York Institute Video Recording & Security System

The State of Tennessee, through the Alvin C. York Agricultural Institute ("York") located in Jamestown, TN, has issued an Invitation to Bid (ITB) for a one-time purchase of a video recording and security system. The primary purpose of this system is to enable York's teachers and faculty to record classroom lessons to address student learning loss, while the secondary purpose is to provide school administration with real-time access to security footage in case of an emergency. The scope of work requires the contractor to supply and install 52 new 12MP 360-degree camera bundles in classrooms, provide a network video recorder, and implement a server-based software solution with the ability for teachers to access, edit, and archive recordings. The contractor must also provide training for teachers/faculty and school administration. Bids are due by September 17, 2024, at 12:00 PM CDT, and the work must be completed and invoiced by November 30, 2024. The contractor must have either an S-Audio Visual Systems and S-Low Voltage Cabling license or a Full CE (or CE-D) license and conduct background checks on employees. The ITB encourages participation from minority-owned, woman-owned, service-disabled veteran-owned, disabled-owned, and small business enterprises, and requires respondents to submit a Diversity Utilization Plan. The contract will be a one-time purchase, and pricing for the bid shall include all costs related to the work performed. The State will receive the benefit of any discounts, and parts, materials, supplies, and equipment will be invoiced at the Contractor's cost plus 15%.