NIGP 20419: Communication Boards: Fax, Modem (Internal), etc.

NIGP 20419 Communication Boards: Fax, Modem (Internal), Etc., is an Item code that captures state and local procurement of integrated technology services and systems that enable communication, collaboration, and data processing across organizational networks—encompassing classroom and conference room technology infrastructure, project management software platforms, data abstraction and natural language processing solutions, and network hardware upgrades that support institutional operations. The code reflects a broad scope of modern communication and technology integration work that extends well beyond legacy fax and modem boards, covering turnkey installations, system design, integration partnerships, cybersecurity compliance, and ongoing managed services. Issuing bodies under this code span transit authorities (Jacksonville Transportation Authority), higher education institutions (Valencia College District), regional health plans (Inland Empire Health Plan), school district consortia (Texas School Business Partnership Alliance), and specialized planning organizations (North Florida Transportation Planning Organization). These organizations typically solicit through RFP mechanisms with best-value or three-phase competitive evaluation processes, and contracts often carry multi-year terms with renewal options and federal compliance requirements where federal funding is involved.

Recent activity concentrates in Florida and California, with standout procurement in the past four months including Valencia College District's RFP 2026-26 for college-wide classroom and conference room technology services across nine campuses with approximately $1.6 million in historical annual spending (response deadline April 30, 2026), the Inland Empire Health Plan's RFP #26-06970 for a data abstraction and natural language processing solution serving Riverside and San Bernardino counties with a pilot phase utilizing 5,000–10,000 records (response deadline May 1, 2026), the Jacksonville Transportation Authority's RFP P-26-001-TPO for general marketing communication consultant services supporting a four-county regional planning organization (response deadline March 27, 2026), and the Texas School Business Partnership Alliance's emergency procurement for network hardware serving multiple school districts statewide (March 24, 2026). Contracts under this code typically carry firm fixed-price structures or cost-plus arrangements with insurance requirements including general liability of $1 million to $2 million, professional liability of $1 million per occurrence, and cybersecurity or technical compliance certifications; many contracts impose federal compliance obligations where FTA, HIPAA, or other regulatory frameworks apply, and some jurisdictions offer local preference scoring or DBE/SBE participation encouragement.