T2605 - Energy Tracking and Bill Management System
Active Contract RFP/SC-SBE New Jersey Awarded
- Contract number
- 25-TELE-117618
- Awardee
- AvidXchange Inc.
- Contracting organization
- Division of Purchase and Property
- Contract amount
- Not on record
Award facts
- Completion date
- NIGP codes
- 20429 Data/File Security Hardware/Software, To Include Encryption
- 20447 Integrated Hardware-Software I.t. Solution (Microcomputer)
- 20811 Application Software, Microcomputer
- 20854 Internet And Web Site Software For Microcomputers
- 20855 Inventory Management
- 20868 Project Management
- 20913 Application Software, Minicomputer
- 20938 Database Software
- 20968 Programming: Basic, Assembler, Etc.
- 91195 Waived Utility Expense.
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- 91841 Energy Conservation Consulting
- 91897 Utilities: Gas, Water, Electric Consulting
- 92007 Applications Software For Microcomputer Systems: Business, Mathematical/Statistical, Medical, Scientific, Etc.
- 92014 Applications Software (For Minicomputer Systems)
- 92029 Facilities Management Services, Computer
- 92045 Software Maintenance/Support
- 92046 Software Updating Services
- 92049 Systems/Executive Software, Main Frame
- 92056 Systems/Executive Software, Microcomputer
- 92063 Systems/Executive Software, Minicomputer
- 93629 Facility Energy Management Systems Maintenance And Repair
- 94655 Inventory Services
- 95285 Support Services
- 95805 Asset Management Services
- 95839 Financial Management Services
- 95868 Support Services, Management
- 95877 Project Management Services
- 95882 Records Management Services (Including Document Management Services Which Also Includes Technology Integration)
- 95895 Utility Management Services
Award details come from njstart.gov. Updated .
About this award
The State of New Jersey, through the Division of Purchase and Property, has awarded a three-year contract (RFP/SC-SBE 25-TELE-117618) to AvidXchange Inc. for an Energy Tracking and Bill Management System. The contract, effective from December 1, 2025, to November 30, 2028, encompasses comprehensive utility invoice processing and data management services. The solution will cover multiple utility types, including energy, water/sewer, heating oil, propane, diesel, gasoline, and solid waste/recycling bills for various New Jersey governmental entities, including state departments, municipalities, counties, colleges, fire districts, and school districts.
The contract includes a Software-as-a-Service (SaaS) utility and energy reporting solution with advanced tracking and analytics capabilities. Key deliverables include new account setup, bill processing across different utility categories, volume discounts, annual training, and a web-based reporting platform with features such as energy consumption tracking, bill validation, cost forecasting, and greenhouse gas emissions reporting. The total three-year contract value is approximately $5.27 million, with an annual SaaS utility reporting solution priced between $946,776 and $1,071,300. The solution is designed to provide comprehensive energy management tools, supporting up to 100,000+ meters and offering detailed reporting across organizational levels.
Line items
| Item | Total |
|---|---|
| New Account Set-Up after December 1, 2024, Year 1 All-Inclusive Firm-Fixed | — |
| New Account Set-Up after December 1, 2024, Year 2 All-Inclusive Firm-Fixed | — |
| New Account Set-Up after December 1, 2024, Year 3 All-Inclusive Firm-Fixed | — |
| Utility Company Energy Bill, Year 2 All-Inclusive Firm-Fixed | — |
| Utility Company Energy Bill, Year 1 All-Inclusive Firm-Fixed | — |
| Utility Company Energy Bill, Year 3 All-Inclusive Firm-Fixed | — |
| Third Party Energy Account Bill, Year 1 All-Inclusive Firm-Fixed | — |
| Third Party Energy Account Bill, Year 2 All-Inclusive Firm-Fixed | — |
| Third Party Energy Account Bill, Year 3 All-Inclusive Firm-Fixed | — |
| Water/Sewer Bill, Year 3 All-Inclusive Firm-Fixed | — |
| Heating Oil/Propane Bill, Year 3 All-Inclusive Firm-Fixed | — |
| Water/Sewer Bill, Year 1 All-Inclusive Firm-Fixed | — |
| Diesel/Gasoline Bill, Year 1 All-Inclusive Firm-Fixed | — |
| Water/Sewer Bill, Year 2 All-Inclusive Firm-Fixed | — |
| Solid Waste/Recycling Bill, Year 1 All-Inclusive Firm-Fixed | — |
| Diesel/Gasoline Bill, Year 3 All-Inclusive Firm-Fixed | — |
| Heating Oil/Propane Bill, Year 1 All-Inclusive Firm-Fixed | — |
| Heating Oil/Propane Bill, Year 2 All-Inclusive Firm-Fixed | — |
| Diesel/Gasoline Bill, Year 2 All-Inclusive Firm-Fixed | — |
| Solid Waste/Recycling Bill, Year 3 All-Inclusive Firm-Fixed | — |
| Volume Discount for Bills Processed, Year 2 All-Inclusive Firm-Fixed | — |
| Volume Discount for Bills Processed, Year 1 All-Inclusive Firm-Fixed | — |
| Volume Discount for Bills Processed, Year 3 All-Inclusive Firm-Fixed | — |
| Annual Training: On-site or Webinar (price per training hour), Year 1 All-Inclusive Firm-Fixed | — |
| Annual Training: On-site or Webinar (price per training hour), Year 2 All-Inclusive Firm-Fixed | — |
| Annual Training: On-site or Webinar (price per training hour), Year 3 All-Inclusive Firm-Fixed | — |
| Solid Waste/Recycling Bill, Year 2 All-Inclusive Firm-Fixed | — |
| SaaS Utility/Energy Reporting & Tracking Solution (software customizations & report development all-inclusive), Year 1 All-Inclusive Firm-Fixed | — |
| SaaS Utility/Energy Reporting & Tracking Solution (software customizations & report development all-inclusive), Year 2 All-Inclusive Firm-Fixed | — |
| SaaS Utility/Energy Reporting & Tracking Solution (software customizations & report development all-inclusive), Year 3 All-Inclusive Firm-Fixed | $975,179.00 |
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Files
| File | Type | Posted |
|---|---|---|
| T2605 Appendix 2 - Technology Capabilities 12.19.24~1.docx | DOCX document | |
| T2605 Appendix 1 - Solution Requirements Checklist 12.19.24~1.docx | DOCX document | |
| T2605 Appendix 3 - Reporting Requirements 12.19.24~1.docx | DOCX document | |
| T2605 Attachment 1 - State of New Jersey Standard Terms and Conditions 12.19.24~1.pdf | ||
| T2605 Bid Solicitation 9.2.25.docx | DOCX document | |
| T2605 Award Summary.pdf | ||
| T2605 Offer and Acceptance_signed_redacted.pdf | ||
| T2605 State-Supplied Price Sheet - AvidXchange.xlsx | XLSX spreadsheet |
Quick answers
Who was awarded contract 25-TELE-117618?
Contract 25-TELE-117618 was awarded to AvidXchange Inc. by Division of Purchase and Property in New Jersey on December 1, 2025.
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