RRF Ship Management Services 2016-2024

The Department of the Navy Secretary of the Navy established this Master IDIQ on January 27, 2016, to procure ship management services—including maintenance, repair, logistics support, activation, operation, deactivation, and crewing—for vessels of the National Defense Reserve Fleet and Ready Reserve Force. Ordering closed on January 26, 2024, making the vehicle no longer available for new task orders.

The vehicle obligated $2.87 billion against a combined potential value of $2.94 billion across 4,022 task orders, representing 98% of available capacity. Activity peaked in 2020–2021 with 417–459 orders per year, declining to 390 orders in 2023 and 112 in the truncated 2024 window before the ordering deadline. The most recent task order awarded occurred on July 26, 2024, well after the ordering period closed, indicating these were finalizations or modifications of previously opened work.

Five firms captured 83% of the awarded task orders. Keystone Shipping Services, Inc. led with 860 orders valued at $676 million combined potential; Tote Services, LLC followed with 813 orders at $606.8 million; Ocean Duchess, Inc. held 596 orders at $382 million; Patriot Contract Services, LLC carried 590 orders at $372.8 million; and Pacific-Gulf Marine, Inc. managed 494 orders at $327.2 million. These five firms accounted for 80% of combined potential value, with the remaining two primes holding a small long tail.

Customer concentration was extreme: the Department of the Navy Secretary of the Navy placed 2,952 orders (73% of total) valued at $2.42 billion (82% of potential value). The Department of Transportation Maritime Administration issued 997 orders at $441.7 million, with smaller volumes from Department of the Navy Military Sealift Command, DOD Missile Defense Agency, and Office of the Secretary of Defense. All 4,022 task orders carried no set-aside designation, making this an unrestricted vehicle.

Task-order values ranged from minor claims of $2,000 to major drydock and maintenance overhauls exceeding $20 million. Representative recent orders funded operational phases, fuel, crewing maintenance-and-cure claims, emergency repairs, and vessel activation. Most orders used either Firm Fixed Price or Cost No Fee pricing. Since the vehicle's ordering period has closed, pursuit is limited to existing task-order holders seeking modifications or follow-on work under a successor vehicle if one exists.

The Maritime Administration (MARAD) has a requirement for Ship Management Services to include maintenance, repair, logistics support, activation, operation, deactivation, crewing and management) for vessels of the National Defense Reserve Fleet/Ready Reserve Force (NDRF/RRF).