3685--SPECIAL; jh4012; ENG SVC; PURCHASE AND DELIVERY OF 8EA 20' STORAGE CONTAINERS; COMPETETIVE BIDDING (VA-20-00053693)
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This is a Brand Name or Equal combined synopsis/solicitation. This is an open market solicitation for commercial supplies prepared in accordance with the format in Subpart 12.6, as supplemented with the additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. This is a request for quotes under solicitation number: 36C26220Q0784
The Department of Veterans Affairs (VA), VISN 22 Network Contracting Office, is seeking open market sources that can provide BRAND NAME or EQUAL Storage Containers that meet the following salient characteristics for the VA San Diego Healthcare System:
8 each 20 storage containers. SEE STATEMENT OF WORK TO FOLLOW FOR DESCRIPTION.
THE VA SAN DIEGO ENGINEERING DEPARTMENT IS HOSTING AN ON-SITE JOB WALK TO PROVIDE ALL OF THE INFORMATION NECESSARY TO PROVIDE AN ACCURATE PROPOSAL. THE JOB WALK IS SCHEDULED FOR MAY 14, 2020 AT 10:00 AM PST. PLEASE RSVP TO JOHN.HARRISON2@VA.GOV. LOCATION: TURN RIGHT BEHIND BUILDING #1 JUST BEFORE GILLMAN DRIVE AND DRIVE TO THE END AND PARK. I LL BE WEARING A RETIRED MARINE BASEBALL HAT AND FACE MASK. PROPER COVID PROTECTION GEAR IS REQUIRED TO ATTEND AND SOCIAL DISTANCING RULES WILL BE STRICTLY ENFORCED.
ATTENDING THE JOB WALK IS NOT MANDATORY TO BID HOWEVER, IF YOU DO NOT ATTEND THE JOB WALK AND ARE THE WINNING BIDDER, YOU WILL BE RESPONSIBLE FOR ALL DELIVERY RESPONSIBILITIES WHICH MAY INCLUDE: OFF HOURS DELIVERY, THE REMOVAL AND REPLACEMENT OF AGRICULTURE, NARROW DELIVERY CORRIDORS ETC. NO JOB WALK INFORMATION WILL BE POSTED ON THIS OR ANY FUTURE SOLICITATION NOTICES.
Notice: No remanufactures or gray market items/ supplies will be acceptable. Interested parties of RFQ must be an authorized reseller, distributor, or dealer of the O.E.M. (Original Equipment Manufacturer). Verification shall be provided by an authorization letter or other documents from the OEM. Equipment shall be in accordance with the OEM terms and conditions.
STATEMENT OF WORK
1. Background:
1.1. The San Diego VA Health Care System (VASDHS) located at 3350 La Jolla Village Drive., San Diego, CA 92161, has a one-time requirement to provide labor, materials and services needed to fulfill an order for the delivery, placement, setup, securing, and transport of eight (8) 20 x 8 6 dry freight ISO cargo container with 2 roll-up doors to locations specified by the VA San Diego Medical Center (VASDHS) designated Contracting Officer Representative (COR) on the VA Medical Center campus located at: 3350 La Jolla Village Drive., San Diego, CA 92161
2. Scope:
2.1. This is a non-personnel, labor, materials and services contract to provide eight (8) 20 x 8 6 dry freight ISO cargo container with 2 roll-up doors on the VASDHS campus.
2.2. Period of Performance: 30 calendar days from date of award
2.3. Service Location: 3350 La Jolla Village Drive. San Diego, CA 92161.
2.4 Type of Contract: The government will award a firm fixed-priced contract.
3. Requirements:
3.1. Contractor is solely responsible for the transport, delivery, off-load, placement, and setup of eight (8) 20 x 8 6 dry freight ISO cargo container to locations specified by the VASDHS on the VASDHS campus located at: 3350 La Jolla Village Drive., San Diego, CA 92161.
3.1.1. Contractor must provide any and all labor, materials, supplies, transportation, tools, equipment, supervision and services necessary to fulfill the contract requirements.
3.1.2. All incidental work associated with the delivery and installation must be included in the base bid.
3.2. This is a brand name or equal requirement. As such, the salient characteristics reflect the physical, functional, or performance characteristics that equal products must meet to satisfy the Government s needs. the use of a brand name is for the purpose of describing the standard of quality, performance, and characteristics desired and is not to limit or restrict competition in any way.
3.3. To be considered for any potential solicitation, offers of equal products, including equal products of the brand name manufacturer, must:
3.3.1. Meet the salient physical, functional, or performance characteristic specified in this source sought; clearly identify the item by Brand name, if any and make/model number.
3.3.2. Include descriptive literature such as illustrations, drawings, or a clear reference to descriptive data or information available that identifies that the equal item meets or exceeds the salient characteristics required by the Government.
3.4. Salient Characteristics:
3.4.1. 14Ga corrugated steel sides and roof
3.4.2. (2) Roll-up doors with rain hood diverter and top draft seal. Each door has a sliding lock designed to accept a pad lock
3.4.3. (1) Interior metal wall partition with welded header creating (2) interior storage spaces @ 8 x 9 1/2 wide
3.4.4. (1) set forklift pockets
3.4.5. 1 1/8 thick marine plywood floors, forklift tested to 16,000 lbs per 44 square inches
3.4.6. Wall tie down steel lashing rings
3.4.7. Tan exterior color
Example: part # SB861.6.2RD manufactured by Sea Box Inc meets all salient characteristics.
Figure 1. SB861.6.2RD by Sea Box, Inc.
4. General Requirements:
4.1. Contractor Responsibilities:
4.1.1. The Contractor must exercise extreme care to avoid damaging Government property such as buildings, equipment, trees, shrubs, or turf. Any damage to Government property by the Contractor must be repaired by the Contractor to its original condition at no additional cost to the Government. The contractor must restore all disturbed grounds to previously existing conditions. The Contractor must ensure that all materials are new, free from defects, imperfections.
4.1.2. The contractor must be responsible for obtaining and coordinating the services of any and all third-party Contractors/entities performing other services on site as part of the contract to ensure the expected quality, timely delivery, and documented final product.
4.1.3. The Contractor must provide all necessary to protect personnel, furnishings, equipment, piping, and building from damage; Contractor must move, remove, and/or replace movable items as necessary and must replace any item damaged due to work performed under this contract, equal to its original installation, and/or finish.
4.1.4. The Contractor must not perform any service that will result in additional charges without prior approval from the Contracting Officer.
5. Hours of Work:
5.1. Normal hours of operation for The San Diego VA Health Care System (VASDHS) are 8:00AM to 4:00 PM Monday through Friday except for Federal Holidays. If the Contractor desires to work on Saturday, Sunday, holidays, or outside the project site s normal working hours the contractor must submit a written request for approval to the COR at least five (5) calendar days prior to the proposed start of such work.
5.2. When a holiday falls on a Sunday, the following Monday must be observed as a legal holiday. When a holiday falls on a Saturday, the preceding Friday is observed as a legal holiday by U.S. Government agencies. Also, included, would be any other day specifically declared by the President of the United States of America to be a National Holiday. Federal holidays include:
New Year's Day January 1st
Martin Luther King's Birthday Third Monday in January
President's Day Third Monday in February
Memorial Day Last Monday in May
Independence Day July 4th
Labor Day First Monday in September
Columbus Day Second Monday in October
Veterans Day November 11th
Thanksgiving Day Fourth Thursday in November
Christmas Day December 25th
6. Workmanship:
6.1. All work under this contract must conform to the following:
6.1.1. The Contractor at no additional cost to the Government must correct any and all work not meeting specifications.
6.1.2. All work must be performed by persons fully qualified and competent in the trade/work they perform. The government reserves the right to request training certificates and credentials from the contractor at any time during the course of this contract through written request by the Contracting Officer Representative (COR).
7. Site Visit:
7.1. One site visit will be scheduled by the Contracting Officer so that all potential offerors have an opportunity to visit the site prior to bidding to determine the full and exact extent of the work required. Failure to inspect the site prior to bidding will not constitute grounds for a claim after contract award.
8. Quality Assurance:
8.1. The Contracting Officer reserves the right to conduct any inspections or perform any tests deemed necessary at any time during the execution of the contract to determine conformance with the requirements of all applicable specifications.
8.2. Designated VASDHS Contracting Officer s Representatives (CORs) will coordinate with and work exclusively with the Contractor in advance of the Contractor conducting any business with or providing any goods and services for use by the VASDHS. The VASDHS COR will provide the Contractor with a written purchase order which has been approved by an official authorized to commit Government funds for such goods or services. The Contractor must be in receipt of the written purchase order prior to providing goods or services for VASDHS use.
8.3. The Contractor must be given 48 hours advanced notice of the date and time that the delivery, placement, setup, temporary storage, securing, removal and transport of commercial, industrial-grade, steel portable cargo storage containers are needed. VASDHS staff will provide this advanced notice to the Contractor in writing via email or fax. In cases of emergency need, the VASDHS will give as much as advanced notice of the need for goods/services as possible, in writing via email or fax.
9. Delivery Requirements:
9.1. The Government must be held harmless against any or all loss, cost, damage, claim expense or liability whatsoever, because of accident or injury to persons or property of others occurring in the performance of this contract.
9.2. The Contractor must be responsible for all damage to property, which may be done by the Contractor, or any contracted employee engaged in the performance of this contract.
10. Warranty:
10.1 Contractor must warrantee work to be free of defects and workmanship for a period a minimum of 1-year (365 calendar days), unless specified otherwise in the specs, from both the manufacturer and installer including all parts and labor to include normal, premium or holidays hours. The Warranty period must start on the date of acceptance by the VA. All warranties must be transferred to the VA.
10.2. The Contractor shall guarantee that all work done under this contract will be free from faulty materials or workmanship and hereby agrees to repair or replace without cost to the owner (The San Diego VA Health Care System) and to the owners satisfaction all defects or imperfection appearing in said work within a period of one year after the date of final acceptance by the owner of all work done under this contract.
11. Acceptance:
11.1. For the purposes of Warranty and payment for the work performed at a location, government Acceptance will be provided by the VA upon the completion of all of the following:
11.1.2. The Contractor has all tasks/requirements of the contract
11.1.3. All punch list items identified have been resolved.
11.1.4. The Contractor has provided all deliverables.
12. Confidentiality and Nondisclosure
12.1. The preliminary and final deliverables and all associated working papers, application source code, and other material deemed relevant by the VA which has been generated by the contractor in the performance of this Order are the exclusive property of the U.S. Government and shall be submitted to the VA-COR at the conclusion of the contract.
12.2. The Contracting Officer will be the sole authorized official to release verbally or in writing, any data, the draft deliverables, the final deliverables, or any other written or printed materials pertaining to this contract. No information shall be released by the contractor. Any request for information relating to this contract presented to the contractor shall be submitted to the CO for response.
12.3. Press releases, marketing material or any other printed or electronic documentation related to this project, shall not be publicized without the written approval of the CO.
12.4. To the extent that the work under this contract requires that the contractor be given access to proprietary business, technical or financial information belonging to the Government or other companies, the contractor shall treat such information as proprietary business sensitive and agrees not to appropriate such information to its own use or to disclose such information to third parties unless specifically authorized by the CO in writing. A mutually agreed to agreement for exchange of sensitive information or nondisclosure agreement may be required.
13. General Requirements for Privacy Information
13.1. Information Systems Officer, Information Protection: The contractor will not have access to VA information system, computers, networks nor will they have access to online resources and information belonging to the government while in the performance of the services described in the Statement of Work.
13.2. Privacy Officer: The contractor will not have access to Patient Health Information (PHI), nor will they have the capability of accessing patient information during the services provided to the VA.
13.3. Records Manager: There will be no federal records created, maintained, used or dispositioned with this contract; regardless of format [paper, electronic, etc.] or mode of transmission [e-mail, fax, etc.].
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The solicitation will be in accordance with FAR Part 12, 13, and 19, Acquisition of Commercial Items, Simplified Acquisition Procedures, Small Business Programs, and Veteran Affairs Acquisition Regulations as supplemented with additional information in this notice. The North American Industrial Classification System (NAICS) code for this requirement is 332439. The Contractor shall adhere to all federal and state laws and regulations in effect during the term of this contract. The Government intends to award a firm-fixed-price contract. The Contract begins on the date of award. Due to time constraints, responses to the solicitation shall be due on Monday, May 18, 2020 at 11:00 AM PST. Offerors are advised that it is your responsibility to review and monitor the website frequently to ensure you have the most up to date information, including amendments. Correspondence or questions may be directed to
John Harrison, Contracting Specialist at John.harrison2@va.gov with "36C26220Q0784 in the subject line within 48 hours of release of this notice. Telephone inquiries will not be honored. Inquiries after the allotted period may not be responded to due to the time constraints of the procurement. All offerors must be registered in www.sam.gov to do business with the Government. Ensure your registration is correct, current and has not expired. Please include your DUNS number on your quote.
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36C26220Q0784 Department of Veterans Affairs Veterans Health Administration Veterans Integrated Service Network 22
5/11/20, 11:26 AM