Yardi SaaS Select PHA Property Management 550 Units Small Purchase Sole Source

The state of Illinois, specifically the Illinois Housing Development Authority (IHDA), is procuring a Software as a Service (SaaS) subscription from Yardi Systems, Inc. for the Voyager SaaS Select PHA Property Management software. The procurement is a sole source acquisition for a cloud-based property management and accounting software solution designed to manage 550 residential units. The contract provides unlimited residential Designated Users with access to the Yardi Cloud, licensed program updates, and 2 application support hours per $1,000 of annual fees. The software implementation is for an existing client, requiring no additional implementation training. The contract becomes effective on October 15, 2025, with an initial term extending to the second Anniversary Date and automatic 1-year renewals thereafter. The posted opportunity and associated documents were released on October 16, 2025, with the same date serving as the proposal due date, indicating an expedited procurement process.

The contract appears to be unrestricted in terms of vendor set-asides or specific enterprise designations. The total annual fee is $9,146.50, with a per-unit cost of $16.63 after a $3.37 concession, subject to annual increases tied to the Consumer Price Index (CPI-W), not to exceed the U.S. Department of Labor's published rate. The agreement includes comprehensive data management services such as 14-day database backups and near-real-time data replication, with provisions for additional technical support hours purchasable at Yardi's prevailing rates. The contract allows for flexible license management, permitting the client to add or remove licenses with prorated fee adjustments. Data release and ETL (Extract, Transform, Load) services are included, with an annual minimum fee commitment of $9,146.50. The procurement is specifically for Yardi's existing SaaS solution, suggesting no competitive bidding process and highlighting the sole source nature of the contract.