NIGP 20478: Printers, Pen Plotter

NIGP 20478 Printers, Pen Plotter is an Item code under which state and local governments procure networked printers, multifunction devices, managed print services, and related supplies—ranging from individual equipment purchases to enterprise fleet management contracts. Recent solicitations show demand spanning traditional printer procurement, comprehensive managed print services bundling hardware, maintenance, consumables, and software, and catalog-discount arrangements for ongoing technology refreshes across multiple locations.

The issuing-body mix includes county purchasing offices, municipal cities, school districts, and higher-education institutions. Collin County (Texas) posted an IFB in June 2026 for Lexmark printers and Fujitsu document scanners; the City of Tucson issued an RFP in May 2026 for managed print services supporting 324 multifunction devices and 193 network printers across 107 locations with an estimated 40 million impressions annually; the City of Madison (Wisconsin) posted an RFP in March 2026 for city-wide printing and mailing services with weekly volumes exceeding 580,000 pieces; Valencia College District (Florida) solicited classroom and conference room technology services in April 2026, averaging $1.6 million annually; and the School District of Manatee County (Florida) established a catalog-discount contract for technology equipment in March 2026. The Brazos Valley Council of Governments (BVCOG) operates Purchasing Solutions Alliance (PSA), a statewide cooperative purchasing program issuing an RFP in May 2026 for printers, copiers, multifunction devices, and related services available to PSA members nationwide. Recent activity concentrates in Texas and Florida, with secondary activity in Wisconsin and Arizona. Contract structures typically span three to five years with optional extensions, and evaluation criteria emphasize technical capability, service response times, total cost of ownership, fleet optimization, and security integration with agency IT environments.