission from (Insert Respondent Name) for DQ CFAA 2026000031, NCR Roll Stock Paper.

ii. No other electronic submission methods or hard copy submittals will be accepted.

B. Timeliness of Quote Submission

i. A quote received after the submission deadline will not be opened and will be rejected as a late response, unless otherwise permitted by the procurement official.

ii. Responsibility for ensuring that a Respondents quote is received on time rests with the Respondent.

C. Quote Format and Content

i. The CDOC will not consider the submission of brochures, references to websites or other marketing material as a substitute for written responses to our requirements and questions.

ii. Quotes must follow the format outlined with electronic copies of each document provided as instructed. Quote sections should be tabbed, clearly identifiable, and contain the response to the information requested in sections 2 and 3 of this DQ.

iii. Please verify all information listed below is filled out, signed, and is attached with your Quote.

a. Exhibit B, Required Vendor Information;

b. Exhibit C, W-9 Request for Taxpayer ID Number

c. Exhibit D, Price Proposal

d. Exhibit E, Vendor Disclosure Statement

D. Pricing

i. Proposed pricing must remain firm during the initial term of the Purchase Order.

ii. Pricing must include any fees associated with the delivery of goods or services, including, but not limited to, shipping and installation.

5. AWARD

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A. Basis for Award (See Procurement Rule R-24-103-204-01)

i. This solicitation and the resulting Purchase Order will be awarded to the responsible Respondent whose acceptable Quote is determined to be the most advantageous to the State, with price/cost being the primary consideration. Other considerations may include, but are not limited to, sample quality, and lead time for delivery.

ii. “Acceptable” means that the goods or services submitted in the Respondent’s Quote will meet the state’s needs, and that the price is fair and reasonable. The determination of whether a Respondent’s Quote is acceptable is solely within the State’s discretion.

B. Negotiations

The State may negotiate with any Respondent to clarify the Respondent’s Quote or to effect modifications that will make the Quote Acceptable or more advantageous to the State;

however, any requirements identified in this solicitation may not be negotiated. Reference Procurement Rule R-24-103-204-01(d).

C. Single Quote

If only one Quote is received in response to this solicitation, an award may be made to the single Respondent if the procurement official finds that the price submitted is fair and reasonable and that other prospective Respondents had reasonable opportunity to respond to the solicitation. If the price submitted is not fair and reasonable and there is not adequate time for re-solicitation, the procurement official may enter into competitive negotiations in accordance with Procurement Rule R-24-103-208-02.

D. Notice of Award

A notice of the intent to award will be announced on Colorado VSS and bidnetdirect.com//cdoc.

E. Documents After Award

Prior to Purchase Order execution, the awarded Respondent must provide the State with proof of Good Standing with the Colorado Secretary of State and an insurance certificate documenting coverage as required by the Purchase Order.