NIGP 20478: Printers, Pen Plotter

NIGP 20478 Printers, Pen Plotter is an Item code under which state and local governments procure networked printers, multifunction devices, copiers, scanners, and managed print services—ranging from transactional equipment purchases to enterprise fleet management contracts covering consumables, maintenance, and integrated software solutions. Recent solicitations show purchasing offices acquiring stand-alone printers and scanners under fixed-price competitive bids, while larger jurisdictions and cooperative purchasing programs establish multi-year managed print services agreements that bundle hardware, software, fleet management, preventative maintenance, supplies, and on-site technical support. The issuing-body mix spans county purchasing departments, city procurement offices, and nonprofit cooperative purchasing consortia serving members nationwide; Collin County, the City of Tucson, and the Brazos Valley Council of Governments (BVCOG) cooperative purchasing program (Purchasing Solutions Alliance) are recent active buyers.

Geographic activity centers on Texas, with recent solicitations from Collin County (McKinney area), the City of Tucson, Arizona, and BVCOG's cooperative serving a nationwide membership base. Representative recent opportunities include Collin County's IFB 2026-251 (posted July 2026, bids due June 25, 2026) for Fujitsu document scanners, Lexmark printers, and accessories on a fixed-price sealed-bid basis; the Purchasing Solutions Alliance RFP 26-227 (issued May 2026) for printers, copiers, multifunction devices, and related services across all equipment categories and service types on a three-year initial term with one-year renewal options for eligible state and local members nationwide; and the City of Tucson's RFP 260204 (posted April 2026, due May 27, 2026) for comprehensive managed print services supporting approximately 324 multifunction devices and 193 network printers across 107 city locations, with per-impression pricing, software integration, on-site technicians, and a five-year initial term.