Mechanical Cooling Services, LLC

Mechanical Cooling Services, LLC, a for-profit limited liability company based in Bossier City, Louisiana, delivers HVAC equipment replacement, installation, and maintenance services to federal agencies as a prime contractor operating under Total Small Business set-asides on the majority of its awards. The vendor competes almost exclusively under small-business designations, holding 49 prime purchase orders and definitive contracts across civilian agencies with no subcontracting footprint.

Customer concentration is extremely high and geographically tethered. The Department of Justice Bureau of Prisons Federal Correctional Complex Pollock accounts for 28 awards and $1.7 million (85% of combined potential value across all 49 awards); the remaining customer base — the Department of Agriculture Forest Service Southern Region, Department of Veterans Affairs Veterans Health Administration Veterans Integrated Service Network 16, Federal Correctional Complex Oakdale, and US Marshals Service Special Operations Group Camp Beauregard — together represent 14% of dollars and 21 awards. This concentration reflects Mechanical Cooling Services' specialization in recurring HVAC maintenance and equipment replacement at fixed federal installations rather than a geographically dispersed contracting footprint.

Capability portfolio centers on air-conditioning and refrigeration equipment manufacturing, replacement, and maintenance. Representative work includes a $725 thousand definitive contract awarded May 8, 2025 by Federal Correctional Complex Pollock for replacement of Chiller #3 with a 770-ton capacity unit meeting R1233zd/R514A refrigerant and 0.45 kW/ton efficiency specifications (scheduled completion May 7, 2026); a $98 thousand Total Small Business purchase order from the same facility for emergency replacement of Chiller No. 2 with a 52-ton air-cooled scroll chiller (awarded October 14, 2026); a $47.2 million purchase order for emergency hot-water piping repair at Federal Correctional Complex Pollock under Project 25Z5AJ1 (awarded August 15, 2025); and a $15.6 thousand Total Small Business order from USDA Forest Service Southern Region for boiler preventive maintenance (awarded June 16, 2025). Work is performed at Louisiana facilities — Pollock, Pineville, and Barksdale — with equipment specifications and installation labor as core deliverables.

Activity has remained sparse and intermittent, averaging 3.6 awards per year over the past five years with significant gaps between 2021 and 2023, then sporadic deliveries in 2024 through 2026. Only one award (the $15 thousand US Marshals Service purchase order) reaches ultimate completion within the next twenty-four months, creating minimal near-term recompete exposure. Combined potential value across all 49 awards stands at $2 million, with $1.9 million obligated. The vendor's NAICS portfolio splits between air-conditioning and warm-air heating equipment manufacturing (18 awards), plumbing and HVAC contracting (17 awards), forestry support (4 awards), and equipment wholesale (4 awards), reflecting both supplier and service-delivery roles at the same customer installations.

Our mission is to provide quality design, installation and service for Heating, Ventilation, Refrigeration, and Air Conditioning (HVAC) equipment in both residential and commercial markets.