yearly service contract for marching band musical instrument question deadline sept. 2, 2026

The University of New Orleans Purchasing Office is requesting bids on a yearly service contract to supply marching band musical instruments for the LSU New Orleans Marching Band under IFB, with bids due September 11, 2026 at 2:00 p.m. and written questions due September 2, 2026.

The scope comprises ten line items of new, current-model instruments: four CONN 20K Series brass sousaphones, four Yamaha YSL-354 and YSL-350C trombones, four King KMB612 marching baritones, four King KMP611 marching mellephones, twelve Yamaha YTR 2330 trumpets, four Selmer alto saxophones, four Yamaha YCL-45011 clarinets, two Yamaha YFL-222 flutes, and two Yamaha YPC-32 piccolos. All equipment must be accompanied by manufacturer's standard published warranty and factory instructions. Vendors must be authorized dealers for each manufacturer and submit evidence of authorization with the bid or within three days of bid opening.

Louisiana preference of up to 10% applies to products produced, manufactured, or assembled in Louisiana; bidders claiming the preference must specify item numbers and production locations.

Award will be made on an all-or-none basis to the lowest responsible and responsive bidder. The initial contract period runs for one calendar year from the date of award with options to extend for four additional twelve-month periods at the same prices, terms, and conditions, not to exceed sixty months total. All bid prices must include delivery and freight charges F.O.B. to the University of New Orleans with inside delivery and applicable taxes. Payment is made within thirty days of receipt of satisfactory products or invoice date, whichever is later. The University reserves the right to cancel the contract upon thirty days' written notice for failure to deliver on time, unsatisfactory merchandise, or unsatisfactory vendor performance. Addenda interpreting the solicitation will be issued by September 8, 2026. Other Louisiana governmental agencies may purchase under the same terms and conditions through piggyback if the awarded bidder agrees.