Fee Processing for Lake Roosevelt National Recreation Area
Added: Feb 02, 2015 2:30 pm
This is a re-issue of Solicitation P15PS00232. Proposals received from that solicitation are no longer being considered for award. And if still interested, offerers must submit a new proposal referencing solicitation number P15PS00413.
This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued.
The solicitation number is P14PS00413, and is issued as a Request for Quotation.
The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-78 effective through December 26, 2014. It is the contractor¿s responsibility to be familiar with applicable clauses and provisions. Clauses and provisions can be found at http://www.acquisition.gov/far.
The NAICS code is 522130 and 522110 with an associated small business size standard of $550 million in assets. This solicitation is not restricted and is open to all existing banks and credit unions within 30 miles of Coulee Dam, WA, which will result in a firm fixed price contract to a single vendor determined to be responsive and responsible. The Government will consider SAM registration in determining responsibility.
DESCRIPTION: The National Park Service (NPS), Lake Roosevelt National Recreation Area (LARO), has a requirement for a vendor to process fee collection in accordance with the following tasks:
(A) National Park Service delivers sealed bank bags to the contractor once a week. The contractor has 5 days to complete the tasks.
(B) Each campground/boat launch bag is opened and two of the contractors employees count the envelopes, the count is marked on each facility slip and initialed by both employees and then the envelopes are returned to the original bag.
(C) An employee takes one bag and opens each envelope and verifies the cash and checks. This is done by indicating on each envelope whether it is cash, check, or Canadian funds and making the necessary notations when amount does not match what is stated on the envelope.
(D) Once the contents of the bag are counted all cash and checks must be balanced with the corresponding envelopes. This is done by running a total on the cash envelopes and the check envelopes as well as the Canadian funds envelopes. Then total the cash, checks and Canadian funds to make sure they correspond to the envelopes. Any discrepancy must be resolved before the funds are given to the teller for verification and deposit. The employee then marks on the facility slip the total cash, checks, and Canadian funds, and initials the slip. Deposit ticket number must be placed on each slip.
(E) Once the teller receives the funds they must verify the cash to the facility slip. The funds are then deposited to a National park Service general ledger account and immediately withdrawn in cashier check form. The teller then initials the facility slip indicating that the cash verified balances to the slip. If Canadian funds are involved the teller must calculate the exchange and note it on the slip.
(F) Once all the bags are completed, separate the campground slips and the boat launch slips and run a total of the cash funds received for each. Do the same for all checks received.
(G) Next take all the slips and total all cash, checks and Canadian funds received and get a Park wide total. Also make a Park wide total of envelopes received and verify it to the total provided by the Park Service.
(H) Once everything balances all checks must be stamped (stamp is provided by the Park Service). This can be anywhere from 50-400 checks per week.
(I) Each campground/boat launch facility slip must be photocopied and the corresponding receipts to the copies retained by the contracting facility and the originals made ready to the Park Service.
(J) Call the Fee Manger with deposit breakdown (BL totals, CG totals and total deposit). The Fee Manager will prepare a deposit ticket, fax it to bank/credit union, and then the prepared ticket and the copies are put with the appropriate checks or paper work. The checks are then bagged for shipment to the Federal Reserve.
(K) Any Canadian checks must be listed separately on the facility slips. Call the Fee Manager and a special foreign funds ticket must be prepared. The Fee Manager will fax the special foreign funds ticket to bank/credit union. The checks are then sent to the appropriate facility.
(L) The original facility slips and the copies of the deposit tickets (provided by the Park Service) are delivered to the Park Service within 5 working days after receipt.
(M) Monthly billing is the preferred billing cycle, obtain monthly billing amount by using the weekly facility wide slips and getting a total count of all envelopes processed and total funds collected for the month.
(N) Any discrepancy between the envelope count provided by the Park Service and that of the contractor must be brought to the attention of the National Park Service contact person immediately.
(O) All US Funds will be mailed to:
U.S. Bank
Las Vegas Cash Vault Mail-In TGA
P.O. 98999
Las Vegas, Nevada 89193-8999
(P) All Canadian Funds will be mailed to:
Bank of America
TX1-160-05-31
1950 N Stemmons Fwy
Suite 5049
Dallas, TX 75207
DELIVERY REQUIREMENTS. Performance location is at vendors preferred location. Vendor shall coordinate the start of work in advance, with Mary Jay, Fee Program Coordinator. Mary can be reached at office phone 509-754-7889, cell phone 509-631-2219, or email address at Mary_Jay@nps.gov.
DELIVERY DATE AND PERIOD OF PERFORMANCE: Delivery of the services shall be F.O.B. Destination. The Government anticipates performance for the base period for fee processing to occur from February 2015 until September 30, 2015. The option years will be awarded based on the satisfactory performance of the contractor and the availability of funds.
PRICE SCHEDULE: The unit price shall include all elements necessary to perform work at the site. The quantities are an estimate based on historical records and may fluctuate from year to year. The line items can be copied onto Quoter¿s letterhead or this page may be filled out and submitted with quote. Vendor shall provide pricing as follows:
CLIN 0001 FY15 Base Year from February, 2015 ¿ September 30, 2015
28,000 fee envelopes @ $_____ ea = $___________.
The option years will be evaluated in accordance to FAR Clause 52.217-5 Evaluation of Options.
CLIN 0002 Option Year One for FY 16 from October 1, 2015 ¿ September 30, 2016
28,000 fee envelopes @ $_____ ea = $__________.
CLIN 0003 Option Year Two for FY17 from October 1, 2016 ¿ September 30, 2017
28,000 fee envelopes @ $_____ ea = $_________.
CLIN 0004 Option Year Three for FY18 from October 1, 2017 ¿ September 30, 2018
28,000 fee envelopes @ $_____ ea = $________.
CLIN 0005 Option Year Four for FY19 ¿ from October 1, 2018 ¿ September 30, 2019
$28,000 fee envelopes @ $_____ ea = $________.
The awarded contract is subject to the Service Contract Act of 1965 FAR 52.222-41 and therefore prevailing wage rates will be in effect for whichever county in the state of Washington the successful bidder is in.
U.S. DEPARTMENT OF LABOR SERVICE CONTRACT ACT WAGE DETERMINATION is applicable to this solicitation and can be viewed in full text on-line at http://www.wdol.gov. Select ¿SCA WDs.¿ Search by state (WA), then by county. Answer ¿no¿ to previously performed, and ¿no¿ to non-standard services. The wage determination number is WD 05-2565 (Revision 14) dated 8/5/14.
BASIS FOR AWARD: Lowest price and from businesses within 30 miles of Coulee Dam, WA.
CLAUSES & PROVISIONS. The provision at 52.212-1, Instructions to Offerors-Commercial, applies to this solicitation. The provision at 52.212-2, Evaluation-Commercial Items, applies to this solicitation. The Government will award a contract resulting from this solicitation to the responsible Offeror whose quote conforms to the solicitation that will be determined to be the most advantageous to the Government based on the lowest total price. The government reserves the right to make award without discussions. In accordance with the clause at 52.204-07, System for Award Management, Offerors must also be actively registered in the SAM.gov on-line database, at website address https:sam.gov. Active registration means that at time quote is submitted registration status in SAM reads ¿active.¿ Offerors must include a completed copy of the provision at 52.212-3, Offeror Representations and Certifications - Commercial Items, with quote, or have completed the reps/certs section in their SAM.gov registration. The clauses at 52.212-4 Contract Terms and Conditions-Commercial Items, applies to this acquisition. The clause at 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders-Commercial Items, applies to this acquisition, and includes the following clauses: 52.209-10 Prohibition on Contracting with Inverted Domestic Corporations; 52-217-5 Evaluation of Options; 52.219-06 Notice of Total Small Business Set-Aside; 52.219-28 Post Award Small Business Program Representation; 52.222-03 Convict Labor; 52.222-19 Child Labor-Cooperation with Authorities and Remedies; 52.222-21 Prohibition of Segregated Facilities; 52.222-26 Equal Opportunity; 52.223-18, Encouraging Contractor Policies to Ban Text Messaging While Driving; 52.232-33 Payment by Electronic Funds Transfer ¿ System for Award Management. The clause, ¿DOI Electronic Invoicing and Payment Requirements - Invoice Processing Platform (IPP)¿ is applicable to the awarded contract. IPP REGISTRATION NOT REQUIRED UNTIL AFTER AWARD. The clause, in full text, is as follows: Payment requests must be submitted electronically through the U. S. Department of the Treasury's Invoice Processing Platform System (IPP). "Payment request" means any request for contract financing payment or invoice payment by the Contractor. To constitute a proper invoice, the payment request must comply with the requirements identified in the applicable Prompt Payment clause included in the contract, or the clause 52.212-4 Contract Terms and Conditions - Commercial Items included in commercial item contracts. The IPP website address is: https://www.ipp.gov. Under this contract, the following documents are required to be submitted as an attachment to the IPP invoice: Vendor¿s actual business invoice. The Contractor must use the IPP website to register, access and use IPP for submitting requests for payment. The Contractor Government Business Point of Contact (as listed in CCR) will receive enrollment instructions via email from the Federal Reserve Bank of Boston (FRBB) within 3 - 5 business days of the contract award date. Contractor assistance with enrollment can be obtained by contacting the IPP Production Helpdesk via email ippgroup@bos.frb.org or phone (866) 973-3131. If the Contractor is unable to comply with the requirement to use IPP for submitting invoices for payment, the Contractor must submit a waiver request in writing to the Contracting Officer with its proposal or quotation. END OF CLAUSES.
ANY QUESTIONS REGARDING THIS SOLICITATION MUST BE SUBMITTED IN WRITING (fax or email) to the point of contact listed below. Fax number is 208-843-7007. If faxing question(s), include the solicitation number on the front page/cover page. If emailing, reference the solicitation number in the subject line of the email.
WHEN AND WHERE TO SUBMIT QUOTE: Quotations must be received at Nez Perce National Historical Park no later than Wednesday, December 24, 2014 at 4:00 p.m., Pacific Time. Anticipated award date is as soon as possible the week of Dec. 29th or first full week in January, 2015. Quotes may be submitted by fax or email, to the point of contact listed below. If emailed, state ¿P15PS00232/QUOTE¿ in the subject line of the email. If faxed, include the statement ¿P15PS00232/QUOTE¿ on the front page/cover page of the fax.
WHAT TO INCLUDE IN QUOTE: (a) Company letterhead or cover page showing business name, address, phone number, and DUNS number, (b) a point of contact name, phone number, and email address, (c) the quoted prices, (d) a completed copy of the provision 52.212-3, Offeror Representations and Certifications ¿ Commercial Items or certification of completion of certs and reps in SAM.
POINT OF CONTACT FOR THIS SOLICITATION is Philip Cuevas, Contract Specialist, Nez Perce National Historical Park, telephone: 208-843-7015, email Philip_Cuevas@nps.gov. The government reserves the right to cancel this solicitation.
P15PS00413 Department of the Interior National Park Service
2/2/15, 2:30 PM Fee Processing for Lake Roosevelt National Recreation Area
Added: Dec 22, 2014 4:38 pm
This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued.
The solicitation number is P14PS00232, and the solicitation is issued as a Request for Quotation.
The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-79 effective Dec. 15, 2014. It is the contractor¿s responsibility to be familiar with applicable clauses and provisions. Clauses and provisions can be found at http://www.acquisition.gov/far.
The NAICS code is 522130 and 522110 with an associated small business size standard of $550 million in assets. This solicitation is a 100% total small business set-aside, and will result in a firm fixed price contract to a single vendor determined to be responsive and responsible. The Government will consider SAM registration in determining responsibility.
DESCRIPTION: The National Park Service (NPS), Lake Roosevelt National Recreation Area (LARO), has a requirement for a vendor to process fee collection in accordance with the following tasks:
(A) National Park Service delivers sealed bank bags to the contractor once a week. The contractor has 5 days to complete the tasks.
(B) Each campground/boat launch bag is opened and two of the contractors employees count the envelopes, the count is marked on each facility slip and initialed by both employees and then the envelopes are returned to the original bag.
(C) An employee takes one bag and opens each envelope and verifies the cash and checks. This is done by indicating on each envelope whether it is cash, check, or Canadian funds and making the necessary notations when amount does not match what is stated on the envelope.
(D) Once the contents of the bag are counted all cash and checks must be balanced with the corresponding envelopes. This is done by running a total on the cash envelopes and the check envelopes as well as the Canadian funds envelopes. Then total the cash, checks and Canadian funds to make sure they correspond to the envelopes. Any discrepancy must be resolved before the funds are given to the teller for verification and deposit. The employee then marks on the facility slip the total cash, checks, and Canadian funds, and initials the slip. Deposit ticket number must be placed on each slip.
(E) Once the teller receives the funds they must verify the cash to the facility slip. The funds are then deposited to a National park Service general ledger account and immediately withdrawn in cashier check form. The teller then initials the facility slip indicating that the cash verified balances to the slip. If Canadian funds are involved the teller must calculate the exchange and note it on the slip.
(F) Once all the bags are completed, separate the campground slips and the boat launch slips and run a total of the cash funds received for each. Do the same for all checks received.
(G) Next take all the slips and total all cash, checks and Canadian funds received and get a Park wide total. Also make a Park wide total of envelopes received and verify it to the total provided by the Park Service.
(H) Once everything balances all checks must be stamped (stamp is provided by the Park Service). This can be anywhere from 50-400 checks per week.
(I) Each campground/boat launch facility slip must be photocopied and the corresponding receipts to the copies retained by the contracting facility and the originals made ready to the Park Service.
(J) Call the Fee Manger with deposit breakdown (BL totals, CG totals and total deposit). The Fee Manager will prepare a deposit ticket, fax it to bank/credit union, and then the prepared ticket and the copies are put with the appropriate checks or paper work. The checks are then bagged for shipment to the Federal Reserve.
(K) Any Canadian checks must be listed separately on the facility slips. Call the Fee Manager and a special foreign funds ticket must be prepared. The Fee Manager will fax the special foreign funds ticket to bank/credit union. The checks are then sent to the appropriate facility.
(L) The original facility slips and the copies of the deposit tickets (provided by the Park Service) are delivered to the Park Service within 5 working days after receipt.
(M) Monthly billing is the preferred billing cycle, obtain monthly billing amount by using the weekly facility wide slips and getting a total count of all envelopes processed and total funds collected for the month.
(N) Any discrepancy between the envelope count provided by the Park Service and that of the contractor must be brought to the attention of the National Park Service contact person immediately.
(O) All US Funds will be mailed to:
U.S. Bank
Las Vegas Cash Vault Mail-In TGA
P.O. 98999
Las Vegas, Nevada 89193-8999
(P) All Canadian Funds will be mailed to:
Bank of America
TX1-160-05-31
1950 N Stemmons Fwy
Suite 5049
Dallas, TX 75207
DELIVERY REQUIREMENTS. Performance location is at vendors preferred location. Vendor shall coordinate the start of work in advance, with Mary Jay, Fee Program Coordinator. Mary can be reached at office phone 509-754-7889, cell phone 509-631-2219, or email address at Mary_Jay@nps.gov.
DELIVERY DATE AND PERIOD OF PERFORMANCE: Delivery of the services shall be F.O.B. Destination. The Government anticipates performance for the base period for fee processing to occur from January 2015 until September 30, 2015. The option years will be awarded based on the satisfactory performance of the contractor and the availability of funds.
PRICE SCHEDULE: The unit price shall include all elements necessary to perform work at the site. The quantities are an estimate based on historical records and may fluctuate from year to year. The line items can be copied onto Quoter¿s letterhead or this page may be filled out and submitted with quote. Vendor shall provide pricing as follows:
CLIN 0001 FY15 Base Year from January 1, 2015 ¿ September 30, 2015
28,000 fee envelopes @ $_____ ea = $___________.
The option years will be evaluated in accordance to FAR Clause 52.217-5 Evaluation of Options.
CLIN 0002 Option Year One for FY 16 from October 1, 2015 ¿ September 30, 2016
28,000 fee envelopes @ $_____ ea = $__________.
CLIN 0003 Option Year Two for FY17 from October 1, 2016 ¿ September 30, 2017
28,000 fee envelopes @ $_____ ea = $_________.
CLIN 0004 Option Year Three for FY18 from October 1, 2017 ¿ September 30, 2018
28,000 fee envelopes @ $_____ ea = $________.
CLIN 0005 Option Year Four for FY19 ¿ from October 1, 2018 ¿ September 30, 2019
$28,000 fee envelopes @ $_____ ea = $________.
The awarded contract is subject to the Service Contract Act of 1965 FAR 52.222-41 and therefore prevailing wage rates will be in effect for whichever county in the state of Washington the successful bidder is in.
U.S. DEPARTMENT OF LABOR SERVICE CONTRACT ACT WAGE DETERMINATION is applicable to this solicitation and can be viewed in full text on-line at http://www.wdol.gov. Select ¿SCA WDs.¿ Search by state (WA), then by county. Answer ¿no¿ to previously performed, and ¿no¿ to non-standard services. The wage determination number is WD 05-2565 (Revision 14) dated 8/5/14.
BASIS FOR AWARD: Lowest price and from businesses within 30 miles of Coulee Dam, WA.
CLAUSES & PROVISIONS. The provision at 52.212-1, Instructions to Offerors-Commercial, applies to this solicitation. The provision at 52.212-2, Evaluation-Commercial Items, applies to this solicitation. The Government will award a contract resulting from this solicitation to the responsible Offeror whose quote conforms to the solicitation that will be determined to be the most advantageous to the Government based on the lowest total price. The government reserves the right to make award without discussions. In accordance with the clause at 52.204-07, System for Award Management, Offerors must also be actively registered in the SAM.gov on-line database, at website address https:sam.gov. Active registration means that at time quote is submitted registration status in SAM reads ¿active.¿ Offerors must include a completed copy of the provision at 52.212-3, Offeror Representations and Certifications - Commercial Items, with quote, or have completed the reps/certs section in their SAM.gov registration. The clauses at 52.212-4 Contract Terms and Conditions-Commercial Items, applies to this acquisition. The clause at 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders-Commercial Items, applies to this acquisition, and includes the following clauses: 52.209-10 Prohibition on Contracting with Inverted Domestic Corporations; 52-217-5 Evaluation of Options; 52.219-06 Notice of Total Small Business Set-Aside; 52.219-28 Post Award Small Business Program Representation; 52.222-03 Convict Labor; 52.222-19 Child Labor-Cooperation with Authorities and Remedies; 52.222-21 Prohibition of Segregated Facilities; 52.222-26 Equal Opportunity; 52.223-18, Encouraging Contractor Policies to Ban Text Messaging While Driving; 52.232-33 Payment by Electronic Funds Transfer ¿ System for Award Management. The clause, ¿DOI Electronic Invoicing and Payment Requirements - Invoice Processing Platform (IPP)¿ is applicable to the awarded contract. IPP REGISTRATION NOT REQUIRED UNTIL AFTER AWARD. The clause, in full text, is as follows: Payment requests must be submitted electronically through the U. S. Department of the Treasury's Invoice Processing Platform System (IPP). "Payment request" means any request for contract financing payment or invoice payment by the Contractor. To constitute a proper invoice, the payment request must comply with the requirements identified in the applicable Prompt Payment clause included in the contract, or the clause 52.212-4 Contract Terms and Conditions - Commercial Items included in commercial item contracts. The IPP website address is: https://www.ipp.gov. Under this contract, the following documents are required to be submitted as an attachment to the IPP invoice: Vendor¿s actual business invoice. The Contractor must use the IPP website to register, access and use IPP for submitting requests for payment. The Contractor Government Business Point of Contact (as listed in CCR) will receive enrollment instructions via email from the Federal Reserve Bank of Boston (FRBB) within 3 - 5 business days of the contract award date. Contractor assistance with enrollment can be obtained by contacting the IPP Production Helpdesk via email ippgroup@bos.frb.org or phone (866) 973-3131. If the Contractor is unable to comply with the requirement to use IPP for submitting invoices for payment, the Contractor must submit a waiver request in writing to the Contracting Officer with its proposal or quotation. END OF CLAUSES.
ANY QUESTIONS REGARDING THIS SOLICITATION MUST BE SUBMITTED IN WRITING (fax or email) to the point of contact listed below. Fax number is 208-843-7007. If faxing question(s), include the solicitation number on the front page/cover page. If emailing, reference the solicitation number in the subject line of the email.
WHEN AND WHERE TO SUBMIT QUOTE: Quotations must be received at Nez Perce National Historical Park no later than Wednesday, December 24, 2014 at 4:00 p.m., Pacific Time. Anticipated award date is as soon as possible the week of Dec. 29th or first full week in January, 2015. Quotes may be submitted by fax or email, to the point of contact listed below. If emailed, state ¿P15PS00232/QUOTE¿ in the subject line of the email. If faxed, include the statement ¿P15PS00232/QUOTE¿ on the front page/cover page of the fax.
WHAT TO INCLUDE IN QUOTE: (a) Company letterhead or cover page showing business name, address, phone number, and DUNS number, (b) a point of contact name, phone number, and email address, (c) the quoted prices, (d) a completed copy of the provision 52.212-3, Offeror Representations and Certifications ¿ Commercial Items or certification of completion of certs and reps in SAM.
POINT OF CONTACT FOR THIS SOLICITATION is Philip Cuevas, Contract Specialist, Nez Perce National Historical Park, telephone: 208-843-7015, email Philip_Cuevas@nps.gov. The government reserves the right to cancel this solicitation.
P15PS00232 Department of the Interior National Park Service
12/22/14, 4:38 PM