50013-btb2996.pdf

INVITATION FOR BID

BID NAME AND NUMBER:

YEARLY SERVICE CONTRACT FOR MUSIC INSTRUMENTS

BTB2996

BID OPENING TIME AND DATE:

DUE DATE September 11, 2026 @2PM

BUYER:

Troy A Bacino purchasing@lsuneworleans.edu

RETURN ALL BIDS TO THE FOLLOWING ADDRESS:

Purchasing Office Administration Annex 1004G

University of New Orleans 2000 Lakeshore Drive

New Orleans, Louisiana 70148 Phone: (504) 280-6172

Fax: (504) 280-6297

General Instructions to Bidders

1 Invitation to Bid

Bids for the following items and/or services specified are hereby solicited, and will be received by the Purchasing Office until the stated bid opening time and date and then publicly opened.

2 Authority to Sign

Bids must be signed by a person authorized to bind the vendor. In accordance with R. S. 39:1594(C)(4), the person signing the bid must be: 1) A current corporate officer, partnership member or other individual specifically authorized to submit bids as evidenced in appropriate records on file with the secretary of State; or 2) An individual authorized to bind the vendor, as evidenced by a corporate resolution, certificate, or affidavit; or 3) other documents indicating authority which are acceptable to the University.

3 Read Solicitation Read the entire solicitation, including all terms, conditions, and specifications.

4 Corrections

All bids should be returned on the forms furnished and must be typed or written in ink. Any corrections or erasures must be initialed by the bidder.

5 Delivery of Bids Bids may be submitted in person, or by mail. The mailing address is listed on the cover sheet Bids delivered in person or by mail should be placed in a sealed envelope and marked with the bid name and number, the bid opening time and date, and the name and address of the bidder. The same information should be affixed to any additional materials sent as a part of the bid submission.

6 Bid Alterations Alterations to bids will be accepted provided both the bid and alterations have been received in the Purchasing Office prior to bid opening time and date.

7 Late Bids Late bids will not be accepted and will be returned unopened. Each bidder is solely responsible for the timely delivery of its bid. The University will not be responsible for any delay in the delivery of bids.

8 Delivery/Freight Charges Bid prices will include all delivery/freight charges paid by the vendor, F.O.B., UNO, inside delivery, New Orleans, La, unless otherwise stated in the specifications. Any invoiced delivery charges not quoted and itemized on the UNO purchase order are subject to rejection and non-payment.

9 Taxes

Vendor is responsible for including all applicable taxes in the bid price. The University of New Orleans is exempt from all Louisiana state and local sales and use taxes. By accepting an award, all firms acknowledge their responsibility for the payment of all taxes duly assessed by the State of Louisiana and its political subdivisions for which they are liable.

10 Payment

Assuming there is no prompt payment discount provision, payment will be made within thirty (30) days from receipt of products in satisfactory condition, or within thirty (30) days from date of invoice, whichever is later. Delinquent payment penalties are governed by L.R.S. 39:1695. Vendor penalties to the contrary shall be null and void, shall have no legal force, and shall not be recognized by the University in any dispute.

11 Acceptance

Only the issue of a purchase order or a signed acceptance of a proposal constitutes acceptance on the part of the University.

Bid Signature

By signing this bid, the bidder certifies compliance with all general instructions to bidders, terms, conditions, and specifications, and further certifies that this bid is made without collusion or fraud.

Bidder (Company Name) Mailing Address

Authorized Signature City, State, Zip Code

Printed Name Phone Number

Title Fax Number

E-Mail Address Federal Tax ID #

Standard Terms and Conditions

These standard terms and conditions apply to all LSU NEW ORLEANS solicitations, unless otherwise specifically amended and provided for in the special terms and conditions, specifications, or other solicitation documents. In the event of a conflict between the General Instructions to Bidders or Standard Terms & Conditions and the Special Terms & Conditions, the Special Terms & Conditions shall govern.

Auditors

Bidders agrees that the Legislative Auditor of the State of Louisiana and/or the Office of the Governor, Division of Administration auditors and/or the University’s auditors will have the option of auditing all accounts of the Bidder which relate to this purchase.

Award Award will be made to the lowest responsible and responsive bidder. The University reserves the right to award the items, separately, grouped, or on an all-or-none basis, and to reject any or all bids and to waive any informalities including technicalities in specifications that would preclude competition.

All solicitation specifications, terms, and conditions will be made part of any subsequent award as if fully reproduced and included therein, unless specifically amended in the formal contract.

Bidder Inquiries If a bidder is in doubt as to the meaning of any part of a solicitation, bidder may submit a written request for interpretation to the Buyer of Record. Requests must be received in the Purchasing Office no later than September 2, 2026 prior to the opening of bids. Any interpretation of the documents will be made by Addendum only, issued by the Purchasing Office, and a copy of such Addendum will be sent to all known bidders. The University will not be responsible for any other explanation of the documents. Addendum will be issued September 8, 2026.

Contrary Terms and Conditions Submittal of any terms and conditions contrary to those contained within this solicitation may cause your bid to be rejected. By signing this bid, vendor agrees that any terms and conditions which may be included in their bid are nullified.

Equal Employment Opportunity Compliance By submitting and signing this bid, vendor agrees to abide by the requirements of the following as applicable: Title VI and VII of the Civil rights Act of 1964, as amended by the Equal Opportunity Act of 1972, Executive Order 11246, Rehabilitation Act of 1973, as amended; the Vietnam Era Veteran’s Readjustment Assistance Act of 1974; Title IX of the Education Amendments of 1972; the Age Act of 1975; the Americans with Disabilities Act of 1990. Vendor agrees not to discriminate, and to render services without regard to race, color, religion, sex, age, national origin, veteran status, political affiliation, handicap, disability, or other non-merit factor. Failure to comply shall be grounds for termination of any contract entered into as a result of this solicitation.

Equivalency Any manufacturer’s names, trade names, brand names, or catalog numbers used in the specifications are for the purpose of describing and establishing general quality levels. Such references are not intended to be restrictive. Bids will be considered for any brand that meets or exceeds the quality of the specifications listed for any item. Bidder must state the brand/model he or she is bidding on each item. Bids not specifying brand and model number will be considered as offering the exact product specified in the solicitation.

It will be the sole responsibility of the Bidder to prove equivalency. Bidder will submit with the bid all illustrations, descriptive literature, and specifications necessary to determine equivalency. Failure to do so may eliminate the bid from consideration. The decision of the University as to equivalency will be final.

Governing Law This purchase shall be construed in accordance with and governed by the laws of the State of Louisiana.

Louisiana Preference

A preference will be given to materials, supplies, and provision produced, manufactured, assembled, grown, or harvested in Louisiana, quality being equal to articles offered by competitors outside of the state. However, it will be the bidder’s sole responsibility to indicate on his bid response which items were (or would be) produced, manufactured, assembled, grown, or harvested in Louisiana. Bidder must be able to provide satisfactory evidence to support preference claim if requested by the University. The enclosed Louisiana Preferences must be returned as a part of this bid.

Legislators Prohibited

According to LAS-R.S. 42:113(D)) the University is prohibited from entering into any contract or subcontract with a legislator or person who has been certified by the Secretary of State as elected to the Legislature or spouse of a legislator, or any corporation, partnership, or other legal entity in which the Legislator or his/her spouse owns an interest, except publicly traded corporations. Each bidder must return the enclosed Disclosure Form as a part of his bid.

New Products All products are to be new, current model, and of best quality as measured by accepted standards of the trade. No remanufactured, demonstrator, used, or irregular products will be considered for purchase unless otherwise specified.

Warranty The manufacturer’s standard published warranty and provision will apply, unless more stringent warranties are otherwise required by UNO and specified in the solicitation. In such cases, the bidder and/or manufacturer will honor the specified warranty requirements, and bid prices will include any premium costs of such coverage.

DISCLOSURE FORM

EACH BIDDER IS TO DISCLOSE THE FOLLOWING INFORMATION BY ANSWERING YES

OR NO TO THE FOLLOWING QUESTIONS:

1. Is the bidder a legislator or person who has been certified by the Secretary of State as elected to the Legislature?

2. Is the bidder a spouse of a legislator?

3. If the bidder is a corporation, partnership, or other legal entity, does a legislator or his spouse own any interest in that corporation, partnership or other legal entity?

4. If the bidder is a corporation, is it a publicly traded corporation?

LOUISIANA PREFERENCES

FAILURE TO SPECIFY BELOW INFORMATION WILL CAUSE ELIMINATION FROM

PREFERENCE.

Preferences shall not apply to service contracts.

In accordance with the Louisiana Revised Statutes 39:1595, a preference of 10% may be allowed for products produced, manufactured, grown or assembled in

Louisiana of equal quality.

Do you claim this preference? YES __________ NO __________

Specify Item Numbers:

Specify location within Louisiana where this product is produced, manufactured, grown or assembled:

Do you have a Louisiana Business workforce? YES ______ NO _______

If so do you certify that at least fifty percent (50%) of your Louisiana business workforce is comprised of Louisiana residents?

YES_______ NO _______

Special Terms and Conditions

1. All items delivered shall be subject to inspection as to grade and/or quality.

If any item is inspected and fails to meet the specifications, the delivery already made will be held for the Vendor’s disposition or returned to the Vendor via Freight Collect. If the Vendor fails to make satisfactory replacement within a reasonable time as determined by the University, the

University reserves the right to cancel the item and to purchase it elsewhere.

2. The above quantities are estimated to be the amounts needed. In the event a greater or lesser quantity is needed, the right is reserved by the University to increase or decrease the amount at the unit price stated in the bid.

3. In the event a greater quantity is needed, the right is reserved by the

University to increase the amount, at the unit price stated in the bid, for _____12_____ months from the date of award.

4. At the option of the University and acceptance by the contractor, this contract may be extended for four additional twelve (12) month periods at the same prices, terms, and conditions. The initial contract period will be from date of award for one calendar year of the initial contract year.

Renewals will be for one calendar year of the remaining contract years.

Contract shall not exceed sixty (60) months.

5. If the Vendor fails to make delivery within a satisfactory time as determined by the University, the University reserves the right to cancel the item and to purchase it elsewhere or from the next lowest bidder.

6. Discounts for less than 1% and for less than thirty (30) days will not be considered in making awards.

7. The University reserves the right to cancel this contract upon thirty (30) days written notice for failure of the Vendor to deliver on time, for delivery of unsatisfactory merchandise, or for any unsatisfactory performance by the

Vendor as determined by the University.

8. This agreement may be terminated by either party with ____30_______ days advance notice in writing.

9. Successful bidder will furnish written factory instructions for the operation and maintenance of the equipment purchased.

10. In case of default by the Vendor, the University reserves the right to purchase any or all items in default on the open market or next lowest bidder.

11. The successful bidder will be required to assume responsibility for all services and/or products offered in his/her bid whether or not he/she produces them.

Further, the LSU New Orleans will consider the selected bidder to be the sole point of contact with regard to contractual matters, including payment of any and all charges resulting from the contract.

12. List of distributors: The Vendor signing the bid shall be designated as the Prime Vendor on any contract/agreement resulting from this bid. If additional Vendors are authorized to receive orders for items covered under this proposal, the Vendor must submit, with bid, a list of those additional authorized distributors.

13. The Vendor must be an authorized dealer for the manufacturer. Authorized dealer evidence should be submitted with the bid or withing 3 days after bid opening.

14. Vendors are advised that all hazardous products must be accompanied by a

“Hazardous Materials Data Sheet”. This sheet must also include suggested antidotes for ingestion and other contact.

15. Award to be made on an all-or-none basis.

16. All equipment must be new and delivered F.O.B. University of New Orleans, inside delivery.

17. All hardware and software must be new and delivered, F.O.B. University of

New Orleans, inside delivery.

18. This is not a proprietary specification. Other manufacturer and model will be considered.

19. Fiscal Funding: The continuation of any agreement entered into as a result of this bid past the current fiscal year is contingent upon the appropriation of funds to fulfill the requirements of the contract by the legislature. If the legislature fails to appropriate sufficient monies to provide for the continuation of the contract, or if such appropriation is reduced by the veto of the Governor or by any means provided in the appropriations act to prevent the total appropriation for the year from exceeding revenues for that year, or for any other lawful purpose, and the effect of such reduction is to provide insufficient monies for the continuation of the contract, the contract shall terminate on the date of the beginning of the first fiscal year for which funds are not appropriated.

20. Escalation Clause (Only for services you know will increase. e.g. insurance)

Prior to any renewal term, the contractor may request a price increase for that renewal term based on documented increase costs. The price increase may not be greater than the Consumer Price Index (All Urban

Consumers, Current Series) average increase for the prior 12 months.

The University reserves the right to approve or disapprove the price increase.

21. Piggyback: Other Louisiana Governmental Agencies may purchase at the same terms and conditions if agreed upon by awarded bidder.

22. Prohibition of Discriminatory Boycotts of Israel In preparing its response, the Respondent has considered all Proposals submitted from qualified, potential subcontractors and suppliers, and has not, in the solicitation, selection, or commercial treatment of any subcontractor or supplier, refused to transact or terminated business activities, or taken other actions intended to limit commercial relations, with a person or Entity that is engaging in commercial transactions in Israel or Israeli-controlled territories, with the specific intent to accomplish a boycott or divestment of Israel. Respondent also has not retaliated against any person or other Entity for reporting such refusal, termination, or commercially limiting actions. The State reserves the right to reject the response of the Respondent if this certification is subsequently determined to be false, and to terminate any Contract awarded based on such a false response.

THE UNIVERSITY’S MUSIC DEPARTMENT DESIRES TO PURCHASE MARCHING BAND MUSIC EQUIPMENT FOR THE LSU

NEW ORLEANS MARCHING BAND THAT MEETS OR EXCEEDS THE FOLLOWING SPECIFICATIONS..

ALL BRASS INSTRUMENTS ARE GOLD PLATED.

ITEM EST. QTY DESCRIPTION UNIT PRICE EXTENDED PRICE

1 4 ea CONN 20K SERIES BRASS BBb sousaphone 20k w lacquer with case or equal

QUOTING MFG. & MODEL #____________________________________

(BIDDER TO COMPLETE)

2 4 ea YAMAHA YSL-354 SERIES STUDENT TROMBONE OR EQUAL

QUOTING MFG. & MODEL #____________________________________

3. 4 EA YAMAHA YSL-350C TROMBONE OR EQUAL

QUOTING MFG & MODEL #___________________________________

4. 4 EA KING KMB612 ULTIMATE PROFESSIONAL LARGE SHANK SERIES MARCHING BARITONE GOLD

PLATED.

QUOTING MFG. & MODEL #__________________________________

5. 4 EA KING KMP611 ULTIMATE SERIES F MARCHING MELLOPHONE GOLD PLATED

QUOTING MFG & MODEL #_______________________________

6. 12 EA YAMAHA YTR 2330 STANDARD Bb TRUMPET

QUOTING MFG & MODEL #________________________________

7. 4 EA SELMER ALTO SAXOPHONE LACQUER FINISH LIGHTWEIGHT CASE SELMER R402

MOUTHPIECE LACQUER GOLD LACQUER KEYS

QUOTING MFG & MODEL #____________________________

8. 4 EA YAMAHA YCL-45011 DUET INTERMEDIATE CLARINET GOLD PLATED KEYS LINED TOP JOINT

CONTINUED NEXT PAGE

9. 2 EA YAMAHA YFL-222 STANDARD FLUTE OFFSETG C-FOOT

QUOTING MFG & MODEL #__________________________

10 2 EA YAMAHA YPC-32 PICOLO

ATTACHMENT A - SAMPLE PARTICIPATION AGREEMENT

LOUISIANA STATE UNIVERSITY

PARTICIPATION AGREEMENT

BETWEEN

(“Supplier Name”)

AND

LSU New Orleans

This Participation Agreement (“Agreement”) is made and entered into this _____ day of _______, 20__(“Effective Date”) by and between __________________________ (“Supplier”) and Louisiana State University (“LSU”).

WHEREAS, on ______________, 20__ , “Supplier Name” and Louisiana State University (the “University”) entered into an Agreement including all exhibits, schedules and amendments thereto (the “Agreement”), which permits a member of the Louisiana State University System, other than the University, to purchase goods and services in accordance with the terms and conditions set forth in the Agreement.

WHEREAS, LSU is eligible to purchase under the Agreement and desires to obtain such services from Supplier in accordance with the terms and conditions of this Agreement.

NOW, THEREFORE, in consideration of the mutual covenants, benefits and promises herein stated and in conjunction with the agreement referenced, the parties hereto agree to the following terms and conditions:

1. INCORPORATION OF AGREEMENT.

The purpose of this Agreement is to allow LSU to purchase goods and services from Supplier at the prices as set forth in the Addendum. To that end, the Agreement is hereby incorporated by reference as if set forth herein in its entirety, including all subsequent amendments thereto.

However, to the extent any terms and conditions set forth in the Agreement, conflict with any terms and conditions of this Solicitation (the “Supplemental Terms”), the Supplemental Terms shall prevail. Capitalized terms not otherwise defined in this Solicitation shall have the same meaning as set forth in the Agreement.

2. TERM AND TERMINATION.

This Agreement will commence on the Effective Date and will be effective for the Term, unless terminated. Thereafter, unless either party gives notice of termination in accordance with this Section Notwithstanding the foregoing, in the event the Solicitation is terminated for any reason, this Agreement shall also be deemed terminated as of the effective date of termination of the Solicitation. Either party may terminate this Agreement without cause by providing the other party with thirty (30) days prior written notice.

3. PAYMENT TERMS.

Supplier shall submit to LSU on a per order basis an invoice for all purchases made by LSU hereunder. Supplier shall have the right to establish the credit limit of LSU and Supplier shall have the right to lower such credit limit if necessary for any of the following circumstances:

(a) LSU is delinquent in making payments to Supplier; or (b) in Supplier’s reasonable opinion, LSU’s credit standing becomes impaired or reasonably unsatisfactory to Participant.

4. REPORTING.

Supplier will provide Louisiana State University with an annual report of the spend for each Fiscal Year. The report shall include entity name, annual spend, and spend per contract category.

5. NOTICES.

Supplier will deliver a fully executed copy of this Agreement to Louisiana State University. All notices, requests, demands and other communications under this Agreement shall be given in writing.

With a copy to: “Supplier Name”

If to Supplier: _____________________________ Attn: _______________________

With a copy to: LSU NEW ORLEANS Administration Annex 1004G 2000 Lakeshore Drive, New Orleans, Louisiana 70148 Attn: Chief Procurement Officer Procurement

6. GOVERNING LAW

The terms of this Agreement shall be governed by Louisiana Law. The proper venue for any dispute arising out of this agreement shall be the appropriate state or federal court in the State of Louisiana.

IN WITNESS WHEREOF the parties have caused their duly authorized representatives to execute this Participation Agreement as of the Effective Date.

LOUISIANA STATE UNIVERSITY [NAME OF SUPPLIER]

By: By:

Name: Name:

Title: ____________________________ Title:

Date: ___________________________ Date: