Medical Record Review LLC

Medical Record Review LLC, a woman-owned and veteran-owned small business based in Naples, Florida, provides expert witness services and life care planning to the Department of Justice and the Department of Health and Human Services as a prime contractor operating exclusively without subcontractors. The vendor delivers medical record analysis, expert testimony, and specialized medical consulting in support of federal civil litigation and public health compensation programs on a time-and-materials basis (purchase orders) and firm fixed-price basis (BPA calls).

All 152 awards in the source represent prime contracts across two federal agencies. The Department of Justice Civil Division dominates the portfolio, accounting for 143 awards ($1.5 million combined potential value), while the Health Resources and Services Administration (HRSA) has issued 9 awards ($560 thousand combined potential value). The Civil Division work consists almost entirely of time-and-materials purchase orders for expert witness services, each typically valued between $1,309 and $43,937, with ceiling values averaging around $12,000 to $15,000 per order. Representative recent awards include a $7,816 expert witness and litigative case support purchase order issued September 17, 2026 (completion September 16, 2029), a $14,616 expert witness services order from June 16, 2026 (completion June 15, 2029), and a $26,902 expert witness services order from May 10, 2024 (completion December 31, 2026). HRSA work routes through a single-award Blanket Purchase Agreement valued at $249,999 through September 28, 2030 for life care planning services under the Countermeasures Injury Compensation Program. Between July 20 and July 20, 2026, the Civil Division issued five Total Small Business BPA calls against the HRSA parent vehicle for life care planning, each with firm fixed-price ceilings ranging from $5,730 to $9,550 and completion through July 19, 2027.

The vendor operates under no set-aside designations on Civil Division purchase orders (all awarded full-and-open), while its HRSA BPA calls are set aside for Total Small Business. The PSC profile is heavily concentrated in support professional expert witness services (140 awards), with the balance split between other professional support (9 awards) and legal support (3 awards). The top NAICS categories are All Other Professional, Scientific, and Technical Services (101 awards) and Offices of Physicians except Mental Health Specialists (28 awards).

Activity has remained relatively flat across recent years — 27 awards in 2022, 24 in 2023, 18 in 2024, 18 in 2025, and 20 in 2026 — indicating a stable but not growing customer relationship. Twenty-eight awards (combined potential value $456 thousand) reach ultimate completion within the next twenty-four months, representing near-term recompete exposure concentrated primarily in Civil Division renewal purchase orders. Combined potential value across the entire portfolio is $2 million, with $1.5 million (75%) already obligated.