S208--FY20 New | NAD | Machias NATL CEM | Grounds Maintenance Services Contract | 36C78620Q0059 | 01-16-2020 through 01-29-2020 on www. fbo. gov |
GENERAL INFORMATION: Document Type: Combined Synopsis Solicitation Solicitation Number: 36C78620Q0059 Post Date: 01/16/2020 Original Response Date: 01/29/2020 at 1300 EST Applicable NAICS: 561730 Classification Code: S208 Set Aside Type: SDVOSB/Small Business Period of Performance: Base Period: 02/14/2020 09/30/2020 Issuing Contracting Office: Department of Veterans Affairs National Cemetery Administration, Contract Services 18434 Joplin Road Bldg. One Triangle, VA 22172 Place of Performance: Machias National Cemetery 1802 Harrington Rd. Jonesboro, ME 04648 Attachments: A - Gravesite and Interment Diagram B - Upright Headstone Installation Details for Turf C Plan View Upright Headstone Burial Section Layout and Realignment D Elevation View Upright Headstone Burial Section Vertical Alignment This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6 as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation may not be issued. This solicitation is issued as a Request for Quotation (RFQ). This solicitation incorporates provisions and clauses in effect tough Federal Acquisition Circular (FAC) June 19, 2019. SOLICITATION NOTICE OF BEST VALUE SIMPLIFIED ACQUISITION PROCEDURES AND EVALUATIONS This procurement is set-aside based on an order of priority as established in 38 U.S.C. 8127. EVALUATION IAW FAR 13.106 SIMPLIFIED ACQUISITION PROCUDURS INCLUDING SMALL BUSINESS CONCERNS: This solicitation is being issued as a best value evaluation for SDVOSB concerns, IAW FAR Part 13 evaluation for SDVOSB concerns participants having priority. The award may be made without discussions. If award cannot be made, the solicitation will be cancelled, and the requirement resolicited. B.1 CONTRACT ADMINISTRATION DATA CONTRACT ADMINISTRATION: All contract administration matters will be handled by the following individuals: a. CONTRACTOR: b. GOVERNMENT: Contracting Officer 36C786 Department of Veterans Affairs NCA Contracting Service 18434 Joplin Rd Triangle, VA 22172 CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with: [X] 52.232-33, Payment by Electronic Funds Transfer System For Award Management 3. INVOICES: Invoices shall be submitted in arrears: Other [X] monthly after acceptance by Government 4. GOVERNMENT INVOICE ADDRESS: All Invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment Requests. http://www.tungsten-network.com/customer-campaigns/veterans-affairs/ 5. ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the Solicitation numbered and dated as follows: AMENDMENT NO DATE 6. CONTENTS OF INVOICE: Contractor Information (Name, Complete Address, Telephone Number, Taxpayer Identification Number) Date of Invoice Date of Period of Invoice Performance Invoice Number Obligation/Invoice Number (Only one purchase order may be included on each invoice submitted) Cemetery Name Unit Cost Total Invoice Amount Service/Item(s) provided 6. SOLICITATIONS: Failure to submit all required documentation as required may result in your submission being determined non-responsive and removed from further consideration. 8. MISSING PAGES: It is the responsibility of the offeror to examine this solicitation to verify that he or she has received all pages. In addition, in compiling this package, some pages may have been duplicated. If the offeror feels that pages are missing or duplicated, the offeror is encouraged to contact the Contracting Officer at the telephone number shown in Block 7B, Standard Form 1442, Solicitation / Contract / Order for Commercial Items. 9. TIME OF DELIVERY: Work is to be performed Monday tough Friday, 8:00 a.m. 4:30 p.m., except Federal Holidays. 10. POST AWARD CONFERENCE: Prior to commencement of work, contract awardee and a representative of all subcontractors are required to attend a post award conference with Contracting Officer s Representative and Contracting Officer/Specialist to assure that all parties understand all contractual obligations and the role that each party serves. 11. GOVERNMENT HOLIDAYS: Holidays observed by the Federal Government: New Year's Day - 1 January Martin Luther King's Birthday - Third Monday in January President's Day - Third Monday in February Memorial Day - Last Monday in May Independence Day - 4 July Labor Day - First Monday in September Columbus Day - Second Monday in October Veterans Day - 11 November Thanksgiving Day - 4th Thursday in November Cistmas Day - 25 December If a holiday falls on Sunday, the following Monday will be observed as the legal holiday. When a holiday falls on a Saturday, the preceding Friday is observed as a legal holiday by U.S. Government agencies. Also included would be any day specifically declared by the President of the United States of America as a national holiday. The applicable North American Industrial Classification System (NAICS) code for this procurement is 561730, with a business size standard of $7.5 million. This notice shall not be construed as a commitment by the Government to ultimately award a contract, nor does it restrict the Government to a particular acquisition approach. The U.S. Department of Veterans Affairs, National Cemetery Administration, anticipates the award of IDIQ Firm-Fixed Priced Requirements Contract. Scope: The contractor shall be responsible for providing complete grounds maintenance services and headstone raise & realign at Machias National Cemetery, and Overseen by Massachusetts National Cemetery. PRICE SCHEDULE: The Contractor shall furnish all labor, supervision, equipment, materials and supplies necessary to provide complete grounds maintenance services at the Maine Rural Initiative (Machias) National Cemetery located - 1802 Harrington Road, Jonesboro, ME 04648. POST AWARD CONFERENCE: Prior to commencement of work, contract awardee is required to make an appointment for a conference with the COR and/or Contracting Officer COR to assure that all parties understand all contractual obligations and the role that each party serves. SITE VISIT: Offerors or quoters are urged and expected to inspect all sites where services are to be performed and to satisfy themselves regarding all general and local conditions that may affect the cost of contract performance. In no event shall failure to inspect a one or all sites constitute grounds for a claim after contract award. A pre-bid site visit will be held on 01-23-2020. At National Cemetery Administration staff will not be available on site at any other time. If you plan to conduct a site visit / inspection of the Machias National Cemetery, YOU MUST CONTACT one of the following personnel to schedule arrangements: Mr. Richard Wallace Director, MASS NATL CEM PH: 508-563-7113,EXT. 103 EMAIL; Richard.Wallace1@va.gov Mr. Tim O Connor, COR & Foreman PH: 508-563-7113 EMAIL: Timothy.O'Connor3@va.gov The Machias National Cemetery is located at 1802 Harrington Road, Jonesboro, ME 04648. The Cemetery is composed of 3 developed acres. The Cemetery contains the remains of veterans, spouses and dependent children whose graves are identified by upright headstones and columbarium niche covers. Under this effort, the successful contractor shall be responsible for full management of the Cemetery operations and maintenance as described herein. The Contractor shall submit a detailed performance plan to indicate how the Contractor plans to meet the goals of the Cemetery (for example, performance schedule, interments, frequency of mowing, turf maintenance, irrigation system maintenance, weed eating, blade edging, trimming, plant and tree maintenance, etc.) to the COR and Director for approval. The Contractor will be responsible for: Providing all grounds maintenance and interment services including, but not limited to: maintenance of grounds, regular mowing, weed eating, blade edging, trimming, removal of leaves and debris, sweeping or blowing off roads and sidewalks, and trash removal. Services required include: Turf Maintenance: Proper turf fertilization & weed control, establishment of new turf on gravesites with sod. Trimming turf around all headstones to the recommended height. Irrigation system regular maintenance and operation; Plant and tree maintenance, to include mulch beds; Initial and replacement headstone setting and niche cover setting; Maintenance of gravesites headstones and re-establishment of turf; Headstone cleaning and raise and realignment maintenance; Sunken grave repair. Grave excavation and backfilling, interments, and disinterment (casketed and cremains) and re-establishment of turf; Spoils Removal Snow and ice removal. Placement of flags at gravesites for Memorial Day Services, set up of Avenue of Flags. Provide all tools (to include casket cart and lowering device), vehicles, sod etc. to perform the required duties. Provide a safe working environment for contractor, as well as, Cemetery staff. Shall reference back to and follow the NCA National Sine Standards and a copy will be provided by COR. All services described in the Work Statement, including technical specifications, schedules, addenda, clauses, terms and conditions of the contract shall form the complete scope of work. The period of performance is from date of award tough September 30, 2020, with four (4) one-year renewal options. Note Since this is a new cemetery and it is currently under construction, there is an anticipated need for the services in this SOW for some time in the fall of 2019. However, this is subject to change based on the construction and any other unforeseen circumstances. B.2 PRICE SCHEDULE Machias National Cemetery Base Year Period: From Date of Award tough September 30, 2020 CLIN Description Est. Qty Unit Unit Cost Total Cost grounds maintenance services 0001 General, on-going and recurring cemetery Grounds Maintenance Services to include the following: Weekly mowing & removal of debris /grass clippings. Weekly trimming of headstones, trees, curbs and fence lines and around any other structures required. Sweeping and/or blowing-off of roads, driveways, parking areas and walkways. Leaf Removal Including Fall Leaf Removal. Daily policing of cemetery grounds to include collection & removal of leaves, small branches & twigs, debris / trash, floral arrangements, and emptying trash receptacles. Spoils Removal Snow & Ice Removal to Include Roadways, Sidewalks, Building Entrances, Driveways & Parking Areas. Raising & Lowering of U.S. Flag for scheduled Funeral Services. Apply sod to all newly dug graves & reopeners Refill Sunken Graves Tree & Sub Pruning as required Maintain Irrigation system in an operable condition, including an annual startup of the system, proper adjustment of sprinkler heads and an annual winterization / shutdown of the system 12 MO $ _________ $ ___________ Interment Services 0002 Grave Excavation & Backfilling: Casketed remains (first interments / traditional). Includes transportation of the casketed remains and floral arrangements from the vehicle to the interment shelter then to the gravesite. Tagging floral arrangement with grave number and completion of "chain of custody" documents. 14 Ea. $ __________ $ ____________ 0003 Grave Excavation & Backfilling: Casketed remains (second interments / traditional). Includes transportation of the casketed remains and floral arrangements from the vehicle to the interment shelter then to the gravesite. Tagging floral arrangement with grave number and completion of "chain of custody" documents. 2 Ea. $ __________ $ ____________ 0004 Grave Excavation & Backfilling: Casketed remains (first interments / pre-placed crypts). Includes transportation of the casketed remains and floral arrangements from the vehicle to the interment shelter then to the gravesite. Tagging floral arrangement with grave number and completion of "chain of custody" documents. 40 Ea. $ __________ $ ____________ 0005 Grave Excavation & Backfilling: Casketed remains (second interments / pre-placed crypts). Includes transportation of the casketed remains and floral arrangements from the vehicle to the interment shelter then to the gravesite. Tagging floral arrangement with grave number and completion of "chain of custody" documents. 2 Ea. $ __________ $ ____________ 0006 Grave Excavation & Backfilling: In Ground Cremains (first interment). Includes transportation of the cremated remains and floral arrangements from the vehicle to the interment shelter then to the gravesite. Tagging floral arrangement with grave number and completion of "chain of custody" documents. 30 Ea. $ __________ $ ____________ 0007 Grave Excavation & Backfilling: In Ground Cremains (second interment). Includes transportation of the cremated remains and floral arrangements from the vehicle to the interment shelter then to the gravesite. Tagging floral arrangement with grave number and completion of "chain of custody" documents. 2 Ea. $ __________ $ ____________ 0008 Columbarium (first interment). Niche removal, placement of urn and niche reinstall. Includes transportation of the cremated remains and floral arrangements from the vehicle to the interment shelter then to the columbarium. Tagging floral arrangement with grave number and completion of "chain of custody" documents. 30 Ea. $ __________ $ ____________ 0009 Columbarium (second interment) Niche removal, placement of urn and niche reinstall. Includes transportation of the cremated remains and floral arrangements from the vehicle to the interment shelter then to the columbarium. Tagging floral arrangement with grave number and completion of "chain of custody" documents. 2 Ea. $ __________ $ ____________ 0010 Interment shelter - daily set-up, take down and cleaning, snow removal, including complete cleaning of shelter (interior and exterior). Cleaning of shelters as required between committal services daily. Pest control as required. 135 Ea. $ __________ $ ____________ Headstone Maintenance 0011 Clean Upright Headstones before Memorial Day & Veterans Day 135 Ea. $ __________ $ ____________ 0012 Set & Align New-Initial and New-Replacement Upright Headstones 90 Ea. $ __________ $ ____________ 0013 Remove, Break-up & Dispose of Unusable / Damaged / Replacement Upright Headstones 5 Ea. $ __________ $ ____________ 0014 Raise, Realign, Reset, Backfill & Clean existing standard Upright Headstones. N/A Ea. $ __________ $ ____________ 0015 Bump & Run: Realign headstones that have shifted out of alignment. N/A Ea. $ __________ $ ____________ 0016 Unloading of Headstones 90 Ea. $ __________ $ ____________ Turf Fertilization & Weed Control 0017 Turf Application #1 Turf Application #1 (October 1st 5th) -- Post emergent broad leaf weed control to include dandelion, plantain, chickweed, clover & other common broadleaf weeds. Applied in liquid form to the entire turf acreage using an appropriate broadleaf herbicide. 1 Job $__________ $___________ 0018 Turf Application #2 (October 10th-15th) Granular turf fertilization using a fertilizer with a 25-5-10 NPK ratio with a minimum 50% slow release SCU (sulfur coated urea). Fertilizer will be applied to the entire turf acreage at a rate of 5 lbs. of total fertilizer per 1000 sq. ft. 1 Job $__________ $___________ 0019 Turf Application #3 (Applied in spring at optimum time for pre-emergent crabgrass / weed grass control) - Pre-emergent control for annual weed grasses such as crabgrass, goose grass and barnyard grass and post emergent control of broadleaf weeds such as dandelion, clover, plantain & spurge applied in liquid form. 1 Job $__________ $___________ 0020 Turf Application #4 (Applied approximately 4-5 weeks after application #3) Second Post emergent control for crabgrass / weed grasses and broadleaf weeds applied in liquid form to entire turf acreage. 1 Job $__________ $___________ 0021 Turf Application #5 (June 1st - 5th) Granular turf fertilization using a fertilizer with a 25-5-10 NPK ratio with a minimum 50% slow release SCU (sulfur coated urea). Fertilizer will be applied to the entire turf acreage at a rate of 4 lbs. of total fertilizer per 1000 sq. ft. 1 Job $__________ $___________ 0022 Turf Application #6 (August 5th 10th) - This application will be a treatment for the post emergent control of crabgrass and other weed grasses and yellow / purple nut sedge (sedge grasses) applied in liquid form. 1 Job $__________ $__________ 0023 Turf Application #7 (September 1st-5th) Granular turf fertilization using a fertilizer with a 25-5-10 NPK ratio with a minimum 50% slow release SCU (sulfur coated urea). Fertilizer will be applied to the entire turf acreage at a rate of 4 lbs. of total fertilizer per 1000 sq. ft. 1 Job $__________ $___________ aeration, Over-seeding & SEEDING OF NEW OR REFILLED GRAVES 0024 Aerate Cemetery (September) / Done in conjunction with turf application #7 1 Job $ __________ $ ____________ 0025 Over-seed Entire Cemetery (September) / Done in conjunction with turf application #8 1 Job $ __________ $ ____________ Tree, Sub & Planting Bed Maintenance 0026 Pre-Emergent Weed Application in Planting Beds & Tree Rings 1 Job $ __________ $ ____________ 0027 Edge & Mulch All Cemetery Planting Beds & Tree Rings - 1 Job $ __________ $ ____________ Memorial / Veterans Day Ceremonies 0028 Support Services for Memorial Day, Veteran s Day, Wreaths Across America, and other weekend special events as needed. Manpower and equipment for high priority events and services at the cemetery. Includes flag placement. 3 Job $ __________ $ ____________ 0029 Support Services for weekend or holiday burials as per NCA s Standardized Burial Schedule for Federal Holidays, as required. This includes Active Duty KIA interments scheduled on a weekend. 2 Ea. $ __________ $ ____________ On-Call / Emergency Storm Damage & Stump Removal 0030 Hourly Rate for On-call / emergency storm damage cleanup & stump removal services (See Section A.6) 50 Hr. $ __________ $ ____________ BASE YEAR Total Estimated Cost: $ ____________ Machias National Cemetery Option Year I: October 1, 2020 tough September 30, 2021 CLIN Description Est. Qty Unit Unit Cost Total Cost grounds maintenance services 0101 General, on-going and recurring cemetery Grounds Maintenance Services to include the following: Weekly mowing & removal of debris /grass clippings. Weekly trimming of headstones, trees, curbs and fence lines and around any other structures required. Sweeping and/or blowing-off of roads, driveways, parking areas and walkways. Leaf Removal Including Fall Leaf Removal. Daily policing of cemetery grounds to include collection & removal of leaves, small branches & twigs, debris / trash, floral arrangements, and emptying trash receptacles. Spoils Removal Snow & Ice Removal to Include Roadways, Sidewalks, Building Entrances, Driveways & Parking Areas. Raising & Lowering of U.S. Flag for scheduled Funeral Services. Apply sod to all newly dug graves & reopeners Refill Sunken Graves Tree & Sub Pruning as required Maintain Irrigation system in an operable condition, including an annual startup of the system, proper adjustment of sprinkler heads and an annual winterization / shutdown of the system 12 MO $ _________ $ ___________ Interment Services 0102 Grave Excavation & Backfilling: Casketed remains (first interments / traditional). Includes transportation of the casketed remains and floral arrangements from the vehicle to the interment shelter then to the gravesite. Tagging floral arrangement with grave number and completion of "chain of custody" documents. 14 Ea. $ __________ $ ____________ 0103 Grave Excavation & Backfilling: Casketed remains (second interments / traditional). Includes transportation of the casketed remains and floral arrangements from the vehicle to the interment shelter then to the gravesite. Tagging floral arrangement with grave number and completion of "chain of custody" documents. 2 Ea. $ __________ $ ____________ 0104 Grave Excavation & Backfilling: Casketed remains (first interments / pre-placed crypts). Includes transportation of the casketed remains and floral arrangements from the vehicle to the interment shelter then to the gravesite. Tagging floral arrangement with grave number and completion of "chain of custody" documents. 40 Ea. $ __________ $ ____________ 0105 Grave Excavation & Backfilling: Casketed remains (second interments / pre-placed crypts). Includes transportation of the casketed remains and floral arrangements from the vehicle to the interment shelter then to the gravesite. Tagging floral arrangement with grave number and completion of "chain of custody" documents. 2 Ea. $ __________ $ ____________ 0106 Grave Excavation & Backfilling: In Ground Cremains (first interment). Includes transportation of the cremated remains and floral arrangements from the vehicle to the interment shelter then to the gravesite. Tagging floral arrangement with grave number and completion of "chain of custody" documents. 30 Ea. $ __________ $ ____________ 0107 Grave Excavation & Backfilling: In Ground Cremains (second interment). Includes transportation of the cremated remains and floral arrangements from the vehicle to the interment shelter then to the gravesite. Tagging floral arrangement with grave number and completion of "chain of custody" documents. 2 Ea. $ __________ $ ____________ 0108 Columbarium (first interment). Niche removal, placement of urn and niche reinstall. Includes transportation of the cremated remains and floral arrangements from the vehicle to the interment shelter then to the columbarium. Tagging floral arrangement with grave number and completion of "chain of custody" documents. 30 Ea. $ __________ $ ____________ 0109 Columbarium (second interment) Niche removal, placement of urn and niche reinstall. Includes transportation of the cremated remains and floral arrangements from the vehicle to the interment shelter then to the columbarium. Tagging floral arrangement with grave number and completion of "chain of custody" documents. 2 Ea. $ __________ $ ____________ 0110 Interment shelter - daily set-up, take down and cleaning, snow removal, including complete cleaning of shelter (interior and exterior). Cleaning of shelters as required between committal services daily. Pest control as required. 135 Ea. $ __________ $ ____________ Headstone Maintenance 0111 Clean Upright Headstones before Memorial Day & Veterans Day 250 Ea. $ __________ $ ____________ 0112 Set & Align New-Initial and New-Replacement Upright Headstones 90 Ea. $ __________ $ ____________ 0113 Remove, Break-up & Dispose of Unusable / Damaged / Replacement Upright Headstones 5 Ea. $ __________ $ ____________ 0114 Raise, Realign, Reset, Backfill & Clean existing standard Upright Headstones. N/A Ea. $ __________ $ ____________ 0115 Bump & Run: Realign headstones that have shifted out of alignment. N/A Ea. $ __________ $ ____________ 0116 Unloading of Headstones 90 Ea. $ __________ $ ____________ Turf Fertilization & Weed Control 0117 Turf Application #1 Turf Application #1 (October 1st 5th) -- Post emergent broad leaf weed control to include dandelion, plantain, chickweed, clover & other common broadleaf weeds. Applied in liquid form to the entire turf acreage using an appropriate broadleaf herbicide. 1 Job $__________ $___________ 0118 Turf Application #2 (October 10th-15th) Granular turf fertilization using a fertilizer with a 25-5-10 NPK ratio with a minimum 50% slow release SCU (sulfur coated urea). Fertilizer will be applied to the entire turf acreage at a rate of 5 lbs. of total fertilizer per 1000 sq. ft. 1 Job $__________ $___________ 0119 Turf Application #3 (Applied in spring at optimum time for pre-emergent crabgrass / weed grass control) - Pre-emergent control for annual weed grasses such as crabgrass, goose grass and barnyard grass and post emergent control of broadleaf weeds such as dandelion, clover, plantain & spurge applied in liquid form. 1 Job $__________ $___________ 0120 Turf Application #4 (Applied approximately 4-5 weeks after application #3) Second Post emergent control for crabgrass / weed grasses and broadleaf weeds applied in liquid form to entire turf acreage. 1 Job $__________ $___________ 0121 Turf Application #5 (June 1st - 5th) Granular turf fertilization using a fertilizer with a 25-5-10 NPK ratio with a minimum 50% slow release SCU (sulfur coated urea). Fertilizer will be applied to the entire turf acreage at a rate of 4 lbs. of total fertilizer per 1000 sq. ft. 1 Job $__________ $___________ 0122 Turf Application #6 (August 5th 10th) - This application will be a treatment for the post emergent control of crabgrass and other weed grasses and yellow / purple nut sedge (sedge grasses) applied in liquid form. 1 Job $__________ $__________ 0123 Turf Application #7 (September 1st-5th) Granular turf fertilization using a fertilizer with a 25-5-10 NPK ratio with a minimum 50% slow release SCU (sulfur coated urea). Fertilizer will be applied to the entire turf acreage at a rate of 4 lbs. of total fertilizer per 1000 sq. ft. 1 Job $__________ $___________ aeration, Over-seeding & SEEDING OF NEW OR REFILLED GRAVES 0124 Aerate Cemetery (September) / Done in conjunction with turf application #7 1 Job $ __________ $ ____________ 0125 Over-seed Entire Cemetery (September) / Done in conjunction with turf application #8 1 Job $ __________ $ ____________ Tree, Sub & Planting Bed Maintenance 0126 Pre-Emergent Weed Application in Planting Beds & Tree Rings 1 Job $ __________ $ ____________ 0127 Edge & Mulch All Cemetery Planting Beds & Tree Rings - 1 Job $ __________ $ ____________ Memorial / Veterans Day Ceremonies 0128 Support Services for Memorial Day, Veteran s Day, Wreaths Across America, and other weekend special events as needed. Manpower and equipment for high priority events and services at the cemetery. Includes flag placement. 1 Job $ __________ $ ____________ 0129 Support Services for weekend or holiday burials as per NCA s Standardized Burial Schedule for Federal Holidays, as required. This includes Active Duty KIA interments scheduled on a weekend. 1 Job $ __________ $ ____________ On-Call / Emergency Storm Damage & Stump Removal 0130 Hourly Rate for On-call / emergency storm damage cleanup & stump removal services (See Section A.6) 50 Hr. $ __________ $ ____________ OPTION YEAR I Total Estimated Cost: $ ____________ Machias National Cemetery Option Year II: October 1, 2021 tough September 30, 2022 CLIN Description Est. Qty Unit Unit Cost Total Cost grounds maintenance services 0201 General, on-going and recurring cemetery Grounds Maintenance Services to include the following: Weekly mowing & removal of debris /grass clippings. Weekly trimming of headstones, trees, curbs and fence lines and around any other structures required. Sweeping and/or blowing-off of roads, driveways, parking areas and walkways. Leaf Removal Including Fall Leaf Removal. Daily policing of cemetery grounds to include collection & removal of leaves, small branches & twigs, debris / trash, floral arrangements, and emptying trash receptacles. Spoils Removal Snow & Ice Removal to Include Roadways, Sidewalks, Building Entrances, Driveways & Parking Areas. Raising & Lowering of U.S. Flag for scheduled Funeral Services. Apply sod to all newly dug graves & reopeners Refill Sunken Graves Tree & Sub Pruning as required Maintain Irrigation system in an operable condition, including an annual startup of the system, proper adjustment of sprinkler heads and an annual winterization / shutdown of the system 12 MO $ _________ $ ___________ Interment Services 0202 Grave Excavation & Backfilling: Casketed remains (first interments / traditional). Includes transportation of the casketed remains and floral arrangements from the vehicle to the interment shelter then to the gravesite. Tagging floral arrangement with grave number and completion of "chain of custody" documents. 10 Ea. $ __________ $ ____________ 0203 Grave Excavation & Backfilling: Casketed remains (second interments / traditional). Includes transportation of the casketed remains and floral arrangements from the vehicle to the interment shelter then to the gravesite. Tagging floral arrangement with grave number and completion of "chain of custody" documents. 2 Ea. $ __________ $ ____________ 0204 Grave Excavation & Backfilling: Casketed remains (first interments / pre-placed crypts). Includes transportation of the casketed remains and floral arrangements from the vehicle to the interment shelter then to the gravesite. Tagging floral arrangement with grave number and completion of "chain of custody" documents. 40 Ea. $ __________ $ ____________ 0205 Grave Excavation & Backfilling: Casketed remains (second interments / pre-placed crypts). Includes transportation of the casketed remains and floral arrangements from the vehicle to the interment shelter then to the gravesite. Tagging floral arrangement with grave number and completion of "chain of custody" documents. 2 Ea. $ __________ $ ____________ 0206 Grave Excavation & Backfilling: In Ground Cremains (first interment). Includes transportation of the cremated remains and floral arrangements from the vehicle to the interment shelter then to the gravesite. Tagging floral arrangement with grave number and completion of "chain of custody" documents. 30 Ea. $ __________ $ ____________ 0207 Grave Excavation & Backfilling: In Ground Cremains (second interment). Includes transportation of the cremated remains and floral arrangements from the vehicle to the interment shelter then to the gravesite. Tagging floral arrangement with grave number and completion of "chain of custody" documents. 2 Ea. $ __________ $ ____________ 0208 Columbarium (first interment). Niche removal, placement of urn and niche reinstall. Includes transportation of the cremated remains and floral arrangements from the vehicle to the interment shelter then to the columbarium. Tagging floral arrangement with grave number and completion of "chain of custody" documents. 35 Ea. $ __________ $ ____________ 0209 Columbarium (second interment) Niche removal, placement of urn and niche reinstall. Includes transportation of the cremated remains and floral arrangements from the vehicle to the interment shelter then to the columbarium. Tagging floral arrangement with grave number and completion of "chain of custody" documents. 5 Ea. $ __________ $ ____________ 0210 Interment shelter - daily set-up, take down and cleaning, snow removal, including complete cleaning of shelter (interior and exterior). Cleaning of shelters as required between committal services daily. Pest control as required. 130 Ea. $ __________ $ ____________ Headstone Maintenance 0211 Clean Upright Headstones before Memorial Day & Veterans Day 350 Ea. $ __________ $ ____________ 0212 Set & Align New-Initial and New-Replacement Upright Headstones 90 Ea. $ __________ $ ____________ 0213 Remove, Break-up & Dispose of Unusable / Damaged / Replacement Upright Headstones 5 Ea. $ __________ $ ____________ 0214 Raise, Realign, Reset, Backfill & Clean existing standard Upright Headstones. N/A Ea. $ __________ $ ____________ 0215 Bump & Run: Realign headstones that have shifted out of alignment. 350 Ea. $ __________ $ ____________ 0216 Unloading of Headstones 90 Ea. $ __________ $ ____________ Turf Fertilization & Weed Control 0217 Turf Application #1 Turf Application #1 (October 1st 5th) -- Post emergent broad leaf weed control to include dandelion, plantain, chickweed, clover & other common broadleaf weeds. Applied in liquid form to the entire turf acreage using an appropriate broadleaf herbicide. 1 Job $__________ $___________ 0218 Turf Application #2 (October 10th-15th) Granular turf fertilization using a fertilizer with a 25-5-10 NPK ratio with a minimum 50% slow release SCU (sulfur coated urea). Fertilizer will be applied to the entire turf acreage at a rate of 5 lbs. of total fertilizer per 1000 sq. ft. 1 Job $__________ $___________ 0219 Turf Application #3 (Applied in spring at optimum time for pre-emergent crabgrass / weed grass control) - Pre-emergent control for annual weed grasses such as crabgrass, goose grass and barnyard grass and post emergent control of broadleaf weeds such as dandelion, clover, plantain & spurge applied in liquid form. 1 Job $__________ $___________ 0220 Turf Application #4 (Applied approximately 4-5 weeks after application #3) Second Post emergent control for crabgrass / weed grasses and broadleaf weeds applied in liquid form to entire turf acreage. 1 Job $__________ $___________ 0221 Turf Application #5 (June 1st - 5th) Granular turf fertilization using a fertilizer with a 25-5-10 NPK ratio with a minimum 50% slow release SCU (sulfur coated urea). Fertilizer will be applied to the entire turf acreage at a rate of 4 lbs. of total fertilizer per 1000 sq. ft. 1 Job $__________ $___________ 0222 Turf Application #6 (August 5th 10th) - This application will be a treatment for the post emergent control of crabgrass and other weed grasses and yellow / purple nut sedge (sedge grasses) applied in liquid form. 1 Job $__________ $__________ 0223 Turf Application #7 (September 1st-5th) Granular turf fertilization using a fertilizer with a 25-5-10 NPK ratio with a minimum 50% slow release SCU (sulfur coated urea). Fertilizer will be applied to the entire turf acreage at a rate of 4 lbs. of total fertilizer per 1000 sq. ft. 1 Job $__________ $___________ aeration, Over-seeding & SEEDING OF NEW OR REFILLED GRAVES 0224 Aerate Cemetery (September) / Done in conjunction with turf application #7 1 Job $ __________ $ ____________ 0225 Over-seed Entire Cemetery (September) / Done in conjunction with turf application #8 1 Job $ __________ $ ____________ Tree, Sub & Planting Bed Maintenance 0226 Pre-Emergent Weed Application in Planting Beds & Tree Rings 1 Job $ __________ $ ____________ 0227 Edge & Mulch All Cemetery Planting Beds & Tree Rings - 1 Job $ __________ $ ____________ Memorial / Veterans Day Ceremonies 0228 Support Services for Memorial Day, Veteran s Day, Wreaths Across America, and other weekend special events as needed. Manpower and equipment for high priority events and services at the cemetery. Includes flag placement. 1 Job $ __________ $ ____________ 0229 Support Services for weekend or holiday burials as per NCA s Standardized Burial Schedule for Federal Holidays, as required. This includes Active Duty KIA interments scheduled on a weekend. 1 Job $ __________ $ ____________ On-Call / Emergency Storm Damage & Stump Removal 0230 Hourly Rate for On-call / emergency storm damage cleanup & stump removal services (See Section A.6) 50 Hr. $ __________ $ ____________ OPTION YEAR II Total Estimated Cost: $ ____________ Machias National Cemetery Option Year III: October 1, 2022 tough September 30, 2023 CLIN Description Est. Qty Unit Unit Cost Total Cost grounds maintenance services 0301 General, on-going and recurring cemetery Grounds Maintenance Services to include the following: Weekly mowing & removal of debris /grass clippings. Weekly trimming of headstones, trees, curbs and fence lines and around any other structures required. Sweeping and/or blowing-off of roads, driveways, parking areas and walkways. Leaf Removal Including Fall Leaf Removal. Daily policing of cemetery grounds to include collection & removal of leaves, small branches & twigs, debris / trash, floral arrangements, and emptying trash receptacles. Spoils Removal Snow & Ice Removal to Include Roadways, Sidewalks, Building Entrances, Driveways & Parking Areas. Raising & Lowering of U.S. Flag for scheduled Funeral Services. Apply sod to all newly dug graves & reopeners Refill Sunken Graves Tree & Sub Pruning as required Maintain Irrigation system in an operable condition, including an annual startup of the system, proper adjustment of sprinkler heads and an annual winterization / shutdown of the system 12 MO $ _________ $ ___________ Interment Services 0302 Grave Excavation & Backfilling: Casketed remains (first interments / traditional). Includes transportation of the casketed remains and floral arrangements from the vehicle to the interment shelter then to the gravesite. Tagging floral arrangement with grave number and completion of "chain of custody" documents. 10 Ea. $ __________ $ ____________ 0303 Grave Excavation & Backfilling: Casketed remains (second interments / traditional). Includes transportation of the casketed remains and floral arrangements from the vehicle to the interment shelter then to the gravesite. Tagging floral arrangement with grave number and completion of "chain of custody" documents. 5 Ea. $ __________ $ ____________ 0304 Grave Excavation & Backfilling: Casketed remains (first interments / pre-placed crypts). Includes transportation of the casketed remains and floral arrangements from the vehicle to the interment shelter then to the gravesite. Tagging floral arrangement with grave number and completion of "chain of custody" documents. 40 Ea. $ __________ $ ____________ 0305 Grave Excavation & Backfilling: Casketed remains (second interments / pre-placed crypts). Includes transportation of the casketed remains and floral arrangements from the vehicle to the interment shelter then to the gravesite. Tagging floral arrangement with grave number and completion of "chain of custody" documents. 5 Ea. $ __________ $ ____________ 0306 Grave Excavation & Backfilling: In Ground Cremains (first interment). Includes transportation of the cremated remains and floral arrangements from the vehicle to the interment shelter then to the gravesite. Tagging floral arrangement with grave number and completion of "chain of custody" documents. 30 Ea. $ __________ $ ____________ 0307 Grave Excavation & Backfilling: In Ground Cremains (second interment). Includes transportation of the cremated remains and floral arrangements from the vehicle to the interment shelter then to the gravesite. Tagging floral arrangement with grave number and completion of "chain of custody" documents. 5 Ea. $ __________ $ ____________ 0308 Columbarium (first interment). Niche removal, placement of urn and niche reinstall. Includes transportation of the cremated remains and floral arrangements from the vehicle to the interment shelter then to the columbarium. Tagging floral arrangement with grave number and completion of "chain of custody" documents. 30 Ea. $ __________ $ ____________ 0309 Columbarium (second interment) Niche removal, placement of urn and niche reinstall. Includes transportation of the cremated remains and floral arrangements from the vehicle to the interment shelter then to the columbarium. Tagging floral arrangement with grave number and completion of "chain of custody" documents. 5 Ea. $ __________ $ ____________ 0310 Interment shelter - daily set-up, take down and cleaning, snow removal, including complete cleaning of shelter (interior and exterior). Cleaning of shelters as required between committal services daily. Pest control as required. 130 Ea. $ __________ $ ____________ Headstone Maintenance 0311 Clean Upright Headstones before Memorial Day & Veterans Day 450 Ea. $ __________ $ ____________ 0312 Set & Align New-Initial and New-Replacement Upright Headstones 90 Ea. $ __________ $ ____________ 0313 Remove, Break-up & Dispose of Unusable / Damaged / Replacement Upright Headstones 5 Ea. $ __________ $ ____________ 0314 Raise, Realign, Reset, Backfill & Clean existing standard Upright Headstones. N/A Ea. $ __________ $ ____________ 0315 Bump & Run: Realign headstones that have shifted out of alignment. 450 Ea. $ __________ $ ____________ 0316 Unloading of Headstones 90 Ea. $ __________ $ ____________ Turf Fertilization & Weed Control 0317 Turf Application #1 Turf Application #1 (October 1st 5th) -- Post emergent broad leaf weed control to include dandelion, plantain, chickweed, clover & other common broadleaf weeds. Applied in liquid form to the entire turf acreage using an appropriate broadleaf herbicide. 1 Job $__________ $___________ 0318 Turf Application #2 (October 10th-15th) Granular turf fertilization using a fertilizer with a 25-5-10 NPK ratio with a minimum 50% slow release SCU (sulfur coated urea). Fertilizer will be applied to the entire turf acreage at a rate of 5 lbs. of total fertilizer per 1000 sq. ft. 1 Job $__________ $___________ 0319 Turf Application #3 (Applied in spring at optimum time for pre-emergent crabgrass / weed grass control) - Pre-emergent control for annual weed grasses such as crabgrass, goose grass and barnyard grass and post emergent control of broadleaf weeds such as dandelion, clover, plantain & spurge applied in liquid form. 1 Job $__________ $___________ 0320 Turf Application #4 (Applied approximately 4-5 weeks after application #3) Second Post emergent control for crabgrass / weed grasses and broadleaf weeds applied in liquid form to entire turf acreage. 1 Job $__________ $___________ 0321 Turf Application #5 (June 1st - 5th) Granular turf fertilization using a fertilizer with a 25-5-10 NPK ratio with a minimum 50% slow release SCU (sulfur coated urea). Fertilizer will be applied to the entire turf acreage at a rate of 4 lbs. of total fertilizer per 1000 sq. ft. 1 Job $__________ $___________ 0322 Turf Application #6 (August 5th 10th) - This application will be a treatment for the post emergent control of crabgrass and other weed grasses and yellow / purple nut sedge (sedge grasses) applied in liquid form. 1 Job $__________ $__________ 0323 Turf Application #7 (September 1st-5th) Granular turf fertilization using a fertilizer with a 25-5-10 NPK ratio with a minimum 50% slow release SCU (sulfur coated urea). Fertilizer will be applied to the entire turf acreage at a rate of 4 lbs. of total fertilizer per 1000 sq. ft. 1 Job $__________ $___________ aeration, Over-seeding & SEEDING OF NEW OR REFILLED GRAVES 0324 Aerate Cemetery (September) / Done in conjunction with turf application #7 1 Job $ __________ $ ____________ 0325 Over-seed Entire Cemetery (September) / Done in conjunction with turf application #8 1 Job $ __________ $ ____________ Tree, Sub & Planting Bed Maintenance 0326 Pre-Emergent Weed Application in Planting Beds & Tree Rings 1 Job $ __________ $ ____________ 0327 Edge & Mulch All Cemetery Planting Beds & Tree Rings - 1 Job $ __________ $ ____________ Memorial Day / Veterans Day Ceremonies 0328 Support Services for Memorial Day, Veteran s Day, Wreaths Across America, and other weekend special events as needed. Manpower and equipment for high priority events and services at the cemetery. Includes flag placement. 1 Job $ __________ $ ____________ 0329 Support Services for weekend or holiday burials as per NCA s Standardized Burial Schedule for Federal Holidays, as required. This includes Active Duty KIA interments scheduled on a weekend. 1 Job $ __________ $ ____________ On-Call / Emergency Storm Damage & Stump Removal 0330 Hourly Rate for On-call / emergency storm damage cleanup & stump removal services (See Section A.6) 50 Hr. $ __________ $ ____________ OPTION YEAR III Total Estimated Cost: $ ____________ Machias National Cemetery Option Year IV: October 1, 2023 tough September 30, 2024 CLIN Description Est. Qty Unit Unit Cost Total Cost grounds maintenance services 0401 General, on-going and recurring cemetery Grounds Maintenance Services to include the following: Weekly mowing & removal of debris /grass clippings. Weekly trimming of headstones, trees, curbs and fence lines and around any other structures required. Sweeping and/or blowing-off of roads, driveways, parking areas and walkways. Leaf Removal Including Fall Leaf Removal. Daily policing of cemetery grounds to include collection & removal of leaves, small branches & twigs, debris / trash, floral arrangements, and emptying trash receptacles. Spoils Removal Snow & Ice Removal to Include Roadways, Sidewalks, Building Entrances, Driveways & Parking Areas. Raising & Lowering of U.S. Flag for scheduled Funeral Services. Apply sod to all newly dug graves & reopeners Refill Sunken Graves Tree & Sub Pruning as required Maintain Irrigation system in an operable condition, including an annual startup of the system, proper adjustment of sprinkler heads and an annual winterization / shutdown of the system 12 MO $ _________ $ ___________ Interment Services 0402 Grave Excavation & Backfilling: Casketed remains (first interments / traditional). Includes transportation of the casketed remains and floral arrangements from the vehicle to the interment shelter then to the gravesite. Tagging floral arrangement with grave number and completion of "chain of custody" documents. 14 Ea. $ __________ $ ____________ 0403 Grave Excavation & Backfilling: Casketed remains (second interments / traditional). Includes transportation of the casketed remains and floral arrangements from the vehicle to the interment shelter then to the gravesite. Tagging floral arrangement with grave number and completion of "chain of custody" documents. 5 Ea. $ __________ $ ____________ 0404 Grave Excavation & Backfilling: Casketed remains (first interments / pre-placed crypts). Includes transportation of the casketed remains and floral arrangements from the vehicle to the interment shelter then to the gravesite. Tagging floral arrangement with grave number and completion of "chain of custody" documents. 40 Ea. $ __________ $ ____________ 0405 Grave Excavation & Backfilling: Casketed remains (second interments / pre-placed crypts). Includes transportation of the casketed remains and floral arrangements from the vehicle to the interment shelter then to the gravesite. Tagging floral arrangement with grave number and completion of "chain of custody" documents. 5 Ea. $ __________ $ ____________ 0406 Grave Excavation & Backfilling: In Ground Cremains (first interment). Includes transportation of the cremated remains and floral arrangements from the vehicle to the interment shelter then to the gravesite. Tagging floral arrangement with grave number and completion of "chain of custody" documents. 30 Ea. $ __________ $ ____________ 0407 Grave Excavation & Backfilling: In Ground Cremains (second interment). Includes transportation of the cremated remains and floral arrangements from the vehicle to the interment shelter then to the gravesite. Tagging floral arrangement with grave number and completion of "chain of custody" documents. 5 Ea. $ __________ $ ____________ 0408 Columbarium (first interment). Niche removal, placement of urn and niche reinstall. Includes transportation of the cremated remains and floral arrangements from the vehicle to the interment shelter then to the columbarium. Tagging floral arrangement with grave number and completion of "chain of custody" documents. 30 Ea. $ __________ $ ____________ 0409 Columbarium (second interment) Niche removal, placement of urn and niche reinstall. Includes transportation of the cremated remains and floral arrangements from the vehicle to the interment shelter then to the columbarium. Tagging floral arrangement with grave number and completion of "chain of custody" documents. 5 Ea. $ __________ $ ____________ 0410 Interment shelter - daily set-up, take down and cleaning, snow removal, including complete cleaning of shelter (interior and exterior). Cleaning of shelters as required between committal services daily. Pest control as required. 125 Ea. $ __________ $ ____________ Headstone Maintenance 0411 Clean Upright Headstones before Memorial Day & Veterans Day 550 Ea. $ __________ $ ____________ 0412 Set & Align New-Initial and New-Replacement Upright Headstones 90 Ea. $ __________ $ ____________ 0413 Remove, Break-up & Dispose of Unusable / Damaged / Replacement Upright Headstones 5 Ea. $ __________ $ ____________ 0414 Raise, Realign, Reset, Backfill & Clean existing standard Upright Headstones. 100 Ea. $ __________ $ ____________ 0415 Bump & Run: Realign headstones that have shifted out of alignment. 450 Ea. $ __________ $ ____________ 0416 Unloading of Headstones 90 Ea. $ __________ $ ____________ Turf Fertilization & Weed Control 0417 Turf Application #1 Turf Application #1 (October 1st 5th) -- Post emergent broad leaf weed control to include dandelion, plantain, chickweed, clover & other common broadleaf weeds. Applied in liquid form to the entire turf acreage using an appropriate broadleaf herbicide. 1 Job $__________ $___________ 0418 Turf Application #2 (October 10th-15th) Granular turf fertilization using a fertilizer with a 25-5-10 NPK ratio with a minimum 50% slow release SCU (sulfur coated urea). Fertilizer will be applied to the entire turf acreage at a rate of 5 lbs. of total fertilizer per 1000 sq. ft. 1 Job $__________ $___________ 0419 Turf Application #3 (Applied in spring at optimum time for pre-emergent crabgrass / weed grass control) - Pre-emergent control for annual weed grasses such as crabgrass, goose grass and barnyard grass and post emergent control of broadleaf weeds such as dandelion, clover, plantain & spurge applied in liquid form. 1 Job $__________ $___________ 0420 Turf Application #4 (Applied approximately 4-5 weeks after application #3) Second Post emergent control for crabgrass / weed grasses and broadleaf weeds applied in liquid form to entire turf acreage. 1 Job $__________ $___________ 0421 Turf Application #5 (June 1st - 5th) Granular turf fertilization using a fertilizer with a 25-5-10 NPK ratio with a minimum 50% slow release SCU (sulfur coated urea). Fertilizer will be applied to the entire turf acreage at a rate of 4 lbs. of total fertilizer per 1000 sq. ft. 1 Job $__________ $___________ 0422 Turf Application #6 (August 5th 10th) - This application will be a treatment for the post emergent control of crabgrass and other weed grasses and yellow / purple nut sedge (sedge grasses) applied in liquid form. 1 Job $__________ $__________ 0423 Turf Application #7 (September 1st-5th) Granular turf fertilization using a fertilizer with a 25-5-10 NPK ratio with a minimum 50% slow release SCU (sulfur coated urea). Fertilizer will be applied to the entire turf acreage at a rate of 4 lbs. of total fertilizer per 1000 sq. ft. 1 Job $__________ $___________ aeration, Over-seeding & SEEDING OF NEW OR REFILLED GRAVES 0424 Aerate Cemetery (September) / Done in conjunction with turf application #7 1 Job $ __________ $ ____________ 0425 Over-seed Entire Cemetery (September) / Done in conjunction with turf application #8 1 Job $ __________ $ ____________ Tree, Sub & Planting Bed Maintenance 0426 Pre-Emergent Weed Application in Planting Beds & Tree Rings 1 Job $ __________ $ ____________ 0427 Edge & Mulch All Cemetery Planting Beds & Tree Rings - 1 Job $ __________ $ ____________ Memorial Day / Veterans Day Ceremonies 0428 Support Services for Memorial Day, Veteran s Day, Wreaths Across America, and other weekend special events as needed. Manpower and equipment for high priority events and services at the cemetery. Includes flag placement. 1 Job $ __________ $ ____________ 0429 Support Services for weekend or holiday burials as per NCA s Standardized Burial Schedule for Federal Holidays, as required. This includes Active Duty KIA interments scheduled on a weekend. 1 Job $ __________ $ ____________ On-Call / Emergency Storm Damage & Stump Removal 0430 Hourly Rate for On-call / emergency storm damage cleanup & stump removal services (See Section A.6) 50 Hr. $ __________ $ ____________ OPTION YEAR III Total Estimated Cost: $ ____________ SUMMARY GRAND TOTAL BASE PERIOD: DATE OF AWARD 09-30-2020 $ _____________________________ OPTION YEARS ONE: 10-01-2020 09-30-2021 $ _____________________________ OPTION YEARS TWO: 10-01-2021 09-30-2022 $ _____________________________ OPTION YEARS THREE: 10-01-2022 09-30-2023 $ _____________________________ OPTION YEARS FOUR: 10-01-2023 09-30-2024 $ _____________________________ BASE PERIOD + ALL OPTION YEARS: $ _____________________________ (End of Price Schedule)
36C78620Q0059 Department of Veterans Affairs National Cemetery Administration
1/17/20, 5:31 PM