Export search results

Export narrowed GovTribe search results, understand plan-based record limits, and find the CSV format reference for each exported record type.

Open any GovTribe search page that supports exports, narrow the result set, and click Export Search Results.

Search result exports are available on Launch, Launch Plus, Growth, Growth Plus, and Scale. Limits for exports vary by plan; see Choose the right GovTribe plan.

Use exports when you need to review, share, or analyze a narrowed GovTribe search result set outside the search page. Exports are best for focused result sets that you have already shaped with the right search mode, filters, and sort.

Before you export

Export Search Results uses the query, search mode, filters, and sort applied to the result set when you start the export.

Before exporting:

Narrow broad searches with filters before exporting.
Check the total result count against the export limit available on your account.
Use Keyword Search and filters when you need the exported rows to match exact identifiers, dates, agencies, vendors, or categories.
Use Semantic Search for conceptual discovery when exact wording matters less than meaning, then review the semantic-export limitations below before relying on the CSV as an exact copy of the visible result list.

Semantic exports may not exactly match browser results

Semantic Search is useful for discovery, but meaning-based searches are not guaranteed to replay as an exact row-for-row match across repeated searches, browser results, and exports. Semantic exports are currently capped at 100 rows. If you need a repeatable CSV that closely matches a reviewed result set, rebuild the final export as Keyword Search plus structured filters before exporting.

Export actions appear on GovTribe search pages that support exporting result sets. They apply to the active result set, not only to the result cards currently visible on the page.

Export limits

Your GovTribe plan controls the maximum number of records you can export from one result set. If the current result count is higher than your account's export limit, GovTribe blocks the export and asks you to narrow the search or change plans.

The export limit is based on records in the result set, not the number of pages you have opened in the browser. To reduce the count, add filters, adjust the query, choose a narrower record type, or split the work into more specific searches.

For plan-level export capacity, see Choose the right GovTribe plan.

How exports are generated

When you start an export, GovTribe prepares the file in the background. Larger result sets can take longer because GovTribe has to collect the matching records, build the file, and make the download available.

After the export starts, GovTribe shows a confirmation that the export is being prepared. You can keep working in GovTribe while the export runs.

Most search-result exports generate a CSV file. The CSV columns come from the exported record type, and many exports include a Link column that points back to the GovTribe record when a record page is available.

Download the file

GovTribe sends the download link in more than one place:

Email: look for a message with the subject Your GovTribe Export is Ready.
Browser toast: if you are still active in GovTribe when the export finishes, a toast can appear with a download action.
Notification Center: export-ready notifications appear in the in-app notification center with a Download action.

The download link is time-limited and expires after 24 hours. If the email button does not open, use the plain download URL included at the bottom of the email before it expires.

If an export takes longer than expected, check your email and Notification Center before starting the same export again. Very broad exports can take longer than small, tightly filtered exports.

Troubleshoot export files

Use these checks when an export is blank, missing rows, has more rows than expected, or does not match the result set you reviewed in the browser.

Issue	What to check	What to do next
The export email arrived but the file is blank.	Confirm the export was created from the intended search page and result set.	Reopen the search, clear accidental filters, and try a smaller export. Contact Customer Success with the search URL and export email time if the file is still blank.
The export has a different count than the browser.	Semantic exports can return a refreshed meaning-based result set and are capped at 100 rows.	Rebuild the final export as Keyword Search plus structured filters when you need closer row-for-row parity.
The export has records you cannot find in the current browser results.	Search results can change when source data updates, filters change, or semantic search is replayed.	Use the saved search URL, mode, filters, and export timestamp when comparing results.
The download link expired.	Export download links expire after 24 hours.	Run the export again with the query, filters, sort, and search mode you need.
The export is blocked by plan limits.	The result set is larger than the export limit for your plan.	Narrow the search with filters or review Choose the right GovTribe plan.

Semantic search exports

Semantic Search is designed for meaning-based discovery. It can find records that are conceptually related to your query even when the exact words are different.

Semantic exports currently have the same important limitation described before exporting: semantic result sets are capped at 100 rows and may be refreshed when GovTribe prepares the CSV. Because of that, a semantic export may not match the visible result count or the exact list of rows you reviewed in the browser. This can happen when the same semantic search is run again, exported again, or compared between the browser and the export.

Use this workflow when you need export parity:

Use Semantic Search for discovery. Find useful terms, records, agencies, vendors, categories, or date ranges.

Convert the export search. Rebuild the final export search as Keyword Search plus structured filters.

Check the result count. Confirm the result count is under your account's export limit.

Start the export. Export the narrowed keyword-and-filter result set.

For help choosing search modes, see Choose a search mode and write queries. For search-result troubleshooting, see Troubleshoot search results.

Export format references

Use export format references to understand the CSV columns included for each exported record type.

Federal contracting

Federal agency: CSV columns for agency identifiers, names, hierarchy, and classification fields.
Federal contract award: CSV columns for federal award records, including values, dates, agencies, vendors, and categories.
Federal contract IDV: CSV columns for federal IDVs and ordering vehicles, including ceilings, dates, vendors, and agencies.
Federal contract opportunity: CSV columns for federal opportunity notices, including timelines, identifiers, agencies, and categories.
Federal contract vehicle opportunity: CSV columns for opportunities tied to contract vehicles or vehicle subcategories.
Federal contract sub-award: CSV columns for federal subcontract records, including primes, subs, amounts, and agencies.
Federal contract vehicle: CSV columns for federal contract vehicles, including scope, holders, dates, and ordering context.
Federal forecast: CSV columns for federal forecast records, including expected values, dates, agencies, and contacts.
Federal transaction: CSV columns for federal transaction records, including values, dates, agencies, and vendors.
DOD acquisition program: CSV columns for DOD acquisition programs, including codes, categories, and program context.

Federal grants

Federal grant award: CSV columns for grant awards, including recipients, agencies, amounts, programs, and dates.
Federal grant opportunity: CSV columns for grant opportunities, including eligibility, deadlines, agencies, and funding details.
Federal grant program: CSV columns for federal assistance programs, including ALN details, agencies, and descriptions.
Federal grant sub-award: CSV columns for grant sub-awards, including prime recipients, subrecipients, amounts, and agencies.

State and local contracting

State and local contract award: CSV columns for state and local awards, including values, vendors, jurisdictions, and source details.
State and local contract IDV: CSV columns for state and local IDVs, including values, terms, vendors, and related awards.
State and local contract opportunity: CSV columns for state and local opportunities, including deadlines, jurisdictions, categories, and contacts.
State and local contract vehicle: CSV columns for state and local vehicles, including scope, dates, jurisdictions, and related records.
Jurisdiction: CSV columns for jurisdiction records, including names, states, identifiers, and source context.
State: CSV columns for state records, including names, abbreviations, and geographic identifiers.

Organizations, people, and classifications

Vendor: CSV columns for vendors, including identifiers, registration details, certifications, and profile context.
Contact: CSV columns for contacts, including names, organizations, roles, and communication details.
NAICS category: CSV columns for NAICS category records, including codes, names, descriptions, and links.
NIGP category: CSV columns for NIGP category records, including codes, names, descriptions, and links.
PSC category: CSV columns for PSC category records, including codes, names, descriptions, and links.
UNSPSC category: CSV columns for UNSPSC category records, including codes, names, descriptions, and links.

Workspace, content, and AI

Pipeline: CSV columns for workspace pipelines, including names, owners, stages, and workflow context.
Pursuit: CSV columns for pursuits, including pipeline placement, owners, linked records, and capture details.
Task: CSV columns for tasks, including assignments, dates, statuses, and linked pursuit context.
Government file: CSV columns for government files, including names, URLs, source records, and metadata.

Choose a search mode and write queries: Choose Keyword Search or Semantic Search before exporting.
Troubleshoot search results: Fix broad, narrow, or surprising result sets before exporting.
Choose the right GovTribe plan: Compare export capacity across GovTribe plans.
Use saved searches: Save and reopen searches before exporting repeat result sets.

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