Xray machine parts and repair

The South Carolina Department of Corrections issued a Request for Quote (RFQ) for X-ray machine parts and repair services, specifically targeting two separate lots of equipment at different correctional facilities. Lot A involves servicing a Smith 6040DS X-ray machine (Serial Number 72638) located at Facilities Management in Columbia, SC, which requires shipping, labor, and a reconditioned power socket replacement. Lot B addresses a Smiths Detection 6040D X-ray monitor (Serial Number 71719) at Evans Correctional in Bennettsville, SC, necessitating shipping, labor, and a reconditioned PC SI-Prox component replacement. The solicitation was originally issued on January 25, 2021, with an offer submission deadline of February 2, 2021, at 10:00 a.m., and an anticipated award posting date of February 5, 2021. Evaluation criteria focused on identifying the lowest responsible and responsive bidder, with all items required to be new and of suitable grade for intended use. Vendors were required to submit fixed unit prices for each line item, with all associated costs included, and deliveries were expected within six weeks of purchase order receipt, with late delivery penalties of 5% for each three-day increment up to 15 days.

Despite the detailed solicitation, the procurement ultimately resulted in no bids being received, leading to a non-award status. The solicitation did not specify specific set-aside designations or restrictions on respondent types, and no incumbent vendors were identified. The procurement did include standard state requirements such as certification of independent price determination, drug-free workplace compliance, and debarment certifications. Nonresident contractors might be subject to 2% withholding of contract payments unless they registered with the South Carolina Department of Revenue and submitted the required Nonresident Taxpayer Registration Affidavit. The Department of Corrections indicated that a new solicitation would be published in the future to attract qualified vendors for these X-ray machine parts and repair services. No specific budget range or award value was disclosed in the available documentation, and the procurement will likely be re-issued with potentially modified specifications to encourage vendor participation.