Worldwide BAS and HVAC Support Services IDIQ
This solicitation is a Request for Proposal (RFP) for an Indefinite Delivery Indefinite Quantity (IDIQ) contract to provide worldwide maintenance, repair, and small construction services for Building Automation Systems (BAS) and Heating, Ventilation, and Air Conditioning (HVAC) systems at U.S. Department of State overseas facilities. The Department of State is seeking experienced contractors to provide a wide range of services including HVAC equipment maintenance and repair, building automation system installation and calibration, energy conservation measures, and construction support. The contract will evaluate offerors' past performance and relevant experience, with proposals due by June 7, 2024 and questions due by May 10, 2024.
The IDIQ contract is set aside for small businesses under NAICS code 561210 "Facilities Support Services", with a $47M size standard. The contract will require a Top Secret Facility Clearance and will have a base period with up to four option years. The government intends to award one or more contracts with a maximum ordering value of $100,000,000. The place of performance is at U.S. Department of State overseas facilities, which include 170 Embassies, 125 Consulates, and over 20,000 commercial and residential properties.
19AQMM24R0094 Department of State Office of Acquisition Management
4/19/24, 6:52 PM Worldwide HVAC and BAS Support Services
Purpose:
The purpose of this Sources Sought (SS) Notice is to accomplish market research pursuant to Federal Acquisition Regulation Part 10, and to identify small businesses capable of and interested in performing the functions described herein. This is not a solicitation, nor is it a request for proposals,proposal abstracts, or quotations and does not commit the Government to issue a solicitation, make an award, or reimburse respondents for any costs associated with responding to this notice. The Government will treat each response submitted in confidence.
Background/Scope:
The mission of the U.S. Department of State (DOS) is to advance the interests of the American people, their safety and economic prosperity, by leading America’s foreign policy through diplomacy, advocacy, and assistance.
The United States Government (USG), Department of State (DOS), Bureau of Overseas Buildings Operations’ (OBO) mission is to provide safe, secure, and functional facilities for the conduct of U.S. diplomacy and the promotion of U.S. interests worldwide.
The Department of State’s overseas property portfolio is large and diverse not only in types of facilities but also with regards to ownership and operational responsibilities. Currently there are 170 Embassies, 125 Consulates and over 20,000 commercial and residential properties which are operated in support of the Foreign Service mission abroad. Properly managed operation and maintenance investments can extend the life of a facility well beyond a facility where the operation and maintenance investments have been ignored or minimally maintained.
The Program Support Division (PS), in the Office of Facility Management (FAC), in the Construction, Facility & Security Management Directorate (CFSM), at the Bureau of Overseas Buildings Operations (OBO), at the United States Department of State (OBO/CFSM/FAC/PS) is the requesting office for services under this contract. FAC/PS provides maintenance, repair, and replacement of Heating Ventillation and AIr Conditiong (HVAC) and related building control systems (BAS) at DOS overseas facilities. The intent of the requesting office is to establish one contract, serviced by a single vendor, that provides supplemental program services focused on achieving safe and reliable building mechanical (HVAC) and corresponding control systems (BAS).
The selected firm will provide facilities operational support services at OBO facilities abroad. Services are expected to cover a range of technical subjects and will be performed using a Task Order format. Task order assignments will range in scope and complexity.
The types of HVAC and BAS systems that the Contractor can expect to repair, replace, and maintain under this requirement, which may also include related minor construction, include but are not limited to the following:
1. Cooling Production Equipment and Systems
Cooling Production Equipment
Direct Expansion (DX) Systems / Variable Refrigerant Systems
Chilled-Water Systems
Cooling Towers
Geo-Thermal Systems
2. Heating Production Equipment
Furnaces and Air Heaters
Domestic Hot Water
Boilers
Heat Recovery Systems
District Heating
Solar Heating
Heat Pumps
3. Air-Handling Equipment and Systems
Air-Handling Equipment
Heat Transfer
Air Cleaning
Air Mixing
Fans
Duct Systems
4. Piping Equipment and Systems
Pumps
Heat Exchangers
Glycol Systemsl
5. Building Automation Systems and Compnenets
Work stations and terminals
Wiring, sensors, actuators, valves
Network devices (controllers, switches, etc.)
User interfaces, software, patches
Responses:
Responses are limited to those companies considered small business
under the following NAICS Code: 238220. Respondents are welcome to
submit other relevant and appropriate NAICS codes for consideration.
Please note that a decision not to submit a response to this SS will not
preclude a vendor from participating in any future solicitation.
The Department fo State intends to award an Indefinite Delivery Indefinite
Quantity (IDIQ) award to allow for task orders as needed.
• Making award to a small business(es) under this NAICS code will ensure a
list of contractors are familiar with DoS operations and programs, while
supporting small business goals. The base IDIQ contract will require a Top
Secret Facility Clearance. This will limit competition to U.S. offerors.
However, offerors may include regional non-U.S. or local companies as part
of their solution.
• Contract types (fixed-price, cost-reimbursement, labor-hour, and time and-
materials) for individual task orders and specific requirements will fall
under one or more of the contract types listed above depending on size and complexity of
the facilities.
• Joint Ventures, including mentor and protégé arrangements as defined by
the Small Business Administration, may participate in responding to this
notice.
Responses should be limited to 10 pages or less and be submitted as a
Microsoft Word Document or Portable Document Format (PDF). Font must
be Times New Roman, 12 point font, with margins of 1 inch all around. No
responses shall be accepted via US Mail or FAX.
Responses are being solicited from Small Business concerns. For all
responding small businesses, please identify the socioeconomic status if
any. SBA-sponsored "All Small Business Mentor-Protégé Program" are
welcome to respond as joint ventures also.
Firms should provide the following information:
- Contractor's statement of interest and capabilities statement.
- Relevant experience to include experience in performing efforts of similar
value, size, and scope within the last five years including contract number,
indication of whether your firm acted as a prime or subcontractor, contract
value, Government/Agency point of contact and current telephone
number, and a brief description of how the contract relates to the technical
requirements described herein.
The capability statement must include the following information:
a. Vendor name (formal business name) and address
b. Vendor CAGE Code
c. Vendor Unique Entity Identifier (UEI)
d. Primacy NAICS code(s) utilized by vendor
e. Vendor main point of contact (name, title, phone number, and email
address)
f. Vendor’s designated 8(a) category (ANC, NHO, standard 8(a), and/or
Tribal)
g. Additional small business set-aside categories utilized by the Vendor
h. Vendor’s bonding capability/threshold
i. Date Vendor graduates from the 8(a) program
j. The cognizant SBA district office for vendor
k. Current facility security clearance (with or without safeguarding) held by
vendor
IMPORTANT NOTES:
The following information should be addressed in detail with your submission:
1. Security Clearance Requirement.
In order to be eligible to perform under this requirement, the contractor must possess a Defense Security Service (DSS) Top Secret facility security clearance (FCL) with safeguarding capability, issued in accordance with the National Industrial Security Program Operating Manual (NISPOM), DoD 5220.22-M. Offerors must submit their appropriate Commercial and Government Entity (CAGE) Code, facility clearance and safeguarding level with their response to this notice.
Specifically designated personnel performing these services requiring access to classified information or to the Controlled Access Areas (CAAs) to perform these services must possess Top Secret personnel
security clearance issued by DSS.
2) Experience performing OCONUS/WORLDWIDE
Experience performing services at secured government facilities OCONUS/WORLDWIDE,
at Overseas United States facilities. Please be specify countries and continents in which you have expereince perofrmaning services. All licensing, permits, and foreign country operating logistics will be the
responsibility of the contractor.
RFI2023WORLDWIDEHVACANDBAS Department of State Office of Acquisition Management
3/30/23, 2:44 PM